140 West (Lot 5)

Summary Of Project History

Initial planning for the Town-owned Parking Lot 2 (corner of East Rosemary and Columbia Streets) and Lot 5 (corner of West Franklin, West Rosemary and Church Streets) began as part of the Downtown Small Area Plan adopted in 2000. The Town’s Request for Qualifications issued in 2004 envisioned that Lot 5 and the Wallace Deck would be Phase I of a building process; development of Lot 2 would follow in a later phase. The Council resolution authorizing negotiations with Ram Development Company in 2005 focused on the Wallace Deck and Lot 5, with an option to consider Lot 2 as a later phase. Subsequently, the 2007 Development Agreement between Ram Development Company and the Town narrowed the proposal to development of the Lot 5 location only.

Key steps in the project including opportunities for citizen input to date are summarized below.

2009

On March 23, 2009, the Council received an information report on the timetable in the Development Agreement for Lot 5.
On January 12, 2009, the Council authorized Amendment #3 to the Development Agreement.

2008

On December 8, 2008, Mikyoung Kim presented the latest plans for the design of the public art at Lot 5 in a general meeting for the public in the afternoon, followed by an evening presentation to the Council.
On November 24, 2008, the Council approved a replacement parking plan for Lot 5.
On April 14, 2008, the Council authorized a public art budget for a detailed design/construction contract with Mikyoung Kim, and for a design/construction contract with Gordon Huether.
On January 28, 2008, Mikyoung Kim, the lead public artist for the project, presented the revised Arts Master plan and preliminary design in a general meeting for public in the afternoon, followed by an evening presentation to the Council.

2007

On November 19, 2007, the Council received the final report of Dean Marvin Malecha on the peer review process.
October 22-23, 2007, Mikyoung Kim visited Chapel Hill to begin design concepts for the Lot 5 plaza.
On June 27, 2007, the Council authorized Amendment #2 to the Development Agreement and authorized the Manager to enter into contracts for two public artists for the project.
Following public hearings on June 18, 2007, the Council approved rezoning and special use permit applications for the Lot 5 development on June 27, 2007.
On April 3, 2007, the Manager executed the Downtown Economic Development Agreement and Amendment #1 to the Development Agreement.
On February 12, 2007, the Council authorized the Manager to execute a Development Agreement, and required the Manager to negotiate a change to the agreement for a 20% improvement in energy efficiency.
On January 29, 2007, the Manager and Attorney released the draft Development Agreement for review by the Council and public two weeks in advance of the February 12, 2007 meeting.

2006

On December 4, 2006, the Council authorized the Manager and Attorney, in consultation with the Council Members on the Town Negotiating Committee, to complete a proposed Development Agreement based on the revised plans, for consideration on February 12, 2007.
On November 20, 2006, the Council held a Public Forum on a revised proposal from Ram Development Company
On November 6, 2006, Dean Marvin Malecha conducted an eighth peer review session on the revised proposal design.
On September 27, 2006, the Council authorized an extension of the negotiation period until December 5, 2006 while the Negotiating Team and Ram continued discussions.
Over the summer of 2006, the Town Negotiating Team and Ram Development Company had negotiations about revisions to the proposal.
After a June 19, 2006 Negotiating Team meeting with Ram Development Company, on June 26, 2006 the Council authorized an extension of the Memorandum of Understanding until October 1, 2006.
On May 8, 2006, the Council authorized an extension of the Memorandum of Understanding until June 30, 2006.
Ram Development Company submitted its concept plans for consideration in the Town’s development review process; the plans were reviewed by the Community Design Commission on March 15, 2006, and by the Historic District Commission on March 16, 2006. The Council held public hearings on the concept plans on March 20, 2006.
[Lot 5, Wallace Parking Deck]
On February 27, 2006, Dean Malecha presented his report to the Town Council on the results of the peer review process relating to the site design and the architectural design of the projects.
On January 4, 2006 and February 27, 2006, Dean Malecha reported to the Council’s Negotiating Committee for the Downtown Initiative on the status of the peer review.

