AGENDA #4d(2)
MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Selection of Artist for Percent for Art Town Operations Center Project
DATE: September 7, 2004
The following resolution would authorize the Town Manager to enter into a contract with Larry Kirkland for the creation of artwork in conjunction with the creation of public artworks at the new Town Operations Center.
BACKGROUND
On March 4, 2002, the Town Council established the Percent for Art Program, which provides for spending 1% of the budget of selected capital projects on public art. The resolution adopted on that date includes an outline of the process to select artists and art.
The Public Arts Commission has followed the adopted Council procedures and completed an artist selection process. The Commission recommends that the Town Council approve Larry Kirkland as the artist for the new Town Operations Center.
DISCUSSION
We believe that it is important that the Artist join the design team as soon as possible to ensure collaboration with the architect and Town staff in designing artworks for Chapel Hill Transit and the Public Works Department. The new Town Operations Center is scheduled for completion in December 2006.
RECOMMENDATIONS
Public Arts Commission’s Recommendation: The Commission recommends that Larry Kirkland be awarded the Percent for Art commission for the Town Operations Center project.
Manager’s Recommendation: That the Council adopt the following resolution that would
ATTACHMENT
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A CONTRACT WITH LARRY KIRKLAND FOR PUBLIC ART AT THE TOWN OPERATIONS CENTER (2004-09-07/R-4)
WHEREAS, the Council of the Town of Chapel Hill adopted a Percent for Art Program on March 4, 2002; and
WHEREAS, the Town Council has adopted a capital improvements program budget that includes the Town Operations Center project; and
WHEREAS, the Public Arts Commission has conducted an artist selection process consistent with the guidelines included in the resolution of March 4, 2002, and recommends that the Town Council authorize a contract between the Town and Larry Kirkland;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Town Manager is authorized to enter into a contract with Larry Kirkland for a public art project at the Town Operations Center.
BE IT FURTHER RESOLVED that 1% of the final adopted budget for the Town Operations Center project shall be allocated for this public art project.
This the 7th day of September, 2004.
A RESOLUTION DEFINING A PERCENT FOR PUBLIC ART PROGRAM AND THE GENERAL POLICIES OF THE PROGRAM (2002-03-04/R-8)
WHEREAS, the Comprehensive Plan of the Town of Chapel Hill includes public art as part of the section on Community Character; and
WHEREAS, the Town Council has included a Percent for Public Art Program in the short-term implementation measures adopted on July 5, 2000; and
WHEREAS, the Public Arts Commission and its subgroups have been working with the Town staff to develop policies and procedures for a Percent for Public Art Program;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby establishes a Percent for Public Art Program:
to help define the community’s identity and sense of place,
to promote social interaction and discourse,
to bring the arts into everyday life and
to memorialize the past while expressing shared values for the future.
BE IT FURTHER RESOLVED that the program shall be guided by the following policies:
1. Program Objective: To provide art accessible to the public and to the users of Town buildings and parks, for the improvement of the quality of life in Chapel Hill, and more specifically to:
help define the community’s identity and sense of place,
promote social interaction and discourse,
bring the arts into everyday life, and
memorialize the past while expressing shared values for the future.
2. Annual Public Art Plan: The Town Council shall meet at least annually to consider a Public Art Plan recommended by the Public Arts Commission. The recommended Public Art Plan shall include:
a. Those capital projects which should include 1% of their project budgets for public art
b. The distinction between those capital projects which should include public art on-site and which should contribute 1% of their budget to a pool of funds reserved for public art commission, acquisition, maintenance and conservation
c. General location(s) for the art not recommended for the site of a capital project.
d. The Town Council shall decide on which capital budgets shall include 1% for art and the general site(s) of the art, and shall appropriate funds. This set of decisions shall be known as the Public Art Plan for the given year.
3. Budget: 1% of the annual Capital Improvements Program shall be considered by the Council for reservation for public art. However, the base from which the 1% is calculated shall exclude grant funds for which the Town provides a local match, bond funds which do not allow such a use, and any other funds whose source would prevent their use for public art.
a. The project budget shall include all costs funded by the Town for designing, building and equipping the facility, including site work but excluding the acquisition of land.
b. The public art budget shall include all costs of artist selection; artist fee; fabrication; installation, including special plumbing, wiring or lighting; publicity; celebration; and any other cost related to the public art project.
4. Location:
Location of artwork shall generally be on the site of the capital project unless specified otherwise in the adopted Public Art Plan. Specific location within the specified site shall be considered by the Public Arts Commission as part of the selection of the artwork and review of its design development.
5. Selection of Artists and Art:
a. The Public Arts Commission shall establish a process with written guidelines, available to the public, for the selection of artists and the review of the art proposed for acquisition. The process shall be open to the public and shall encourage participation by as wide a variety of citizens as possible.
b. The Public Arts Commission shall appoint a committee to be chaired by a Commission member and to include at least one representative each of the Public Art Commission, Town Council, the designer of the capital project (if relevant), the host department, the public at large; and two art professionals.
6. Execution of Artist’s Commission:
a. The artist’s contract shall define a process for his/her design development.
b. The artist’s contract shall define the review points during the design development
c. The artist shall be involved with the design development of the capital project if relevant and if the artist is chosen in time.
d. The process shall include a means of involving the public, including a public forum to consider the design concept.
e. It is possible that, after the Public Art Commission or its committee, Town staff and the public review the artist’s design concept, the artist will be asked to modify the design concept before being authorized to begin fabrication.
7. Acceptance of Art: The Town Manager shall accept the artwork before the final payment is made to the artist.
8. Accounting: Funds appropriated for public art shall be placed in a project budget or multi-year account(s) specified for this purpose. Grants, gifts and other revenue the Town may receive for the selection, establishment, maintenance and deaccessioning of public art shall also be placed in this multi-year fund.
This the 4th day of March, 2002.