AGENDA #9b
MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Selection of Artist for Percent for Art Hargraves Center/A.D. Clark Pool Extraordinary Maintenance Project
DATE: August 25, 2003
The following resolution would authorize the Town Manager to enter into a contract with David Wilson for $16,976 in current Town funds and an additional $6,000 from the Chapel Hill Public Arts Commission to produce public art in the form of seven mural panels for the Hargraves Center/A.D. Clark Pool extraordinary maintenance project.
The attached budget ordinance would account for the Chapel Hill Public Arts Commission’s contribution of $6,000 by increasing the non-bond multi-year fund for this project.
BACKGROUND
On March 4, 2002, the Town Council established the Percent for Art Program, which provides for spending a percent of the budget of selected capital projects on public art. The resolution adopted on that date includes an outline of the process to select artists and art.
DISCUSSION
This project would result in the creation of seven mural panels at the Hargraves Center that would commemorate the history of the Center and highlight current activities. The project was selected utilizing an Artist Selection Committee created by the Public Arts Commission. The Public Arts Commission followed a process consistent with the Resolution adopted on March 4, 2002.
The North Carolina Arts Council Touring Directory describes David Wilson’s work as displaying “a particular sensibility to the traditional values of family, religion, and relationships in the African and African American communities.” Further, “his depictions, in a variety of ever-changing styles, operate on a more universal level which deals with the realization of one’s greater sense of self and connection to life. The bright and bold compositions of painter/designer David Wilson incorporate motifs from African and African American imagery into his own visual statement.”
The project would be accomplished by using a combination of Town and Chapel Hill Public Art Commission funds.
Percent for Art 1 $10,876
Additional Town funding 2 6,100
Additional State funding 3 3,000
Funds from Chapel Hill Public Arts Commission budget 3,000
TOTAL $22,976
1 One percent of the Hargraves Center/AD Clark Pool extraordinary maintenance project budget
2 The Council allocated $7,000 in additional funding on January 13, 2003 from the Capital Improvements Program fund to the Arts Commission for a "Percent for Art" project at the Hargraves Center. Of this amount $900 has already been spent on artist honorariums during the selection process.
3 The Public Arts Commission received a grant from the North Carolina Arts Council for $3,000.
RECOMMENDATION
The Public Arts Commission has created an Artist Selection Committee which followed a process consistent with the resolution. The Commission recommends that David Wilson be awarded the Percent for Art commission for the Hargraves Center/AD Clark Pool extraordinary maintenance project.
Manager’s Recommendation: That the Council adopt the following resolution that would
The Manager also recommends that the Council adopt the attached budget ordinance that would account for the $6,000 in Chapel Hill Public Arts Commission funds.
ATTACHMENTS
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A CONTRACT WITH DAVID WILSON FOR PUBLIC ART AT THE HARGRAVES CENTER (2003-08-25/R-20)
WHEREAS, the Council of the Town of Chapel Hill adopted a Percent for Art Program on March 4, 2002; and
WHEREAS, the Town Council has adopted a budget for the Hargraves Center/A.D. Clark Pool extraordinary maintenance project of $1,087,600, including $10,876 for public art; and
WHEREAS, the Council allocated an additional $7,000 from the 2003 Capital Improvements Program budget to the art project at the Hargraves Center; and
WHEREAS, $6,100 of the $7,000 from the 2003 Capital Improvements Program budget allocated to the art project at the Hargraves Center remains; and
WHEREAS, the Public Arts Commission received a grant from the North Carolina Arts Council in the amount of $3,000, and will match this grant with an additional $3,000 for this project; and
WHEREAS, the Public Arts Commission will pay to the Town the amount of $6,000 for this project; and
WHEREAS, the Public Arts Commission has conducted an artist selection process consistent with the guidelines included in the resolution of March 4, 2002, and recommends that the Town Council authorize a contract between the Town and David Wilson;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Town Manager is authorized to enter into a contract with David Wilson such that the cost of the contract and related costs do not exceed $22,976 in Town funds to complete artwork in the form of seven mural panels.
BE IT FURTHER RESOLVED that the Public Arts Commission is authorized to proceed with inviting public involvement in the development of the art project.
This the 25th day of August, 2003.
AN ORDINANCE TO AMEND THE CAPITAL PROJECTS ORDINANCE FOR VARIOUS CAPITAL PROJECTS (2003-08-25/O-4)
BE IT ORDAINED by the Council of the Town of Chapel Hill that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the capital projects ordinance for various capital projects funded from a variety of sources is hereby amended as follows:
The capital projects as authorized by the Town Council includes various capital projects funded from grants, the Capital Improvements Program funds, and other miscellaneous sources of revenue for a variety of projects extending beyond one fiscal year.
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these projects within terms of funds appropriated here.
