AGENDA #4j

 

MEMORANDUM

 

TO:                  Mayor and Town Council

 

FROM:            W. Calvin Horton, Town Manager

 

SUBJECT:       Project Ordinance for a Federal Fiscal Year 2004 Transportation Engineering and Design Grant

 

DATE:             June 14, 2004

 

 

The attached project ordinance would establish a budget for a grant awarded to the Town for the engineering and design of the transportation operations and maintenance facility to be located at the new Town Operations Center.

 

BACKGROUND

 

On June 30, 2003, the State announced the allocation of funds for FY 2003 bus and bus facility needs for urban and regional transit systems.  The Town has since worked with the local Metropolitan Planning Organization to include the project in the local Metropolitan Transportation Improvement Program (MTIP).  The State Transportation Improvement Program (STIP) amendment was approved by the North Carolina Board of Transportation on October 9, 2003.  The Town applied for the grant on February 20, 2004, and the grant was received and executed on May 11, 2004.

 

DISCUSSION

 

The Town was allocated $1,318,289 in federal and $164,786 in State funds from the State-wide earmark.  The 10 percent local matching share ($164,786) is available in the Transportation Department’s capital reserve fund.

 

RECOMMENDATION

 

That the Council enact the attached project ordinance.

 


AN ORDINANCE TO ESTABLISH A GRANT PROJECT BUDGET FOR A TRANSIT DESIGN AND ENGINEERING GRANT (2004-06-14/O-4)

 

BE IT ORDAINED by the Town of Chapel Hill that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project budget is hereby adopted:

 

SECTION I

 

The design and engineering funds authorized are from a FFY2003 Federal Transit Administration Section 5309 statewide earmark.

 

SECTION II

 

The Manager of the Town of Chapel Hill is hereby directed to proceed with the implementation of the project within the terms of the grant agreements executed with the Federal Transit Administration and the North Carolina Department of Transportation within the funds appropriated herein.

 

SECTION III

 

The following revenue is anticipated to be available to the Town to complete activities as outlined in the project application.

 

Design and Engineering

 

            Federal Transit Administration                           $1,318,289

N.C. Department of Transportation (NCDOT)      164,786

            Town of Chapel Hill (local match)                                      164,786

 

                                                                        TOTAL            $1,647,861

 

SECTION IV

 

The following amounts are appropriated for the design and engineering project:

 

            Design and Engineering                         $1,647,861

 

SECTION V

 

The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Report.  He shall also keep the Council informed of any unusual occurrences.


SECTION VI

 

Copies of this project ordinance shall be entered into the Minutes of the Council and copies shall be filed within 5 days of adoption with the Manager, Finance Director and Town Clerk.

 

This the 14th day of June, 2004.