AGENDA #4c
MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Resolution Authorizing the Disposition of Surplus Property
DATE: September 22, 2003
The attached resolution would authorize the sale of Town surplus property.
A public auction for the sale of surplus property is planned for Saturday, October 25, 2003, at 10:00 a.m., at the Municipal Operations Facility on Airport Road. Items declared surplus will be sold by public auction, sealed bid, negotiation, or transfer to another governmental unit.
The Public Works Department, Housing Department, Parks and Recreation Department, Inspection Department, Engineering Department, Planning Department, Police Department, Information Technology Department, Finance Department and Transportation Department have identified four hundred three (403) items of personal property that are no longer needed, are beyond practical repair, or no longer useful to the Town. These items include vehicles and equipment, office furniture and equipment, computers, electronics and accessories, and miscellaneous office items.
North Carolina General Statutes 160A, Article 12, allows the Town to dispose of surplus property by public auction, sealed bid, negotiation or transfer to another unit. Any items worth less than $30,000 not yet sold by one of these methods may be sold by private negotiation and sale with an interested firm or individual.
RECOMMENDATION
We recommend that the Council adopt the attached resolution declaring all personal property items in the attached list as surplus, as they are beyond practical repair or no longer useful to the Town.
SURPLUS PROPERTY 2003
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VEHICLES |
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|
Year |
Make and Model |
VIN # |
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1976 |
Miller 12T tilt bed trailer |
19119 |
|
1993 |
Chevy Van |
43372 |
|
1993 |
Chevy Blazer |
19807 |
|
1994 |
Ford Explorer |
36818 |
|
1994 |
Dodge Lift Van |
75923 |
|
1994 |
Ford F250 |
82989 |
|
1995 |
Ford Taurus |
54674 |
|
1995 |
ODB Leaf loader |
51947 |
|
1995 |
ODB Leaf loader |
51946 |
|
1995 |
Chevy Caprice |
15186 |
|
1995 |
Ford F250 |
22799 |
|
1995 |
Crown Vic |
92348 |
|
1995 |
Dodge Lift Van |
61844 |
|
1995 |
Dodge Lift Van |
61845 |
|
1996 |
Chevy Lumina |
33208 |
|
1996 |
I/H Rear loader |
52255 |
|
1996 |
Oldsmobile Ciera Wagon |
51106 |
|
1997 |
Ford Taurus Wagon |
15783 |
|
1998 |
I/H Rear loader |
47761 |
|
1998 |
Crown Vic |
86754 |
|
1999 |
Chevy Cavalier |
6899 |
|
1999 |
Crown Vic |
42862 |
|
1999 |
Crown Vic |
86826 |
|
1999 |
Crown Vic |
86828 |
|
1999 |
Crown Vic |
86030 |
|
1999 |
Crown Vic |
86831 |
|
1999 |
Crown Vic |
86833 |
|
1999 |
Crown Vic |
77369 |
|
1999 |
Dodge Ram 2500 |
85579 |
|
2000 |
Crown Vic |
77830 |
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|
|
|
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EQUIPMENT |
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Year |
Make and Model |
VIN # |
|
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Snow Plow- Meyers |
|
|
1994 |
Mower - Hustler |
|
|
1996 |
Mower - Jacobsen |
22397 |
|
1996 |
Mower - Excel Hustler |
7343 |
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|
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|
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OFFICE FURNITURE |
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|
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AND EQUIPMENT |
|
|
Quantity |
Description |
|
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1 |
3-hole paper puncher |
|
|
1 |
Bench |
|
|
21 |
Chairs - Office |
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|
Quantity |
Description |
|
|
1 |
Desk Organizer/letter sorter |
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|
24 |
Desks |
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|
4 |
Desktop File Sorter |
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|
3 |
Desktop Rolodex's |
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|
3 |
File cabinets |
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|
6 |
Chairs - Plastic |
|
|
1 |
Podium - Wooden |
|
|
2 |
Printer Stand |
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2 |
Stool - Casters |
|
|
13 |
Tables |
|
|
1 |
Wire Basket on Wheels |
|
|
|
|
|
|
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MISCELLANEOUS ITEMS |
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Quantity |
Description |
|
|
1 |
Accordion File |
|
|
2 |
AC recharge stands |
|
|
1 |
Alternator tester |
|
|
1 |
Battery Charger |
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1 |
Bike with side basket |
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4 |
Binders Printout |
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1 |
Building Items - 1 pallet |
|
|
9 |
Bulletin Boards Metal Trimmed |
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|
|
|
|
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Quantity |
Description |
|
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3 |
Bullhorns with batteries |
|
|
1 |
Coffee Pot |
|
|
10 |
Coin Bags - Canvas |
|
|
1 |
Desktop Organizer |
|
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1 |
Desktop Calendar Holder |
|
|
1 |
Door - Metal Office |
|
|
1 |
Engine diesel (new & unused) |
|
|
11 |
First Aid Kits |
|
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3 |
Furnace Ignition Systems |
|
|
1 |
Industrial Fan |
|
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4 |
Jacks - pallets |
|
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1 |
Mail Sorter |
|
