AGENDA #4a
MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Project Ordinance to Amend the 2001-2002 Community Development Program
DATE: October 8, 2003
The attached ordinance would amend the project ordinance for the 2001-2002 Community Development Program as authorized by the Council on June 24, 2002.
BACKGROUND
On June 24, 2002, the Council approved an amendment to the 2001-2002 Community Development program to budget Program Income which included $2,110 for Youth Creating Change to operate a youth leadership and training program.
At that time we did not amend the project ordinance to reflect the change.
After the budget amendment was approved by the Council, we worked with the organization to develop a schedule, budget, and Performance Agreement. On May 30, 2003, we entered into a Performance Agreement with Youth Creating Change for this project, and need to encumber the funds. In order to implement the amendment approved on June 24, 2002, it is necessary to amend the 2001-2002 Community Development project ordinance, as indicated to add the $2,110 of program income.
1. Resolution 2002-06-24/R-2 (p. 4).
AN ORDINANCE AMENDING THE 2001–2002 COMMUNITY DEVELOPMENT ENTITLEMENT GRANT PROJECT ORDINANCE (2003-10-08/O-2)
BE IT ORDAINED by the Council of the Town of Chapel Hill that, pursuant to Section 13.2 of Chapter 159 of the General Statues of North Carolina, the following grant project is hereby established:
SECTION I
The projects authorized are the Community Development projects as approved by the Council on April 23, 2001: funds are as contained in the Funding Approval and Grant Agreement between the Town and the U.S. Department of Housing and Urban Development (HUD). The projects are known more familiarly as the 2001 Entitlement Community Development Block Grant. The grant activities include renovation of public housing, site improvements, neighborhood revitalization, property acquisition, community services to low-income residents, and administration costs for the program.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with the grant project within the terms of the grant document(s), the rules and regulations of the U.S. Department of Housing and Urban Development, and the budget contained herein.
SECTION III
The following revenues are anticipated to be available to complete this project:
Current Revised Budget Budget
Community Development Block Grant: $441,000 $441,000
Community Development Program Income: $ 35,000 $ 37,110 Total $476,000 $478,110
SECTION IV
The following amounts are appropriated for the project:
Rehabilitation of Public Housing: $170,000
Meadowmont Affordable Townhomes $ 80,000
Neighborhood Revitalization: $ 80,000
Habitat for Humanity: $ 50,000
Community Services: $ 22,110
Program Administration: $ 76,000
Total $ 478,110
The Finance Director is hereby directed to maintain within the Grant Project Fund sufficient specific detailed accounting records to provide the accounting to the U.S. Department of Housing and Urban Development as required by the grant agreement(s) and Federal and State regulations.
SECTION VI
Copies of this project ordinance shall be entered into the minutes of the Council and copies shall be filed with in five days of adoption with the Manager, Finance Director and the Town Clerk.
This the 8th day of October, 2003.
A RESOLUTION AMENDING THE 2001-2002 COMMUNITY DEVELOPMENT PROGRAM (2002-06-24/R-2)
WHEREAS, on April 22, 2002, the Council adopted a process to amend the 2001-2002 Community Development program to allocate $9,000 of Community Development program income; and
WHEREAS, on June 10, 2002, the Council held a public hearing to receive citizen comments;
NOW, THERFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council amends the 2001-2002 Community Development program to allocate $7,360 of Community Development funds as follows:
Sertoma International/Youth Creating Change $2,110
Pines Community Center/Grandma’s Support Group $5,250
$7,360
BE IT FURTHER RESOLVED that the Council authorizes the Town Manager to enter into Performance Agreements with Sertoma International/Youth Creating Change and the Pines Community Center/Grandma’s Support Group for use of these funds, such agreements to include provisions that administrative and management mechanisms are in place to operate these programs according to federal requirements, including the 1998 audit requirement of the U.S. Department of Housing and Urban Development that the Town “ensure the Pine Knolls Neighborhood Revitalization Program administrator establishes effective management procedures.”
BE IT FURTHER RESOLVED that the Council authorizes the Manager to submit an amended 2001-2002 Annual Update to the Consolidated Plan to the U.S. Department of Housing and Urban Development to reflect this amendment.
This the 24th day of June, 2002.