Notice to people with impaired hearing: Interpreter services and/or special equipment are available with five days prior notice. Please contact the Communications and Public Affairs Department at 968-2743 for services.

Notice to citizens who wish to speak: Citizens may petition the Council regarding matters germane to Town policies or business but not appearing on the agenda at petition time. The Council strongly discourages petitions regarding a matter that recently has been, or soon will be before the Council as a public hearing item. Petition time is not intended to substitute for public hearings. As a courtesy to others, a citizen speaking on an agenda item or making a petition is normally limited to three minutes. Persons who are organizing a group presentation and who wish to speak beyond the three minute limit are requested to make prior arrangements through the Mayor’s Office by calling 968-2714. If you wish to address the Council this evening, please go to the front right corner of the Council Chamber and sign up with the Town Clerk. The Council may change the order in which agenda items are presented.

Public Hearings: Presentations for Concept Plans will be limited to 15 minutes.

Attorneys: If you are representing a person with an interest in a quasi-judicial proceeding on this agenda and believe you may wish to cross examine a witness, please identify yourself as such to the Town Clerk. For the sake of maintaining an accurate public record all speakers must be prepared to speak into an amplified microphone and must provide their name to the Town Clerk.

Agenda items for review: Agenda items are available on the Town’s web site, www.townofchapelhill.org, by 12 noon on Friday before a Council meeting. Citizens may request copies of agenda items in the Communications and Public Affairs Office at 968-2743 or may view them at the Reference Desk in the Chapel Hill Public Library (100 Library Drive).

Cablecast of Council Meetings: Council meetings are cablecast live on Chapel Hill TV18, the cable government access channel, and via streaming video at www.townofchapelhill.org (see link to “Council Meeting Video”). Generally, the meetings also are rebroadcast throughout the week.They also are cablecast on Durham Cable Vision Channel 8 at 1 p.m. on the Friday following the Council meeting.

Monday, December 8, 2008

7:00 p.m.

View Council Meeting Video Online

Town Council Regular Business Meeting

  1. Proclamation and Special Reports:  

    1. Proclamation recognizing Bill of Rights Day. 

    2. Update on Carolina North. 

  2. Public Forums and Hearings:  None.

  3. Petitions by citizens and announcements by Council members.  Petitions will not be acted upon at the time they are presented.  It shall take a unanimous vote of the Council members present for a petition to be acted upon immediately upon its presentation.  After receiving a petition, the Council shall, by simple motion, dispose of it as follows:  consideration at a future regular meeting of the Council; or referral to another board or committee for study and report; or referral to the Town Manager for investigation and report; or receive for information.  (Receiving does not imply approval, agreement, or consent.)

    1. Petitions by citizens on items not on the agenda. 

      1. Chandler’s Green Homeowner’s Association regarding speed humps. 

    2. Petitions by citizens on items on the agenda. 

    3. Announcements by Council members. 

  4. Consent agenda: Items of a routine nature will be placed on the Consent Agenda to be voted on in a block.  Any item may be removed from the Consent Agenda by request of the Mayor or any Council Member. (R-1)

    1. Adoption of minutes. 

      The Council will consider adopting minutes from the May 5, 2008 Legislative Breakfast, May 5, 2008 Business Meeting and May 12, 2008 Public Hearing.

    2. Nominations to various boards and committees (R-2). 

      The Council will consider nominations to fill vacancies on the Bicycle and Pedestrian Advisory Board, Chapel Hill Public Arts Commission, Historic District Commission, Parks and Recreation Commission, Planning Board, and Sustainability Committee.

    3. Resolution amending Council Calendar. (R-3) 

      The Council will consider amending their meeting calendar to include joint meetings with the UNC Board of Trustees regarding Carolina North.

    4. Fee schedule change for Communications & Public Affairs. (R-4)

      The Council will consider a resolution amending the 2008-2009 user fee policy to include new merchandise made available to the public by Communications and Public Affairs.

    5. Acceptance of FY2008-2009 COPS Law Enforcement Technology Grant. (R-5, O-1)

      The Council will consider a resolution authorizing the acceptance of the COPS Law Enforcement Technology grant funds and a budget ordinance amendment appropriating the COPS grant funds.

