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TOWN OF CHAPEL HILL
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Notice to people with impaired hearing |
Interpreter services and/or special equipment are available with five days prior notice. Please contact the Communications and Public Affairs Department at 968-2743 for services. | |
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Notice to citizens who wish to speak |
Citizens may petition the Council regarding matters germane to Town policies or business but not appearing on the agenda at petition time. The Council strongly discourages petitions regarding a matter that recently has been, or soon will be before the Council as a public hearing item. Petition time is not intended to substitute for public hearings. As a courtesy to others, a citizen speaking on an agenda item or making a petition is normally limited to three minutes. Persons who are organizing a group presentation and who wish to speak beyond the three minute limit are requested to make prior arrangements through the Mayor’s Office by calling 968-2714. If you wish to address the Council this evening, please go to the front right corner of the Council Chamber and sign up with the Town Clerk. The Council may change the order in which agenda items are presented. | |
| Concept Plans | Presentations for Concept Plans will be limited to 15 minutes. | |
| Attorneys | If you are representing a person with an interest in a quasi-judicial proceeding on this agenda and believe you may wish to cross-examine a witness, please identify yourself as such to the Town Clerk. For the sake of maintaining an accurate public record all speakers must be prepared to speak into an amplified microphone and must provide their name to the Town Clerk. | |
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Agenda items for review |
Agenda items are generally available on the Town’s web site, www.townofchapelhill.org, by 12 noon on Friday before a Council meeting. Citizens may request copies of agenda items in the Communications and Public Affairs Office at 968-2743 or may view them at the Reference Desk in the Chapel Hill Public Library (100 Library Drive). | |
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Cablecast of Council Meetings |
Council meetings are cablecast live on Chapel Hill TV18, the cable government access channel, and via streaming video at www.townofchapelhill.org (see link to "Council Meeting Video"). Generally, the meetings also are rebroadcast throughout the week. | |
Additional materials were presented during the meeting.
Amended resolutions or ordinances are not currently available on-line, please contact Communications and Public Affairs for amendments.
Petitions will not be acted upon at the time they are presented. It shall take a unanimous vote of the Council members present for a petition to be acted upon immediately upon its presentation. After receiving a petition, the Council shall, by simple motion, dispose of it as follows: consideration at a future regular meeting of the Council; or referral to another board or committee for study and report; or referral to the Town Manager for investigation and report; or receive for information. (Receiving does not imply approval, agreement, or consent.)
RECOMMENDATIONS: That the Council consider the attached petitions.
Items of a routine nature will be placed on the Consent Agenda to be voted on in a block. Any item may be removed from the Consent Agenda by request of the Mayor or any Council Member.
RECOMMENDATIONS: That the Council adopt the various resolutions and ordinances.
R-1 Adopted as Amended
Bids – Morgan Creek Trail Project. (R-2) (O-1a) (O-1b) (O-1c)
Council Goal 4: Maintain and Improve Community Facilities and Services.
RECOMMENDATIONS: That the Council adopt the attached resolution, which would authorize the Manager to negotiate and execute a contract with the lowest responsive bidder, Sullivan Eastern, Inc., in an amount not to exceed $1,216,812.10 for the construction of the Morgan Creek Trail, Phase I.
The resolution would also authorize the Manager to work with NCDOT and/or the Federal Highway Administration to approve change orders in a method consistent with NCDOT and/or the Federal Highway Administration policy and procedures, but not to exceed the approved project budget without additional Council action.
We also recommend that the Council enact the attached budget ordinances, which would transfer funds from the Dry Creek Trail project, the Bolin Creek Trail project, and Greenways Capital Improvement Program funds to the Morgan Creek Trail project. The ordinances would also allocate lease payments received for parking at Pritchard Park.
R-2 Adopted, O-1a Enacted, O-1b Enacted, O-1c Enacted
Council Goal 3: Continue to Focus on Land Use, Transit and Development
RECOMMENDATIONS: That the Council approve the transfer of this unit owned by Affordable Rentals, Inc. to EmPOWERment, Inc. and authorize the Town Manager and Town Attorney to review and execute the necessary documentation required for this transfer.
