AGENDA #4f
MEMORANDUM
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TO:
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Roger L. Stancil, Town Manager
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FROM:
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Ray L. “Butch” Kisiah, Director
of Parks & Recreation
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SUBJECT:
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Public Art Commission Transition
Update
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DATE:
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January 14, 2008
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PURPOSE
This report provides information
on the progress to bring the activities of the Chapel Hill Public Art
Commission under the auspices of the Town of Chapel Hill as directed by the Town
Council at their October 22, 2007 business meeting.
BACKGROUND
On November 19, 2007, a report
was made to the Town Council on the effort to create a new infrastructure,
clearly identified by purpose, budget and staff as a distinct but integral
component of Town government, for promoting, developing and implementing public
art. The following actions steps were identified within the recommendation:
- The Town Manager was authorized
to advertise and recruit a qualified individual for the position of Town
of Chapel Hill Public Art Administrator.
- Work with the Chairperson of
the Chapel Hill Public Arts Commission to develop a transition plan to
facilitate the creation of this new Town entity.
The report further recommended
that an oversight committee consisting of Town Council members designated by
Council, the Town Manager or his designee, the Public Arts Administrator and
representatives of the Public Arts Advisory Commission be convened to evaluate
and propose any necessary or desirable modifications to the public art
infrastructure. The initial meeting of this committee is to be held six-months
from the creation of the Town’s Public Art Advisory Commission, with a follow
up meeting two years from this date.
Following the meeting with
Council, Town staff began work on the recommendations brought forth in the
November 19, 2007 report. The following is an update on the progress of this
work.
DISCUSSION
- The Town Manager has advertised
for the position of Public Arts Administrator. The applications are
currently being reviewed by staff and members of the Public Arts
Commission with a recommendation on which candidates to interview expected
shortly.
- A personnel ordinance
establishing the position of Public Arts Administrator within Town
government has been written.
- Instead of designating an
interim Public Arts Administrator for the Town until such time as the
permanent Administrator can be hired and begin work, the current Public
Arts Commission structure will continue to oversee public art projects
within the Town..
- A new Article XII for Chapter 2
of the Town Code to establish the Town of Chapel Hill Public Art Advisory
Commission is attached to this report.
- Transition of the current
Chapel Hill Public Art Commissioners who desire to be members of the new
Chapel Hill Public Art Advisory Commission has been accomplished through
the new Article XII for Chaper 2 of the Town Code.
- The identification of existing
contractual commitments of the Chapel Hill Public Arts Commission and
determination of the best approach to their management is continuing
through communication with the Chairperson of the Public Arts Commission.
- An audit of the Chapel Hill
Public Arts Commission funds and return of all Town appropriated funds
back to Town control will be conducted after the hiring of the Town’s
Public Arts Administrator.
- The establishment of a budget
ordinance for the work of the Chapel Hill Public Arts Advisory Commission
will occur after the hiring of the Public Arts Administrator and an audit
of Town Funds returning to Town control.
- The determination of the scope
of work for the Chapel Hill Public Arts Advisory Commission, the Public
Arts Administrator and delineation of this from the continuing work of the
Public Art Commission is under discussion by all parties.
RECOMMENDATIONS TO TOWN COUNCIL
ADDITIONAL INFORMATION (January 14, 2008)
- Enacted (2008-01-14/O-3) as Amended.