    6. Budget Ordinance to approve a Grant for Project Safe Neighborhoods. (R-6) (O-2)

      The Council will consider a resolution authorizing the acceptance of the Project Safe Neighborhoods grant funds and a budget ordinance amendment appropriating the PSN grant funds.

    7. Resolution to approve the purchase of seven light duty transit vehicles. (R-7)

      The Council will consider a resolution to purchase replacement EZ Rider lift-equipped vans.

    8. Authorization to contract with an artist for the Greenways Trail Extension Art Project. (R-8)

      The Council will consider a resolution to authorize the Town Manager to contract with Al Frega for the Greenways Trail Extension Art project.

    9. Resolution to call public hearings regarding several Land Use Management Ordinance Text Amendments. (R-9)

      The Council will consider pending Land Use Management Ordinance Text Amendments and a proposed schedule for public hearings.

    10. Resolution moving the date of the Aydan Court public hearing. (R-10)

      The Council will consider a resolution, which continues the public hearings for the Aydan Court Zoning Atlas Amendment and Special Use Permit Applications from December 8, 2008 to February 9, 2009.

  5. Information items. These items are reports or information for the Council.

    1. Report on gymnasium for Elementary School #11.

      The Council will consider a report which recommends that the Town of Chapel Hill decline this opportunity to participate with the school system to build a full-sized gymnasium while encouraging continued cooperation between the school system and the Parks and Recreation Department.

    2. Response to a petition regarding accessory apartments.

      The Council will consider information on a petition requesting that the Town consider revising the Land Use Management Ordinance to require property owners to reside in the primary dwelling unit if an accessory apartment, associated with the primary residence, is rented.

Main Discussion

  1. Report on Pedestrian Safety Improvement Projects (Staff Presenter:  Roger Stancil, Town Manager)

    The Council will receive reports that includes background information and updates regarding the following items:

    1. Update on Transit Safety Activities (Staff Presenter:  Steve Spade, Transit Director)

    2. Report on Pedestrian Safety Measures (Staff Presenter:  Kumar Neppalli, Engineering Services Manager)

  2. Follow-up Report regarding night work for the Greenbridge Project (Staff Presenters: Kumar Neppalli, Engineering Services Manager and Brian Curran, Police Chief)

    The Council will consider a follow-up report regarding night work on the Greenbridge project located adjacent to the intersection of West Rosemary Street and Merritt Mill Road.

  3. Presentation for art at Lot 5 (Presenters: Jeffrey York, Public Arts Administrator and Mik Young Kim).

    The Council will consider a report on the artwork design process, comments on the preliminary design by the public, staff, and Public Art Review Committee leading to the revised design presentation.

  4. Library expansion project scheduling options and their respective budget implications. (Staff Presenter: Bruce Heflin, Assistant Town Manager) (R-11)

    1. Impact of Economy on Town Budget (Staff Presenter:  Kenneth C. Pennoyer, Business Management Director)

    2. Library Expansion Project Scheduling Options and Their Respective Budget Implications (Staff Presenter: Bruce Heflin, Assistant Town Manager)

    The Council will consider reports and a resolution concerning the potential impact of the financial crisis on the Town’s budget, additional Library expansion project information and an opportunity to consider three project scheduling options.

  5. Concept Plan: Elementary School #11 (Staff Presenter:  J.B. Culpepper, Planning Director) (R-12)

    1. Review of process by the Manager 
    2. Presentation by the applicant 
    3. Comments from the Community Design Commission  
    4. Comments from citizens 
    5. Comments and questions from the Mayor and Town Council 
    6. Resolution transmitting Council comments to the applicant.

    The Council will consider the memorandum from the Town Manager and the resolution, transmitting comments to the applicant for the Concept Plan.

  6. Appointments:  

    1. Bicycle and Pedestrian Advisory Board. 

      The Council will consider an appointment to the Bicycle and Pedestrian Advisory Board.

    2. Transportation Board. 

      The Council will consider an appointment to the Transportation Board.

  7. Petitions:

    1. By the Mayor and Council Members. 

    2. By the Manager and Attorney.

  8. Reserved for discussion of consent agenda items if necessary.

  9. Request for closed session to discuss property acquisition, personnel, and litigation matters.