AGENDA #4k

 

MEMORANDUM

 

TO:               Mayor and Town Council

 

FROM:         W. Calvin Horton, Town Manager

              

SUBJECT:    Budget Ordinance Amendment: Expanded Scope of Work for Town Parking Lots 2 and 5 Conceptual Master Plans

 

DATE:          May 24, 2004

 

 

The attached budget ordinance amendment would allocate funds needed to pay for an expanded scope of work for developing conceptual master plans for Town Parking Lots 2 and 5, as recommended by the Council Committee on Lots 2 and 5. A portion of the additional work has been completed for tonight’s public forum on the draft conceptual master plans.

 

DISCUSSION

 

With the Council’s authorization, the Town in November 2003 contracted with John Stainback of Stainback Public/Private Real Estate to work with the Council and staff on a process to potentially develop the Town-owned Parking Lots 2 and 5. HKS, Inc., working as a subcontractor for Mr. Stainback, has been drafting conceptual master plans for the two sites based on the Council’s building program approved on April 14, 2004.

 

The budget for the project includes $32,000 in fees, plus travel and other expenses, for HKS to develop master plan concepts for developing Lots 2 and 5.

 

On May 12, 2004, the Council Committee reviewed 10 preliminary concepts developed by HKS and recommended revisions related to issues such as scale, provision of parking, configuration of open space, transit transfer center concepts, and other issues.

 

The revised concepts are the subject of a public forum at tonight’s meeting.

 

One of the Committee’s recommendations was that HKS also develop concepts showing how housing units could be built atop the Wallace parking deck on East Rosemary Street and on the adjacent vacant Town-owned parcel at East Rosemary and Henderson Streets. The Old Post Office building also was to be taken into consideration.

 

HKS has agreed to do the additional design work requested on the Wallace parking deck and the adjacent area for $8,000, plus up to $1,000 in additional materials costs (please see Attachment 1).

 

The attached budget ordinance amendment would allocate the remaining $6,288 available in the Council’s contingency budget. There are sufficient contingency funds in the Planning Department’s budget for the Stainback contract to cover the remaining $1,712 needed. We estimate that there are sufficient funds budgeted for travel and other expenses in the Stainback account to cover the cost of materials for the additional work.

 

RECOMMENDATION

 

That the Council adopt the attached budget ordinance amendment in the amount of $6,288.

 

ATTACHMENT

 

  1. May 17, 2004 Letter from Bobby Booth, Principal, of HKS to John Stainback, Managing Partner of Stainback Public/Private Real Estate (p. 4).

AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2003 (2004-5-24/O-6)

 

 

BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2003” as duly adopted on June 9, 2003 and the same is hereby amended as follows:

 

 This the 24th day of May, 2004.