Revenues anticipated to be available to the Town to complete the project are hereby amended as follows:
Current Budget Revised Budget
Adopt-A-Trail Grant 39,360 39,630
Clean Water Management Grant 200,000 200,000
Chapel Hill-Carrboro School 148,059 148,059
Metropolitan Planning Grant 79,000 79,000
State Bicycle/Pedestrian Grant 300,000 300,000
Pritchard Park Gift 100,193 100,193
Pritchard Park Interest & Rental Income 63,807 63,807
Donations 2,000 2,000
Orange County Bond Funds 205,000 205,000
Transfer from CIP Fund 423,549 423,549
Transfer from General Fund 76,875 76,875
Transfer from Library Gift Fund 0 383,450
Interest Earnings 88,156 88,156
N.C. Transportation Grant 212,865 212,865
OWASA Reimbursement 42,931 42,931
Pedestrian Signal Reimbursement 5,000 5,000
N. C. DOT Grant 207,500 207,500
Current Budget Revised Budget
Installment Purchase Proceeds 1,200,000 1,200,000
Library Gifts and Donations 175,000 175,000
Other 10,500 10,500
Public Arts Commission Grant 0 6,000
Total 3,963,515 3,969,515
SECTION IV
Amounts appropriated for capital projects are hereby amended as follows:
Current Budget Revised Budget
Booker Creek Linear Park 20,000 20,000
Dry Creek Trail 270,800 275,430
Lower Booker Creek Trail 721,749 721,749
Pritchard Park 164,000 164,000
Southern Community Park 205,000 205,000
Willow Drive Bridge 343,952 343,952
Hargraves 50,000 50,000
Scroggs School Athletic Fields 148,059 148,059
N. C. 54/Hamiliton Improvements 170,000 170,000
Morgan Creek Trail 89,375 89,375
Hargraves Renovations 1,200,000 1,206,000
Percent for Art Program 0 7,000
Carolina Sports Art Building 0 10,500
Library Technology Plan 0 558,450
Total 3,382,935 3,969,515
SECTION V
The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the Council informed of any unusual occurrences.
SECTION VI
Copies of this projects ordinance shall be entered into the Minutes of the Council and copies shall be filed within 5 days of adoption with the Manager, Finance Director and Clerk.
This the 25th day of August, 2003.
A RESOLUTION DEFINING A PERCENT FOR PUBLIC ART PROGRAM AND THE GENERAL POLICIES OF THE PROGRAM (2002-03-04/R-8)
WHEREAS, the Comprehensive Plan of the Town of Chapel Hill includes public art as part of the section on Community Character; and
WHEREAS, the Town Council has included a Percent for Public Art Program in the short-term implementation measures adopted on July 5, 2000; and
WHEREAS, the Public Arts Commission and its subgroups have been working with the Town staff to develop policies and procedures for a Percent for Public Art Program;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby establishes a Percent for Public Art Program:
to help define the community’s identity and sense of place,
to promote social interaction and discourse,
to bring the arts into everyday life and
to memorialize the past while expressing shared values for the future.
BE IT FURTHER RESOLVED that the program shall be guided by the following policies:
1. Program Objective: To provide art accessible to the public and to the users of Town buildings and parks, for the improvement of the quality of life in Chapel Hill, and more specifically to:
help define the community’s identity and sense of place,
promote social interaction and discourse,
bring the arts into everyday life, and
memorialize the past while expressing shared values for the future.
2. Annual Public Art Plan: The Town Council shall meet at least annually to consider a Public Art Plan recommended by the Public Arts Commission. The recommended Public Art Plan shall include:
a. Those capital projects which should include 1% of their project budgets for public art
b. The distinction between those capital projects which should include public art on-site and which should contribute 1% of their budget to a pool of funds reserved for public art commission, acquisition, maintenance and conservation
c. General location(s) for the art not recommended for the site of a capital project.
d. The Town Council shall decide on which capital budgets shall include 1% for art and the general site(s) of the art, and shall appropriate funds. This set of decisions shall be known as the Public Art Plan for the given year.
3. Budget: 1% of the annual Capital Improvements Program shall be considered by the Council for reservation for public art. However, the base from which the 1% is calculated shall exclude grant funds for which the Town provides a local match, bond funds which do not allow such a use, and any other funds whose source would prevent their use for public art.
a. The project budget shall include all costs funded by the Town for designing, building and equipping the facility, including site work but excluding the acquisition of land.
b. The public art budget shall include all costs of artist selection; artist fee; fabrication; installation, including special plumbing, wiring or lighting; publicity; celebration; and any other cost related to the public art project.
4. Location:
Location of artwork shall generally be on the site of the capital project unless specified otherwise in the adopted Public Art Plan. Specific location within the specified site shall be considered by the Public Arts Commission as part of the selection of the artwork and review of its design development.
5. Selection of Artists and Art:
a. The Public Arts Commission shall establish a process with written guidelines, available to the public, for the selection of artists and the review of the art proposed for acquisition. The process shall be open to the public and shall encourage participation by as wide a variety of citizens as possible.
b. The Public Arts Commission shall appoint a committee to be chaired by a Commission member and to include at least one representative each of the Public Art Commission, Town Council, the designer of the capital project (if relevant), the host department, the public at large; and two art professionals.
6. Execution of Artist’s Commission:
a. The artist’s contract shall define a process for his/her design development.
b. The artist’s contract shall define the review points during the design development
c. The artist shall be involved with the design development of the capital project if relevant and if the artist is chosen in time.
d. The process shall include a means of involving the public, including a public forum to consider the design concept.
e. It is possible that, after the Public Art Commission or its committee, Town staff and the public review the artist’s design concept, the artist will be asked to modify the design concept before being authorized to begin fabrication.
7. Acceptance of Art: The Town Manager shall accept the artwork before the final payment is made to the artist.
8. Accounting: Funds appropriated for public art shall be placed in a project budget or multi-year account(s) specified for this purpose. Grants, gifts and other revenue the Town may receive for the selection, establishment, maintenance and deaccessioning of public art shall also be placed in this multi-year fund.
This the 4th day of March, 2002.