Employee Forum Minutes
July 8, 2004
Police Station Investigating Conf. Room
Members
Present: Jonathan Bell, Felix Bloch, Ann Brown, Maggie Burnett, Charles Bynum,
Lisa Edwards, Amy Harvey, Chelsea Laws, Mona Nazir, Willie Quick, Iris
Schwintzer, Deborah Squires, Jackie Thompson, Traval Watkins, Susie Whaley,
Mary Jean William
Members
Absent: Than Austin, Chris Blue, Dorice Johnson, Norman Clark, Kelly Stokes,
Wes Tilghman
•The
minutes from the June 10, 2004 meeting were approved.
•
The Cell Phone usage Policy was put on the “House Cleaning Issue” list to be
revisited in the August meeting
•The
issue of the Computer rental arrangement was discussed in length. Ten Computers will be used as rental computer
with Windows 2000 only on them.
Employees who meet the criteria will be eligible to participate in the
Lottery Drawing. The criteria are as
follows:
Employee
must be permanent – full or part time
Employee
must be off of probation and in good standing
If
select to take home a computer after your year in rental you have to wait a
year to resubmit you name to the lottery.
If the computer fails within the first 6 months of rental you may
resubmit your name in the following year.
IT
will not support/repair/maintain any of these computers while the employee has
them for a year. If the computers are
damaged extensively or returned late a fee will be issued. Once returned the computers will be cleaned
off. If they are still in good shape,
they will be made available again, or they may be auctioned off.
It
was brought up to investigate if the Employee at some point will be able to
purchase the computer after the rental period.
A
sign up list will be provided to each Representative to place in their
departments. The list will be brought
back to the August meeting and the 10 Employees will be drawn out of a hat at
that time.
•Lisa
briefly went over the meeting with
Mary
Jean suggested some additional location that might be helpful in the search for
Director to create a diverse group of applicants. It is the Forum’s hope that the “net will be
cast” to broaden the spectrum of area of search. The Forum was interested in where the
advertisements had been placed for this position and hoped that HR could
provide this information.
•During
the discussion for the Computer Lottery several other past issues were brought
up that have yet been resolved. A “House
Cleaning” list was then drafted up.
These issues will be discussed in the next meeting with the objective to
resolve as many as possible before new issues are brought to the table. The list is as follows:
Computer
Lottery drawing
Employee
ID badges
Employee
Discount Card
Extending
Health Insurance to employees on extend leave from the Town
Cell
Phone Usage Policy
Adverse
weather police due to lack of new generator at Town Hall
Diversity
Issues
Supplemental
Insurance
Spanish
Classes
Donated
time policy – sick leave to sick leave
Public
Works Director Search Committee
Tuition
Reimbursement
It
was suggested that Anissa Graham-Davis attend the next few meeting to assist in
clearing up some of these issues.
•On
July 20, a few of the Forum members met with Catherine Lazorko to discuss the
Town Newsletter. It was decide the
newsletter would be done monthly to go to the employees with the last bi-weekly
pay check of the month. It would be
ledger size and folded in half to be 4 pages of information. Catherine will discuss with the Department
Head at their weekly meeting the need for each department to have a
representative to submit information to her.
The Forum will have a section to keep the employees informed on what we
are doing. The first newsletter will be
in September.