AGENDA #4i

 

MEMORANDUM

 

TO:                  Mayor and Town Council

 

FROM:            W. Calvin Horton, Town Manager

 

SUBJECT:       Budget Amendment for 2003-04 Traffic Signal System Software Upgrade and Traffic Impact Studies

 

DATE:             March 22, 2004

 

 

Enactment of the attached budget ordinance would increase the Capital Improvements Program budget by $115,000 for upgrading/replacing existing traffic signal system software and would increase the Engineering Department budget by $40,000 for traffic impact analyses required for development applications. 

 

BACKGROUND AND DISCUSSION

 

Traffic Signal System Software Upgrade:  

At its January 12, 2004 meeting, the Council approved an agreement with the State for upgrading the existing traffic signal system software from Disk Operating System (DOS) to Windows operating system and authorized the Manager to use $10,000 from FY 2003-04 CIP funds for the Town’s share of the project.  The total cost of the project is $125,000, of which the State has agreed to pay $115,000 (92%).  The Town Engineering Department would be responsible for contract administration.

 

Enactment of the attached budget amendment would increase the Capital Improvements Program budget for FY 2003-04 by $115,000 to cover the additional cost of the project that would be covered by the State.  Once the work is completed, the State would reimburse the Town for the $115,000 as its agreed-upon share of the contract. 

 

Traffic Impact Studies:

In 2001, the Council directed that traffic impact analyses that are required as part of development applications be prepared by consultants working for the Town rather than for the developer.  Developers are charged a fee to cover the costs of the required analyses.  The fee they are charged covers the expenditures to the consultants for the actual traffic impact studies.

 

Enactment of the attached ordinance would increase fee revenues and the Engineering Department budget for FY 2003-04 by $40,000 to reflect estimated revenues and costs, respectively, for traffic impact studies to be completed by the Town’s traffic consultants for development applications. 

 

 

MANAGER’S RECOMMENDATION

 

That the Council enact the attached ordinance that would increase the Capital Improvements Program budget by $115,000 and increase the Engineering Department budget for FY 2003-04 by $40,000.

 

AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2003 (2004-03-22/O-4)

BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2003” as duly adopted on June 9, 2003, be and the same is hereby amended as follows:

 

 

This the 22^nd day of March, 2004.