R-3 Adopted
Acceptance of FY 2009-2010 Project Safe Neighborhoods (PSN) Grant Funds. (R-4) (O-2)
Council Goal 4: Maintain and Improve Community Facilities and Services
RECOMMENDATIONS: That the Council adopt a resolution authorizing the acceptance of the Project Safe Neighborhoods grant funds and that the Council enact a budget ordinance amendment appropriating the PSN grant funds.
R-4 Adopted, O-2 Enacted
Acceptance of FY 2009-2010 Bullet Proof Vest Grant Funds. (R-5) (O-3)
Council Goal 4: Maintain and Improve Community Facilities and Services.
RECOMMENDATIONS: That the Council adopt a resolution authorizing the acceptance of the Bullet Proof Vest Partnership (BPVP) grant funds and that the Council enacts the attached budget ordinances amendment appropriating the BPVP grant funds.
O-3 Enacted
Transit Operator II Position Increase. (O-4)
Council Goal 4: Maintain and Improve Community Faclities and Services
RECOMMENDATIONS: That the Council amend the Town of Chapel Hill Budget Ordinance, Section 6. Classification and Pay Plan to add 9 Transit Operator II positions (Grade 29).
O-4 Enacted
Council Goal 4: Maintain and Improve Community Facilities and Services.
RECOMMENDATIONS: That the Council adopt the attached resolution that would:
Authorize the Town Manager to award contracts, total amount not to exceed $696,563, for the following projects funded by federal American Recovery and Reinvestment Act (ARRA) 2009.
Authorize the cancellation of bids for the proposed in-street pedestrian crosswalk lighting systems.
Authorize the Town Manager to enter into agreement with a private engineering firm for construction engineering inspection services of these ARRA projects, and
Authorize the Town Manager to use up to $67,000 of 2003 Sidewalk and Bond Funds for the ARRA projects if the NCDOT does not allow shifting of funds from one project to another project within the total allocated ARRA funding for Chapel Hill.
Authorize the Town Manager to enter into any supplemental agreements with the NCDOT and Durham-Chapel Hill-Carrboro Metropolitan Planning Organization that are determined by the Manager to be necessary and appropriate to allow the redistribution of the funds awarded under the ARRA between projects approved by the Council as necessary based on any discrepancies that arise between cost estimates, actual bids, and project expense
R-6 Adopted
Council Goal 4: Maintain and Improve Community Facilities and Services.
RECOMMENDATIONS: That the Council approve the attached resolution authorizing the Manager to execute the agreement for the purchase of transit vehicles.
R-7 Adopted
Proposed Master Plan - Hollow Rock Access Area to the New Hope Preserve. (R-8)
Council Goal 4: Maintain and Improve Community Facilities and Services.
RECOMMENDATIONS: We recommend that the Council provide any initial comments concerning the Proposed Master Plan - Hollow Rock Access Area to the New Hope Preserve. In addition, we recommend that the Council adopt the attached resolution, which refers the report to the Greenways and Parks and Recreation Commissions for comments and recommendations.
R-8 Adopted
A Response to a Petition Concerning Several Traffic Engineering Matters in Southern Village. (O-5)
Council Goal 4: Maintain and Improve Community Facilities and Services.
RECOMMENDATIONS: That the Town Council enact the attached ordinance authorizing installation of all-way stop control at the intersection of Edgewater Circle and Graylyn Drive. Town staff will install the stop signs and high visibility crosswalks if approved. The Town will hire a private contractor to install the raised crosswalk on Aberdeen Drive.
O-5 Enacted
Approval of All-Way Stop Control at the Intersection of Leclair Street and Emory Drive. (O-6)
Council Goal 4: Maintain and Improve Community Facilities and Services.
RECOMMENDATIONS: That the Council enact the attached ordinance authorizing installation of all-way stop control at the intersection of Leclair Street and Emory Drive.
