AGENDA #4g
MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Proposed Capital Repairs to the Carolina Sport Art Building
DATE: September 8 , 2003
The attached resolution would authorize the Manager to spend $30,209 to replace the siding, make roof repairs, and address other problems on the Carolina Sport Art building at 2200 Homestead Road.
If the Council adopts the attached resolution we recommend that it also adopt the attached budget ordinances which would add to the current project balance of $10,500 in the maintenance account for this building by transferring $5,909 in interest payments from payments in lieu of recreation area dedications and accounting for $13,800 in anticipated lease payments from the operator of Carolina Sport Art during FY 2003-04.
The 6,000 (+/-) square foot Homestead Road building was constructed as a private gymnasium in 1974. Carolina Sport Art has operated in the building for approximately 23 years.
On June 25, 2001, the Council approved a Special Use Permit application for the Vineyard Square development that included a requirement that the developer deed a 14.91 acre recreation area to the Town. The recreation area includes the building currently being used by Carolina Sport Art. Ownership of the land and building was transferred to the Town on December 23, 2002.
On January 13, 2003 the Council authorized the Manager to execute a lease with Carolina Sport Art in order to allow them to continue operating a gymnastics school in the building.
Description: At the time the Town took possession, the Carolina Sport Art building was approximately 28 years old and in need of immediate capital repairs and improvements. As part of the requirements for the Vineyard Square development the developer rebuilt the parking area, made safety improvements to the driveway, and improved drainage from Homestead Road.
We intend to use Town forces to make additional drainage improvements and further improve sight distance at the driveway entrance on Homestead Road.
We believe that beyond these improvements we should do the following work in order to protect the Town’s facility.
Replace the existing siding and repair the roof ($29,000): The original siding is failing because of age. In addition, there are roof leaks at the junction of the main building and the waiting/ restroom/ office areas.
Post-grading Landscaping ($1,200): We would use Public Works Department forces to re-grade the site. This appropriation would pay the costs to re-seed and re-plant the property after the grading work is complete.
Future Projects: Upon completion of these repairs we believe that a number of future projects should be undertaken in future fiscal years using lease proceeds. These needs include:
· Future sewer tie-in and abandon septic system
· Provide air conditioning
· Remodel interior of waiting area, office, and restrooms
· Exterior landscaping
· Improvements to pond area
· Replace roof
Budget: We believe that we could accomplish the recommended repairs using the following sources of funds:
FY 2002-03 lease payments from Carolina Sport Art 1 $10,500
Anticipated FY 2003-04 lease payments from Carolina Sport Art 2 13,800
Interest from payments in lieu of recreation area 5,909
TOTAL $30,209
1 FY 2002-03 lease payments have already been collected and appropriated in a multi-year non-bond fund by the Council.
2 $2,300 in FY 2003-04 lease payments have already been collected. Lease payments of $1,150 are made monthly.
Manager’s Recommendation: That the Council adopt the following resolution authorizing the Manager to use $30,209 in lease payments from Carolina Sport Art and interest from payments in lieu of recreation areas to make capital repairs to the 6,000 square foot building located at 2200 Homestead Road.
We also recommend that the Council adopt the attached Budget Ordinances transferring $5,909 in interest payments from payments in lieu of recreation area dedications and accounting for $13,800 in anticipated lease payments from the operator of Carolina Sport Art gymnastics school during FY 2003-04. These funds would be appropriated into the multi-year non-bond fund.
A RESOLUTION AUTHORIZING THE MANAGER TO SPEND $30,209 TO REPLACE THE SIDING, MAKE ROOF REPAIRS, AND ADDRESS OTHER PROBLEMS ON THE CAROLINA SPORT ART BUILDING AT 2200 HOMESTEAD ROAD (2003-09-08/R-9)
WHEREAS, on January 13, 2003 the Council authorized the Manager to execute a lease with Carolina Sport Art gymnastics school in order to allow the continued operation of a gymnastics school in the building; and
WHEREAS, the condition of the Carolina Sport Art building warrants immediate capital repairs; and
WHEREAS, Carolina Sport Art makes lease payments of $1,150 per month; and
WHEREAS, the Town has collected interest payments from unused payments in lieu of recreation areas;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Manager is authorized to spend $30,209 to replace the siding, make roof repairs, and address other problems on the Carolina Sport Art building at 2200 Homestead Road using lease payments from the Carolina Sport Art gymnastics school and interest on payments in lieu of recreation areas.
