MEMORANDUM

AGENDA #4c

MEMORANDUM

TO: Mayor and Town Council

FROM: W. Calvin Horton, Town Manager

SUBJECT: Display of Model T Fire Truck at Chapel Hill Museum

DATE: July 5, 2000

The attached resolution would authorize the Town Manager to sign an addendum to the Lease Agreement between the Town and the Chapel Hill Museum to allow the Museum to display the Fire Department’s 1914 Model T fire truck and related equipment.

Currently the Model T truck is being stored at Fire Headquarters. We believe that under the terms listed below the Museum would be an appropriate location to house the vehicle and allow citizens an opportunity to view it. There is no ongoing cost to the Town for this arrangement. The only initial cost would be to transport the truck to the museum (estimated to be less than $100.00).

The proposed terms of the addendum to the lease include:

· The Town shall retain ownership of the fire truck and the related equipment, photos and documentation.

· Both the Town and the Museum will maintain insurance coverage on the fire truck for the duration of this agreement.

· The Town shall arrange for delivery of the fire truck to the Museum location on E. Franklin Street.

· The Museum shall display the fire truck in a manner that prohibits individuals from sitting or climbing on it.

· The Museum agrees to maintain the fire truck in a display on the inside of the museum building and may not remove the fire truck to another location without the permission of the Town Manager.

· The Museum agrees to maintain the fire truck in the condition it was in upon initial delivery and to take the reasonable precautions to reduce the effects of aging on the vehicle.

· Any damage that occurs to the fire truck while it is in the Museum’s custody shall be reported to the Fire Chief and Town Manager within 24 hours.

· A list of supplemental and related equipment shall be attached to this letter of agreement and all the provisions of this agreement shall also apply to the equipment provided to the Museum.

· The fire truck display will include a sign stating “This fire truck has been preserved through the efforts of the Town of Chapel Hill Fire Department and is made available for display by the Mayor and Town Council”.

· This agreement shall be in effect until either party (Town or Museum) with no less than 45 days notice to the other party indicates a desire to terminate the agreement.

RECOMMENDATION

That the Council adopt the attached resolution authorizing the Town Manager to execute a lease addendum with the Museum in accordance with these terms.

A RESOLUTION AUTHORIZING AN ADDENDUM TO THE LEASE BETWEEN THE TOWN AND THE CHAPEL HILL MUSEUM TO ALLOW THE DISPLAY OF THE TOWN’S 1914 MODEL T FIRE TRUCK (2000-07-05/R-3)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Town Manager is hereby authorized to execute an addendum to the lease of the old Chapel Hill Library to the Chapel Hill Museum, as described in the Town Manager’s memorandum to the Mayor and Town Council of July 5, 2000, for the display of the Town’s Model T Fire Truck at the Museum.

This the 5^th day of July, 2000.

STATE OF NORTH CAROLINA

COUNTY OF ORANGE

ADDENDUM TO LEASE AGREEMENT

This is an Addendum to that certain Lease Agreement made and entered in to the 4^th day of September, 1996, by and between the Town of Chapel Hill, a North Carolina Municipal Corporation and the Chapel Hill Museum, a North Carolina not-for-profit corporation, as amended by an Amendment dated the 10^th day of September, 1999.

The Town of Chapel Hill agrees to allow the Chapel Hill Museum to take stewardship of and display for historical purposes the Fire Department’s 1914 Model T fire truck and related equipment.

· The Town shall retain ownership of the fire truck and the related equipment, photos and documentation.

· Both the Town and the Museum will maintain insurance coverage on the fire truck for the duration of this agreement.

· The Town shall arrange for delivery of the fire truck to the Museum location on E. Franklin Street.

· The Museum shall display the fire truck in a manner that prohibits individuals from sitting or climbing on it.

· The Museum agrees to maintain the fire truck in a display on the inside of the museum building and may not remove the fire truck to another location without the permission of the Town Manager.

· The Museum agrees to maintain the fire truck in the condition it was in upon initial delivery and to take the reasonable precautions to reduce the effects of aging on the vehicle. An inspection report on the current condition upon delivery shall be made by the Fire Chief and Museum Director for file.

· Any damage that occurs to the fire truck while it is in the Museum’s custody shall be reported to the Fire Chief and Town Manager within 24 hours. The damage shall be reported by phone and followed with a written report within 72 hours.

· A list of supplemental and related equipment shall be attached to this letter of agreement and all the provisions of this agreement shall also apply to the equipment provided to the Museum.

· This Addendum to the Lease shall be in effect until either party (Town or Museum) with no less than 45 days notice to the other party indicates a desire to terminate this Addendum.

This Addendum is intended to only establish the terms under which the Model T Fire Truck is being displayed in the Museum and shall not otherwise affect or revise the terms of the Lease, as amended, between the Town and the Museum.

This the _________ day of July, 2000.

TOWN OF CHAPEL HILL THE CHAPEL HILL MUSEUM

______________________ _______________________________________

TOWN MANAGER PRESIDENT

___________________ _______________________________________

TOWN CLERK TITLE: _____________________

Approved as to Form: _______________________________________

Town Attorney

This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act.

_______________________________________

Finance Director

____________________________

Fire Chief