O-6 Enacted
Resolution Providing for the Sale of General Obligation Refunding Bonds. (R-9)
Council Goal 5: Improving the Town's Fiscal Condition.
RECOMMENDATIONS: That the Council adopt the resolution for the sale of refunding bonds.
R-9 Adopted
Budget Ordinance for Rental of Lincoln Gymnasium. (O-7)
Council Goal 4: Maintain and Improve Community Facilities and Services.
RECOMMENDATIONS: That the Council enact an ordinance that would allocate $60,000 to the Parks and Recreation Department’s operating budget from fund balance.
O-7 Enacted
Budget Ordinance for the Open Space Bond Fund. (O-8)
Council Goal 4: Maintain and Improve Community Facilities and Services.
RECOMMENDATIONS: We recommend that the Council enact the attached ordinance that would allocate $29,148 to the 2003 Open Space bond fund for the Bolin Creek Trail project.
O-8 Enacted
RECOMMENDATIONS: That the Council adopt the attached resolution identifying areas for possible annexation. We do not recommend that the Town initiate any annexations in 2010.
R-10 Adopted
RECOMMENDATIONS: The Justice In Action Committee recommends that the Council adopt the resolution supporting United Nations Universal Declaration of Human Rights.
R-11 Adopted
Transit Fund Ordinance Amendment and Budget Carry Forward. (O-9)
RECOMMENDATIONS: That Council enact the budget ordinance amendments and carry-forward the identified FY2008-09 grants.
O-9 Enacted
RECOMMENDATIONS: No action this evening would allow the process to move forward consistent with the decisions of the Council on November 9.
Nominations to Various Boards and Committees. (R-12)
RECOMMENDATIONS: That the Council adopt the resolution nominating applicants to various boards and committees.
R-12 Adopted
These items are reports or information for the Council.
Community Home Trust Quarterly Report.
RECOMMENDATIONS: We recommend that the Council receive the attached report.
Received
Implementation of the Approved Jordan Lake Nutrient Strategy Rules.
RECOMMENDATIONS: That the Council accept the report describing the implementation of the approved Jordan Nutrient Strategy Rules.
Received
PRESENTER: J.B. Culpepper, Planning Director.
RECOMMENDATIONS: That the Council enact the Ordinance.
O-10 Enacted
Sustainable Community Visioning Task Force Status Update.
PRESENTER: George Cianciolo, Chair, Sustainable Community Visioning Task Force.
RECOMMENDATIONS: That the Council will receive the report.
Received
Comprehensive Annual Financial Report for FY 09.
PRESENTER: Roger L. Stancil, Town Manager
Kenneth C. Pennoyer, Director of Business Management.
RECOMMENDATIONS: That the Council accept this report of the Town's Comprehensive Annual Financial Report for FY 09.
Received
Parks and Trails Assessment Report.
PRESENTER: Butch Kisiah, Director Parks and Recreation.
RECOMMENDATIONS: That the Council consider implementing a number of options to improve the condition of the Town’s parks and trails that would:
Authorize the Manager to provide a proposal in the FY 10-11 budget that would develop a comprehensive master plan. We estimate that such a comprehensive master plan could cost about $140,000.
Authorize the development of a financial plan for parks and recreation capital development, based on the proposed update of the comprehensive master plan.
Increase the amount of funding in the parks and recreation maintenance operating budget for items such as contract mowing and repair work in the 2010 – 2011 fiscal year operating budget. We can bring specific recommendations to the Council during next year’s budget deliberations. Our preliminary estimate is that an increase in maintenance funding to meet our proposed objectives could be about $150,000 to $170,000.
Increase the Small Parks section of the Capital Improvement Program to address small capital renovation projects within the parks and trails system. We will make specific recommendations to the Council during the 2010-11 CIP process. We believe an appropriate level of funding could be about $100,000 annually (current year’s funding is $60,000).
R-13 Adopted as Amended
Appointments to the Cemeteries Advisory Board.
RECOMMENDATIONS: That the Council make an appointment to the Cemeteries Advisory Board.
Appointments Made