AGENDA #4k
MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Budget Ordinance for Parks and Recreation Capital Projects
DATE: January 9, 2006
Enactment of the attached budget ordinance would appropriate $13,136 in payment in lieu of recreation area and interest to the Hargraves Park capital project and a $3,050 payment for design fees from Orange County to the Southern Community Park project. Both of these projects are in the Town’s Multi-Year Non-Bond Capital Account. The Manager recommends that the Council enact the ordinance.
In 2004, the Town received an $85,850 payment in lieu of providing recreation area from the developer of the Rosemary Village project. On March 7, 2005, the Council appropriated these funds to the Hargraves Park capital renovation project.
In 2004, the Town agreed to design Orange County’s future recycling center at the Southern Community Park with the condition that the funds used for this purpose would be reimbursed to the Town upon completion of the design process. In 2005, the Town completed the design and Orange County paid the amount of $3,050.
In 2005, the Town received an $11,580 payment in lieu of providing recreation area from the developer of The Condominiums project.
Payment-in-Lieu of Recreation Space for Hargraves Park: The Chapel Hill Land Use Management Ordinance requires the dedication of recreation areas as part of the approval process for most new residential development. Provisions in the ordinance allow developers to make a cash payment to the Town in lieu of providing recreation area in certain circumstances and with the permission of the Council.
The attached budget ordinance would appropriate the $11,580 payment in lieu provided by the developer of The Condominiums project and an additional $1,556 in interest in the payment in lieu fund for the Hargraves Park project.
PROPOSED HARGRAVES PARK RENOVATION BUDGET
Current budget (appropriated from Rosemary Village Payment in Lieu) $85,850
Proposed funds from The Condominiums 11,580
Proposed funds from payment in lieu interest 1,556
Total Hargraves Park Renovation Budget $98,986
The staff evaluated the needs of the park and identified over $300,000 in renovation work that would be necessary to address safety issues and replace equipment and facilities that are nearing the end of their useful lives. We believe the following list would address the most crucial of the safety issues and would allow some replacement of the oldest site furniture:
Reimbursement of Design Fees for the Southern Community Park Project: The Special Use Permit for the Southern Community Park includes provisions for a recycling center that would be operated by Orange County. In order to provide an efficient design process the Town agreed to pay for the design of the recycling center with the understanding that the County would reimbursement the Town for any actual expenses. The County has paid the Town the amount of $3,050 for costs related to the recycling center design. The attached budget ordinance would account for the reimbursement of the design fees and increase the park budget by the same amount.
Manager’s Recommendation: That the Council enact the attached budget ordinance increasing the Town’s Multi-Year Non-Bond Capital Fund by a total of $16,186; including $13,136 for the Hargraves Park project and $3,050 for the Southern Community Park project.
AN ORDINANCE TO AMEND THE CAPITAL PROJECTS ORDINANCE FOR VARIOUS CAPITAL PROJECTS (2006-01-09/O-4a)
BE IT ORDAINED by the Council of the Town of Chapel Hill that, pursuant to NCGS 159 – 13.2, the capital projects ordinance for various capital projects funded from a variety of sources is hereby amended as follows:
The capital projects as authorized by the Town Council includes various capital projects funded from grants, the Capital Improvements Program funds, and other miscellaneous sources of revenue for a variety of projects extending beyond one fiscal year.
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these projects within terms of funds appropriated here.
Revenues anticipated to be available to the Town to complete the project are hereby amended as follows:
Current Budget Revised Budget
Orange County Reimbursement 0 3,050
Payment in lieu – Hargraves Improvements 0 11,580
Transfer from General Fund 173,075 174,631
Other Revenues 7,403,789 7,403,789
Total 7,576,864 7,593,050
SECTION IV
Amounts appropriated for capital projects are hereby amended as follows:
Current Budget Revised Budget
Hargraves Recreation Center and Pool 85,850 98,986
Southern Community Park 3,648,059 3,651,109
Other Projects 3,842,955 3,842,955
Total 7,576,864 7,593,050
SECTION V
The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the Council informed of any unusual occurrences.
SECTION VI
Copies of this projects ordinance shall be entered into the Minutes of the Council and copies shall be filed within five days of adoption with the Manager, Finance Director and Clerk.
This the 9th day of January, 2006.
AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2005” (2006-01-09/O-4b)
BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2005” as duly adopted on June 27, 2005 and the same is hereby amended as follows:
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ARTICLE I |
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Current |
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Revised |
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APPROPRIATIONS |
Budget |
Increase |
Decrease |
Budget |
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GENERAL FUND |
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Transfer to Multi-Year Capital |
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Project Fund |
1,730,750 |
1,556 |
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1,732,306 |
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ARTICLE II |
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Current |
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Revised |
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REVENUES |
Budget |
Increase |
Decrease |
Budget |
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GENERAL FUND |
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(appropriated fund balance) |
2,754,006 |
1,556 |
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2,755,562 |
This the 9th day of January, 2006.