ATTACHMENT 1

SUMMARY OF RECOMMENDED CHANGES TO HUMAN RESOURCES

 ORDINANCE

Chapter 14

Articles II through X

Section 14-9: Revised for clarity.  Adds provision for regular positions of less than 20 hours per week.

Section 14-10: delete usage of term “contract employee” and insert term “temporary employee. Add definition of less than 20 hours per week regular positions.

Section 14-10 (c) (3) delete “Employees filling non-regular positions who elect to work additional shifts may accumulate hours beyond 20 hours per week for more than twelve months”. This provision was inconsistent with regulations of the Local Government Retirement System for employee eligibility for participation and Town contributions.

Section 14-14 delete language which states that Town-wide classification studies will be done and insert language which states that the Manager will monitor and periodically recommend appropriate changes to the Council, to reflect current practice. This practice has been in use for the past four years and is expected to continue.

Section 14-15: Revised for clarity..

Section 14-16: Revised for clarity..

Section 14-17: Revised to specify process for a classification review request by an employee.

Section 14-18: Revised for clarity.  .

Section 14-20: Revised for clarity.

Section 14-21: Revised for clarity.

Section 14-22: Revised for clarity.

Section 14-24: Delete wording which describes a salary increase at the end of probation.

The Council approved dropping this practice effective July 1, 2005.

Section 14-26: Delete language on court pay for police officers; this duty is contained in regular job descriptions for officers and is handled through normal payroll processes. This change was requested by the Police Chief.

Section 14-27: Revised for clarity.

Section 14-29: Revised for clarity.

Section 14-32: Revised to insert general policy language .

Section 14-33: Revised for clarity. The Human Resources department follows all state and federal laws on records retention.

Section 14-36: Revised for clarity.

Section 14-37: Revised to reflect Council policy.

Section 14-39: Revised to specify roles of departments in recruitment and selection process.

Section 14:40:  Revised to further restrict employment of relatives.

Section 14-41: Revised language on probationary period to delete section on promotional probation; Council approved dropping this practice effective July 1, 2005. Insert language to describe the probation extension option. Insert provision which adds firefighters to the list of employees who complete a 12-month probation, to reflect time spent in training after hire. This addition was requested by the Fire Chief, and is consistent with prevalent practice in the region by other municipalities and counties.

Section 14-42:  Revised to specify counseling process for probationary employees.

Sections 14-43: Revised for clarity.

Section 14-42:   Revised for clarity

Section 14-44:   Revised for clarity.

Section 14-45:  Revised for clarity.

Section 14-46:  Revised for clarity.

Section 14-47: Delete practice of promotional probation; Council approved dropping this practice effective July 1, 2005.

Section 14-48: Revised for clarity. Delete option for holding a second contract (temporary) position, because federal regulations require payment at time and a half rate on all hours worked over 40 in a week by any employee. We believe this change to be necessary to insure compliance with the Fair Labor Standards Act and Ordinance requirements for employee benefits allocations.

Sections 14-49: Revised for clarity.

Section 14-51-53: Revised for clarity and to specify that reinstated employees are subject to all pre-employment requirements.

Section 14-54: Revised language on rehiring to delete wording on loss of priority consideration if severance payment is accepted. Insert language that priority consideration will be continued after severance payment is accepted. Delete priority re-employment period of two years and insert priority reemployment period of one year from the last day worked. This time period is standard in other area organizations.

Sections 14-55: Revised to strengthen prohibition against accepting gifts.

Section 14-56: Revised for clarity. Insert language about circumstances under which  Town employees may serve on a Town Board or Commission while in Town employment.

Section 14-57: Delete as unnecessary; covered by Departmental work rules.

Section 14-58: Revised wording to replace the term “health insurance or hospitalization insurance” with the term “medical insurance” and for clarity. Add language on eligibility of Council members for participation in dental insurance programs, to reflect Council decision in 2006.

Section 14-59:  Revised for clarity and to maintain consistency of eligibility with that of regular full-time and part-time employees.

Section 14-59.1: Revised for clarity of eligibility requirements for continuation of medical insurance coverage for retirees.

Sections 14-60 – 60.1:  Revised for clarity.

Section 14-61: Insert language which includes category of regular positions of 20 hours or more per week or more than 1020 hours per year as eligible for participation in the Local Government Retirement System. Recent information from the Retirement System necessitated this change.

Section 14-63:  Revised to specify Workers Compensation compliance process.

Section 14-64.2: Revised for clarity.

Section 14 -65:  Revised for clarity.

Section 14-66: Revised for clarity. Delete description of steps involved in transition to new plan (no longer needed) and insert language revising leave earning rate for department heads, deputy manager and assistant managers.

Section 14-67: Revised language for clarity.

Section 14-68: Revised to delete the usage of the term “contract” and insert the usage of the term “temporary” and for clarity. No contractual agreement is made with temporary employees.

Section 14-69: Revised for clarity.

Section 14-70: Revised for clarity and to delete the option for transferring holiday compensation to sick leave balances and to add language specifying that accrued holiday leave will be paid out upon termination of employment as required under Federal Fair Labor Standards Act regulations. Federal regulations require that holiday compensation be paid to employees subject to these rules.

Section 14-72: Revised for clarity and to add a sentence specifying that leave requests may be denied when Town operational needs require employees to be at work.

Section 14-73: revised for clarity.

Section 14-74: revised for clarity.

Section 14-75:  Add language to include the deputy manager and assistant managers among those employees required to give thirty days notice of resignation.

Section 14-76:  Delete language regarding naming of employee agents and insert language that the Town will follow State law in estate matters.

Section 14-77:  Insert language on terms for reinstatement of sick leave. Revised for clarity and to omit detail about submission of sick leave requests and processes for reviewing employee fitness-for-duty and requesting leave-without-pay.

Section 14-78: Revised to add language on work schedules of twenty or more hours per week and specify that there is no maximum accrual.

Section 14-78.1:  Revised for clarity.

Section 14-79: To add general language on policy and process for medical reviews.

Section 14-79.1: Revised for clarity and to insert language on abuse of sick leave and terms of reinstatement.

Section 14-80: Revised for clarity.

Section 14-82: Revised for clarity on parental leave approval.

Section 14-83: Revised for clarity.

Section 14-84: Revised for clarity on maintaining benefits during leave without pay.

Section 14-85: Revised for clarity.

Section 14-86: To change eligibility for salary supplement for employees on military leave from six months to 12 months, as earlier approved by Council.

Section 14-88: Revised for clarity and to specify how education leave will be approved.

Section 14-89: Revised for clarity.

Section 14-91: Revised for clarity.

Section 14-91.1: Revised for clarity and to specify that all use of accrued leave or leaves of absence must be approved whether paid or unpaid.

Sections 14-93- 94: Revised to delete process detail.

Section 14-95: Revised to delete the words “voluntary or compulsory” in describing retirement as a type of separation. All retirements are voluntary. Add language on basis for deduction from employee check for nonreturn of Town property in any type of separation.

Sections 14-96: Revised for clarity and to delete the term “contract” and insert the term “temporary”. Add provision for acceptance of an oral resignation and language to specify circumstances of nonreporting. 

Section 14-97:  Insert language to clarify terms of eligibility for continued medical insurance coverage by Town following separation. Insert language authorizing deductions for employee failure to return town property after termination.

Section 14-98: Revised for clarity.

End of Revisions.