AGENDA #4e

 

                                                              MEMORANDUM

 

TO:                  Mayor and Town Council

 

FROM:            W. Calvin Horton, Town Manager

 

SUBJECT:       Municipal Agreement Between the Town and the State for Millhouse Road Improvements

 

DATE:             November 24, 2003

 

 

The attached resolution would authorize the Town Manager to execute a Municipal Agreement with the North Carolina Department of Transportation to accept State funds for relocation of the Millhouse Road railroad crossing and for installation of a traffic signal at the intersection of Millhouse Road and Eubanks Road.  Please see the attached map.

 

The Manager recommends adoption of the resolution.

 

BACKGROUND AND DISCUSSION

 

In response to a request submitted earlier this year, the State Transportation Board Member representing our area, Mr. J. Douglas Galyon, has allocated $135,000 for improvements on Millhouse Road associated with the Town Operations Center preliminary concept plan recently approved by the Town Council.  The Town is not required to provide any matching local funds to receive these State funds.  The projects approved for funding are as follows:

 

Project #1 – Relocate the existing Millhouse Road railroad crossing to the north to align properly with the entrance road to the Town Operations Center facilities.

Estimated Cost: $45,000

 

Project #2 – Install traffic signal at the intersection of Millhouse Road and Eubanks Road.

Estimated Cost: $90,000

 

The Town would be responsible for having these improvements designed and constructed.  All costs would be documented and submitted to the State for reimbursement in accordance with the Municipal Agreement.

 

MANAGER’S RECOMMENDATION

 

That the Council adopt the attached resolution authorizing the Town Manager to execute a Municipal Agreement with the State to accept funds for Millhouse Road improvements associated with the Town Operations Center.

 

ATTACHMENTS

 

1.         Vicinity Map (p. 3).

 

 

A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A MUNICIPAL AGREEMENT WITH THE STATE FOR $135,000 TO CONSTRUCT IMPROVEMENTS ON MILLHOUSE ROAD IN CHAPEL HILL (2003-11-24/R-4)

 

WHEREAS, the North Carolina Department of Transportation and the Town of Chapel Hill have agreed that certain improvements are necessary on Millhouse Road, including relocation of a railroad crossing and installation of a traffic signal; and

 

WHEREAS, the Town agrees to prepare, provide and/or obtain any necessary permits, plans, specifications, estimates, rights-of-way, utility relocations/adjustments, contract awards, and project supervision; and

 

WHEREAS, the Department agrees to participate in construction of the Millhouse Road improvements by reimbursing the Town for associated expenditures in an amount not to exceed $135,000;

 

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council approves a Municipal Agreement with the North Carolina Department of Transportation for relocating a railroad crossing on Millhouse Road and for installing a traffic signal at the intersection of Millhouse Road and Eubanks Road, and authorizes its execution by the Town Manager and the Town Clerk on behalf of the Town.

 

This the 24^th day of November, 2003.