AGENDA #9
MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Draft of Town Council Goals for 2006
DATE: February 13, 2006
PURPOSE
The purpose of this report is to present for your review a draft of Town Council Goals for 2006 which we developed based on discussions at the Council’s January 12, 2006 work session. The attached materials include:
· Draft 2006 Council Goals and Implementation Plan (Attachment 1).
· Summary of Goals that have been completed or otherwise satisfied (Attachment 2).
· A summary record of the Council’s planning session (Attachment 3).
The attached resolution would adopt the Town Council goals for 2006 and establish a challenging work program for the Council and staff. We will appreciate the Council’s guidance on any adjustments needed.
DISCUSSION
For the purpose of this report we are showing the history of actions for each goal. In the next quarterly report, we will focus on the current actions to address the goals and milestones.
Proposed Goals
Attachment 1 lists proposed Council goals for the calendar year 2006, in priority categories. Each goal statement provides a plan for implementation, including a description, the products to be produced, and a timetable for beginning and completing work. The timetable is generally shown in quarters of the calendar year. For example, “First Quarter, 2006” refers to the time period January through March 2006.
We categorize each goal as “New”, “Revised”, or “Continued”. New goal statements are shown entirely in red. For items carried over from 2005 but revised, we show the revisions in red (or gray shading) with strikethroughs indicating previous material. Those that are simply continued from 2005 with no changes to the goal statements appear as regular text.
Where the timetable has changed on an existing goal that is revised or continued, we indicate any changes using strikethroughs for old material and red inserts (or gray shading) for new material.
As last year, we used three priority categories to rank goals:
Highest Priority refers to those projects considered to be the most essential or critical to carry out in the 2006 calendar year.
Second Priority refers to those projects of intermediate ranking that are desired but not as essential or critical.
Third Priority are those projects on last year’s list or mentioned this year that are not proposed for the highest or second priority categories. Generally these projects are scheduled to begin in 2007 or later. The list also includes some smaller projects for Council consideration this year.
Factors we used to propose an implementation schedule include the Council’s assigned priority level the previous year, consensus statements on specific priorities this year at the 2006 planning session (such as move x goal to the top of the second priority list), and the amount of staff time required to complete a task. The implementation plan emphasizes the highest priorities by scheduling staff work on most of these goals in 2006.
The timing of the proposed implementation plan reflects our assessment of what is possible with existing staff resources. We will appreciate the Council’s direction about any adjustments needed.
Completed Goals, Expected to be Completed, in Regular Operation, or Assigned Work
Attachment 2 contains projects completed over the last year, those expected to be completed in the first quarter of 2006, those projects now in regular operation, or assigned work and those objectives which the Council no longer wishes to pursue. The goal number corresponds to the 2005 goal number as shown in the November 21, 2005 Update of Council Goals.
RECOMMENDATION
In this draft document, we have done our best to reflect the Council’s discussions, interests, goals, and priorities, for further review by the Council tonight.
We recommend that the Council adopt the attached resolution adopting Town Council goals for 2006, reflecting such adjustments as the Council may desire.
ATTACHMENTS