2005

From October 2005 through February 2006, Dean Marvin Malecha conducted seven peer review sessions with Ram Development Company’s design team.
On October 24, 2005, the Council authorized a Memorandum of Understanding with Ram Development Company.
The Council held design work sessions with Ram Development Company on June 20, June 29, August 18, and September 19, 2005.
On June 15, 2005, the Council authorized the Manager to conduct negotiations with Ram Development Company, and authorized Council Members Strom, Greene, and Hill to be on the Town Negotiating Team.
On June 27, 2005 the Council authorized an Exclusive Right to Negotiate with Ram Development Company until October 24, 2005.
On May 23, 2005, the Council held interviews with the two potential developers in a public meeting. The event was cablecast as well.
Ram Development Company and Grubb Properties/Leyland Alliance responded by the May 2, 2005 deadline for submitting proposals.
The Town received six proposals from potential developers on January 31, 2005. On February 28, 2005, the Council approved issuance of a Request for Proposals to five of the six developers, and approved the document on March 7, 2005.

2004

On January 11, 2005, the Council Committee held a pre-proposal conference for potential developers on the Request for Qualifications. The public was invited to attend. The event was cablecast as well.
On December 6, 2004 the Council authorized issuing a Request for Qualifications to developers.
On November 22, 2004 the Council Committee reviewed the Request for Qualifications draft and initial outline of a draft Request for Proposals.
On November 8, 2004 the Council authorized Stainback Public/Private Real Estate to draft the Request for Qualifications and an initial draft Request for Proposals for the Council’s consideration on December 6, 2004.
On November 4 and 5, 2004, the Council Committee held community information meetings in two sessions at the Chapel Hill Public Library.
On October 27, 2004, the Council held a forum to receive public comment, including whether to proceed with the developer solicitation process, the next phase of the project.
On October 11, 2004 the Council Committee discussed design issues and options for the developer solicitation process, recommending a two-step process starting with the issuance of a Request for Qualifications followed by Request for Proposals.
On September 27, 2004 the Council held a second public forum on the consultant’s draft financial analysis report.
On September 13, 2004, the Council Committee and Council reviewed Mr. Stainback’s revised draft financial feasibility report. A public forum on the report was held at the Council meeting at 7 p.m. that day.
On August 25, 2004, the Council Committee on Lots 2 and 5 received an initial report on financial feasibility by Mr. Stainback and discussed potential scenarios for developing the sites in terms of the order in which sites might be developed, the development schedule, and the impacts on parking.
On June 14, 2004, the Council adopted a resolution outlining recommended development options to use as a conceptual guide by Mr. Stainback and the Council in determining the financial feasibility of the building program. On June 14 the Council authorized proceeding with the financial feasibility analysis phase.
On May 24, 2004, the Council held a public hearing on draft conceptual master plans developed by HKS, Inc., showing the potential arrangement and scale of buildings on Lots 2 and 5 as well as the Wallace parking deck and the adjacent parcel and the RBC-Centura Bank property at Columbia and Rosemary Streets. The Council Committee on Lots 2 and 5 recommended adding the Wallace Deck and RBC site to the project scope.
On April 14, 2004, the Council adopted a building program for Lots 2 and 5 and authorized proceeding with the development of conceptual master plans for both sites. The ERA study was used to establish the range of uses and amount of development in the building program.
On March 22, 2004, the Council held a public forum on the findings of the market study by Economic Research Associates which forecast demand for apartments and retail space.

2003

The Council Committee held several meetings from December 2003 through March 2004 on a market study for the project developed by Economic Research Associates. At these meetings, citizens had the opportunity to review the report with the consultants, and provide input on uses they wanted to be considered for the land, building, and infrastructure program.
On November 20, 2003, Stainback Public/Private Real Estate held an initial community meeting to begin planning for the project in the Post Office/Courthouse building downtown.
On October 27, 2003, the Council, after a consultant search process, authorized the Manager to contract with Stainback Public/Private Real Estate.
On February 24, 2003, the Council adopted Principles and Priorities recommended by the Council Committee on Lots 2 and 5 and adopted a resolution directing the Town Manager to seek proposals for an economic development consultant to work with the Council and Staff on a process to potentially develop the sites.

2002

On June 10, 2002, the Council formed the Council Committee on Lots 2 and 5 to review in greater detail options for proceeding with a project to develop the two parking lots.
In early 2002, the Town held Design Workshops to provide the public the opportunity to sketch their ideas for key downtown sites, including Lots 2 and 5;the workshop ideas were summarized in the Summary Report presented to the Council on May 13, 2002.

2000

The Downtown Chapel Hill Small Area Plan, adopted by the Council in 2000 after an extensive public participation process, identified development “opportunity areas,” including Town Parking Lot 2, at East Rosemary and South Columbia Streets, and Town Parking Lot 5, on West Franklin and Church Streets.