|
1 |
Metal Key Box |
|
|
2 |
Microwaves |
|
|
1 |
Organ |
|
|
4 |
Parts - pallets |
|
|
11 |
Pilot Ignition Systems |
|
|
1 |
Police Cages |
|
|
1 |
Police Car Plastic Seats |
|
|
1 |
Postage Scale Pitney Bowes |
|
|
|
|
|
|
Quantity |
Description |
|
|
1 |
Radio AM/FM |
|
|
1 |
Refrigerator |
|
|
2 |
Sand blasting canisters |
|
|
1 |
Scoreboard |
|
|
2 |
Shelves - Wooden Cubby |
|
|
20 |
Signs Metal Trolley |
|
|
1 |
Sofa |
|
|
1 |
Stove |
|
|
1 |
Swimming Pool Lift |
|
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1 |
Tape Dispenser |
|
|
8 |
Tennis Rackets Wooden |
|
|
6 |
Title stamps |
|
|
2 |
Tool Boxes |
|
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1 |
Treadmill |
|
|
1 |
Wheelchair with IV Pole |
|
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4 |
Window Blinds |
|
|
|
|
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COMPUTERS, ELECTRONICS |
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|
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AND ACCESSORIES |
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Quantity |
Description |
|
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3 |
Adding Machines |
|
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1 |
Answering Machine |
|
|
|
|
|
|
|
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|
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Quantity |
Description |
|
|
1 |
Audio Components |
|
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1 |
Boom Box |
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2 |
Calculators |
|
|
1 |
Camera Mug Shot |
|
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1 |
Cash Register |
|
|
2 |
Cassette Recorders |
|
|
1 |
CD Reader Sun Workstation |
|
|
1 |
CD Writer with software |
|
|
2 |
Cell phone adapters |
|
|
4 |
Cell Phones |
|
|
51 |
Computer Monitors |
|
|
1 |
Computer Parts - Box |
|
|
23 |
Computer Units |
|
|
1 |
Copier Konica 2028 |
|
|
1 |
Dictaphone voice processor |
|
|
8 |
Disk Holders |
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1 |
Electrical items -pallet |
|
|
4 |
Fax Machines |
|
|
Quantity |
Description |
|
|
2 |
Gate Boxes |
|
|
2 |
Hard Drives |
|
|
4 |
Keyboards |
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|
1 |
Keyboard Tray |
|
|
1 |
Laptop Computer - Toshiba |
|
|
3 |
Phones |
|
|
1 |
Photo ID System |
|
|
1 |
Plotter - HP Design Jet |
|
|
9 |
Printers |
|
|
2 |
Projectors |
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|
1 |
Projector Screen |
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1 |
Projector Slide Trays |
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3 |
Scanners |
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2 |
Speakers - Boxes |
|
|
1 |
Television -floor model |
|
|
1 |
Ticket Dispenser Amano |
|
|
1 |
Ticket Splitter- Federal |
|
|
1 |
Typewriter - Cannon Electric |
|
|
2 |
VCR |
|
|
1 |
Workstation Sparc 5 Sun |
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A RESOLUTION DECLARING 403 ITEMS OF PERSONAL PROPERTY TO BE SURPLUS AND AUTHORIZING AND DIRECTING THE DISPOSAL OF SAID PROPERTY IN ACCORDANCE WITH STATUTORY REQUIREMENTS (2003-09-22/R-3)
WHEREAS, Article 12 of N. C. General Statutes and Section 4-16 of the Charter of the Town of Chapel Hill authorizes the Town to dispose of surplus property; and
WHEREAS, the Town desires to dispose of certain items of personal property at Auction scheduled for Saturday, October 25, 2003 at 10:00 a.m.;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the following items of personal property are hereby declared surplus:
Thirty vehicles including: (1) 1976 Miller 12 ton Trailer, (1) 1993 Chevrolet Van (1) 1993 Chevrolet Blazer, (1) 1994 Ford Explorer, (1) 1994 Dodge Lift Van, (1) 1994 Ford F250, (1) 1995 Ford Taurus, (2) 1995 ODB Leaf Loaders, (1) 1995 Chevrolet Caprice, (1) 1995 Ford F250, (1) 1995 Crown Victoria, (2) 1995 Dodge Lift Vans, (1) 1996 Chevrolet Lumina, (1) 1996 International Rear Loader, (1) 1996 Oldsmobile Ciera Wagon, (1) 1997 Ford Taurus Wagon, (1) 1998 International Rear Loader, (1) 1998 Crown Victoria, (1) 1999 Chevrolet Cavalier, (7) 1999 Crown Victoria, (1) 1999 Dodge Ram, (1) 2000 Crown Victoria.
There are three hundred seventy-three (373) miscellaneous items including: Meyers Snow Plow, Jacobsen & Hustler Riding Mowers, Industrial Fan, Diesel Engine, Pilot Ignition Systems, Office Furniture and Equipment, Projectors, Color TV, Copier, Telephones, Computers and Accessories, Typewriter, and miscellaneous office supplies.
That the Purchasing Coordinator of the Town of Chapel Hill shall be and is hereby authorized to dispose of this surplus personal property in accordance with statutory requirements.
That prior to public auction the Purchasing Coordinator is authorized to dispose of any of the personal property by sale, lease, exchange, sealed bid, or transfer to other government units in conformity with N. C. General Statute 160A-274.
That the terms of the sale shall be to the highest bidder for cash or other form of cash equivalents acceptable to the Purchasing Coordinator. All sales shall be designated final on the day of the auction.
That all items shall be sold on an “as is” and “where is” basis and the Town makes no guarantee or assumes no responsibility for any of the items.
That it shall be condition of sale that all items purchased shall be picked up and removed from the premises of the Municipal Operations Facility by 3:00 p.m. on the day of the auction. Successful bidders shall bear sole risk for loss of any items remaining on said premises past the designated time.
This the 22nd day of September, 2003.