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TO: |
Roger L. Stancil, Town Manager |
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FROM: |
Kay Johnson, Finance Director |
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SUBJECT: |
Future Budget Work Sessions |
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DATE: |
January 31, 2007 |
The purpose of this item is to review the Budget Calendar for 2007 and to clarify the plans for budget work sessions in February.
Budget Work Sessions and other budget related meetings are currently scheduled for the following dates:
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Date |
Time |
Location |
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Wednesday, February 7 |
7 pm |
Library |
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Friday, February 23 |
Noon – 5 pm |
Council Chambers or TBD |
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Wednesday, February 28 |
5:30 – 7:30 pm |
Council Chambers |
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Wednesday, March 7 |
4 – 6 pm |
Council Chambers |
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Wednesday, March 28 |
7 pm (Status Report and Public Forum) |
Council Chambers |
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Wednesday, April 11 |
4 – 6 pm |
Council Chambers |
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Wednesday, April 23 |
7 pm (Submittal of recommended budget) |
Council Chambers |
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Wednesday, May 2 |
5:30 – 7:30 pm (if desired) |
Council Chambers |
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Wednesday, May 16 |
7 pm (Public Hearing on Recommended Budget) |
Council Chambers |
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Monday, June 11 |
7 pm (Consideration of adopting budget and related items) |
Council Chambers |
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Wednesday, June 20 |
7 pm (Consideration of performance agreements) |
Council Chambers |
The Budget Work Session on February 7 is being planned as an extension of the Council Retreat held on January 19 and 20. The Council and staff will meet at the Library Meeting Room to help clarify Council goals as discussed at the Retreat and to incorporate those goals with the goals for on going projects and services.
The Budget Work Session on February 23 will allow the Council to continue discussion of goals in the February 7 Budget Work Session. If the discussions of goals is completed on February 7, the February 23 meeting could be cancelled. If discussion are incomplete, we suggest that the Council consider holding a meeting at a location where we can set up rotating break-out groups so that all Council members can discuss the same issues with small groups of leadership team members.
The Budget Work Session on February 28 is set aside for input from standing advisory boards and commissions. Each entity will be able to make a three-minute presentation. Following the boards and commission, the Transportation Department will make a presentation to give the Council background about the Transportation Department.
We recommend that the Council use the March 7 meeting time tentatively established for a budget work session as the work session to aid in the coordination of initiatives in the North/Northwest Area.
On March 28 we will present a budget status report and hold a Public Forum on the budget. The Budget Work Session on April 11 will allow for additional Council discussion before the Manager’s Recommended Budget is presented on April 23.