AGENDA #7a(3)

MEMORANDUM

TO:	Mayor and Town Council
FROM:	Roger L. Stancil, Town Manager Kenneth C. Pennoyer, Director of Business Management
SUBJECT:	Consideration of 2008-2023 Capital Improvements Program
DATE:	June 9, 2008

Attached is a resolution that would adopt the 2008-09 portion of the 2008-2023 Capital Improvements Program as a component of the 2008-09 Town Budget, including a capital allocation of $1,107,000 for fiscal year 2008-09, as previously discussed by the Council.  This allocation is included in the Budget Ordinance recommended in Agenda Item #7a(1).

Background

The 2008-2023 Capital Improvements Program is a plan for addressing the Town’s capital facilities needs over the next 15 years based on priorities and anticipated availability of funding. The program also lists needs for which funding has not been identified.

The development of the Capital Improvements Program was based on information from a variety of sources, including the August 2000 Facilities Condition Assessment, special studies, and the Comprehensive Plan, as well as feedback from the Council, citizens, department heads and staff.

Over the 15-year scope, the Program emphasizes maintenance projects at Town facilities, with the goal of addressing problems as they arise in order to avoid more costly repairs in the future. The 2000 Facility Condition Assessment served as the basis for scheduling many of the maintenance-related projects, including anticipated needs throughout the 15-year period covered by the Capital Improvements Program.

The Capital Improvements Program is based on expected transfers from the General Fund, proceeds from the 2004 bond issues, Stormwater Utility Funds and other funding sources, such as the Community Development Block Grant program, Capital Fund Program (Housing), the Library Gift Fund, the Parking Fund, Surface Transportation Program-Direct Allocation funds, and the Transportation Capital Reserve Fund.

PROGRAM COMPONENTS

The 2008-2023 Capital Improvements Program includes:

• A Capital Improvements budget for fiscal year 2008-09 as outlined in the attached resolution, and projected expenditures for future years through 2022-23 (please see Table 1, attached).
• Schedules for projects to be funded with sources other than the Capital Fund, including State Transportation-Direct Allocation funding, Federal Community Development Block Grant funding, the 2004 and 2006 Bonds, and Stormwater Management Funds (see Manager’s Recommended Budget 2008-09, May 5, 2008, Capital Program section, pp. 15-20, Tables 2 to 4).

PROGRAM SUMMARY

• The Capital Improvements Fund budget totals $1,107,200.  Funding sources include transfers from the General Fund, $60,000 from cell tower lease revenues and $14,000 from annual rent revenue at the Sports Arts Building.
• Funding proposed for Capital Improvements Fund projects over the 15-year period amounts to approximately $29 million.
• The capital budget will continue to provide funding for emergency repairs to Town facilities, repairs to Town parks, and modifications to sidewalks to achieve compliance with the Americans with Disabilities Act.
• Other capital projects include replacement of parks light poles, repairs to greenway trails and parking lots, and capital maintenance projects at several Town buildings and parks.

RECOMMENDATION

We recommend that the Council adopt the recommended 15-year Capital Improvements Program, as shown in the Manager’s Recommended 2008-09 Budget submitted to the Council on May 5, 2008, and as revised in the attached Table 1 in accordance with the Council’s discussions, and adopt the attached resolution approving the 2008-2009 Capital Improvements Fund amounts for new appropriations.

TABLE

1. Table 1:Recommended 2008-09 Capital Improvements Fund Projects (20 KB pdf) (p. 4)