AGENDA #4o

MEMORANDUM

TO:                  Mayor and Town Council

FROM:            W. Calvin Horton, Town Manager

SUBJECT:       Establishment of a Library Building Committee

DATE: June 30, 2004

The attached resolution would initiate the process of establishing a Library Building Committee.  

BACKGROUND AND DISCUSSION

On November 4, 2003, the voters approved issuance of $16.23 million in bonds for library improvements.     

On April 14, 2004, the Council adopted a bond sale schedule that anticipates four phases, beginning with a $4 million bond sale in 2004.  This first phase includes expenditures of bonds for library facilities to cover start-up and design costs through 2006.

This evening we recommend that the Council begin the library project by authorizing the Manager to initiate the process of creating a Library Building Committee to:

• organize a process for selection of an architect to the Council, and
• work with the architect through the design process. 

We recommend that the Committee include representatives as follows:

• one or more Council members
• two or more members of the Library Board of Trustees
• one member of the Parks and Recreation Commission
• one member of the Friends of the Chapel Hill Public Library
• one member of the Chapel Hill Public Library Foundation
• one member of the Chapel Hill Public Arts Commission
• two or more residents from the Pritchard Park neighborhood
• two or more at-large members

A more detailed statement of the charge would be presented prior to nominations by the Council.     

RECOMMENDATION

That the Council adopt the attached resolution.

A RESOLUTION AUTHORIZING THE MANAGER TO INITIATE THE PROCESS OF ESTABLISHING A LIBRARY BUILDING COMMITTEE (2004-06-30/R-10) 

WHEREAS, voters approved by referendum on November 4, 2003, the issuance of $16.23 million of library bonds;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council establishes a Library Committee to:

1.         Organize a process for selection of an architect.

2.         Work with the architect through the design process.

BE IT FURTHER RESOLVED that the Council authorizes the Manager to work with the following boards and commissions to nominate representatives to the Committee which shall include:

1.         One or more Council members.

2.         Two or more members of the Library Board of Trustees.

3.         One member of the Parks and Recreation Commission.

4.         One member of the Friends of the Chapel Hill Public Library.

5.         One member of the Chapel Hill Public Library Foundation.

6.         One member of the Chapel Hill Public Arts Commission.

7.         Two or more residents from the Pritchard Park neighborhood.

8.         Two or more at-large members.

This the 30^th day of June, 2004.