AGENDA #4k

MEMORANDUM

TO:	Roger L. Stancil, Town Manager
FROM:	Valerie Meicher, Human Resource Development Director
SUBJECT:	Recommended Full Time Equivalent Increase for Library Supervisor
DATE:	October 8, 2007

PURPOSE

The purpose of this memorandum is to recommend that one grade 39 Library Supervisor position be increased from part-time (30 hr. per week) to full-time (37.5 hrs. per week).  Enactment of the attached ordinance would revise the Town Position Classification and Pay Plan to implement this change effective October 8, 2007. 

DISCUSSION

Increase FTE Proposed:  Change one regular part-time Library Supervisor to one full-time Library Supervisor at 37.5 hours per week. 

Library Supervisor

The existing 30-hour per week Head of Reference position became vacant at the end August with the retirement of a 32-year employee.  The recommended change can be accommodated within the department’s 2007-2008 budget.  The approved base salary for the existing part-time position is $46,696; entry-level base salary for a full-time grade level 39 position is $43,359 (-$3,337). We anticipate that this vacancy cannot be filled before the end of November, which would result in a one-time savings of $10,000 in lapsed salary. 

This proposed change to a full-time position is based on the following justification:

• The current position has remained part-time for the past 32 years, despite increased supervisory demands to manage a larger staff and expanded reference services (more desk hours, expanded computer lab, free computer classes for the public, etc.).
• Reference service activity is 8% higher than last year. 
• Existing long-time reference employees have longer vacations.  This makes it difficult to cover the Reference Desk all 68 hours per week that the library is open.
• 24/7 online reference service is scheduled for implementation this year.  The Reference division head will need additional time to implement and manage this new service.
• The library expansion project will require division head time from regular library duties to work on schematics and detailed drawings reviews and handle logistics related to maintaining service during construction.    

RECOMMENDATION

That the Council enact the attached ordinance, effective October 8, 2007.