AGENDA #4f

MEMORANDUM

TO:                  Roger Stancil, Town Manager

 FROM:           Kathryn Spatz, Director of Parks and Recreation

SUBJECT:      Rejection of Bids for the Homestead Park Aquatics Center

DATE:            September 27, 2006

PURPOSE

Adoption of the attached resolution would authorize the Town Manager to reject all bids and re-bid the Homestead Park Aquatics Center project.  All three bidders for the project failed to include a bid bond for the pool subcontractor, as was required by the bid documents.

BACKGROUND

Based on the plans and specifications for this project prepared by G.G.A. Inc., bids were solicited from general contractors on a single-prime basis.  The notice to bidders was published on the Town website on August 14, 2006 and in the August 17, 2006 edition of Greater Diversity.  Three bids were received and opened on September 12, 2006.

DISCUSSION

We believe that the failure of the three firms to submit bid bonds for subcontractor work, as stipulated in the Instructions to Bidders, was an oversight. However, in our opinion, the failure to include these bid bonds as required resulted in non-responsive bids that should be rejected under the terms of State law.

If the Council agrees to re-bid the project we anticipate advertising for bids the first week in October with a new bid opening on November 2, 2006.

RECOMMENDATION

We recommend that the Council adopt the attached resolution authorizing the Manager to reject all bids and re-bid the Homestead Park Aquatics Center.