This the 8th day of September, 2003.
AN ORDINANCE TO AMEND THE CAPITAL PROJECTS ORDINANCE FOR VARIOUS CAPITAL PROJECTS (2003-09-08/O-1)
BE IT ORDAINED by the Council of the Town of Chapel Hill that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the capital projects ordinance for various capital projects funded from a variety of sources is hereby amended as follows:
The capital projects as authorized by the Town Council includes various capital projects funded from grants, the Capital Improvements Program funds, and other miscellaneous sources of revenue for a variety of projects extending beyond one fiscal year.
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these projects within terms of funds appropriated here.
Revenues anticipated to be available to the Town to complete the project are hereby amended as follows:
Current Budget Revised Budget
Adopt-A-Trail Grant 39,630 39,630
Clean Water Management Grant 200,000 200,000
Chapel Hill-Carrboro School 148,059 148,059
Metropolitan Planning Grant 79,000 79,000
State Bicycle/Pedestrian Grant 300,000 300,000
Pritchard Park Gift 100,193 100,193
Pritchard Park Interest & Rental Income 63,807 63,807
Donations 2,000 2,000
Orange County Bond Funds 205,000 205,000
Transfer from CIP Fund 423,549 423,549
Transfer from General Fund 76,875 76,875
Transfer from Library Gift Fund 383,450 383,450
Interest Earnings 88,156 88,156
N.C. Transportation Grant 212,865 212,865
OWASA Reimbursement 42,931 42,931
Pedestrian Signal Reimbursement 5,000 5,000
N. C. DOT Grant 207,500 207,500
Current Budget Revised Budget
Installment Purchase Proceeds 1,200,000 1,200,000
Library Gifts and Donations 175,000 175,000
Other 10,500 30,209
Public Arts Commission Grant 6,000 6,000
Total 3,969,515 3,989,224
SECTION IV
Amounts appropriated for capital projects are hereby amended as follows:
Current Budget Revised Budget
Booker Creek Linear Park 20,000 20,000
Dry Creek Trail 275,430 275,430
Lower Booker Creek Trail 721,749 721,749
Pritchard Park 164,000 164,000
Southern Community Park 205,000 205,000
Willow Drive Bridge 343,952 343,952
Hargraves 50,000 50,000
Scroggs School Athletic Fields 148,059 148,059
N. C. 54/Hamiliton Improvements 170,000 170,000
Morgan Creek Trail 89,375 89,375
Hargraves Renovations 1,206,000 1,206,000
Percent for Art Program 7,000 7,000
Carolina Sports Art Building 10,500 30,209
Library Technology Plan 558,450 558,450
Total 3,969,515 3,989,224
SECTION V
The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the Council informed of any unusual occurrences.
SECTION VI
Copies of this projects ordinance shall be entered into the Minutes of the Council and copies shall be filed within 5 days of adoption with the Manager, Finance Director and Clerk.
This the 8th day of September, 2003.
AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2003 (2003-09-08/O-2)
BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2003” as duly adopted on June 9, 2003 be and the same is hereby amended as follows:
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ARTICLE I |
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APPROPRIATIONS |
Current Budget |
Increase |
Decrease |
Revised Budget |
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GENERAL FUND |
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Non-Departmental |
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Transfer to Capital |
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Projects Fund |
0 |
5,909 |
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5,909 |
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ARTICLE II |
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REVENUES |
Current Budget |
Increase |
Decrease |
Revised Budget |
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GENERAL FUND |
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Fund Balance |
1,290,306 |
5,909 |
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1,296,215 |
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This the 8th day of September, 2003.