AGENDA #4e
MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Resolution Authorizing the Disposition of Surplus Property
DATE: September 27, 2004
The attached resolution would authorize the sale of Town surplus property.
A public auction for the sale of surplus property is planned for Saturday, October 16, 2004, at 10:00 a.m., at the Municipal Operations Facility on Airport Road. Items declared surplus will be sold by public auction, sealed bid, negotiation, or transfer to another governmental unit.
The Public Works Department, Housing Department, Parks and Recreation Department, Fire Department, Inspections Department, Engineering Department, Planning Department, Police Department, Information Technology Department, Finance Department, Library, Parking Department and Transportation Department have identified three hundred ninety seven (397) items of property that are no longer needed, are beyond practical repair, or no longer useful to the Town. These items include vehicles and equipment, office furniture and equipment, computers, electronics and accessories, and miscellaneous office items.
North Carolina General Statute 160A, Article 12, allows the Town to dispose of surplus property by public auction, sealed bid, negotiation or transfer to another governmental unit. Any items worth less than $30,000 not yet sold by one of these methods may be sold by private negotiation and sale with an interested firm or individual.
RECOMMENDATION
We recommend that the Council adopt the attached resolution declaring all property items in the following list as surplus, as they are beyond practical repair or no longer useful to the Town.
SURPLUS PROPERTY
VEHICLES & EQUIPMENT:
|
YEAR |
MAKE & MODEL |
VIN # |
|
|
|
|
|
1998 |
Ford Crown Vic |
7368 |
|
2000 |
Ford Crown Vic |
4291 |
|
2000 |
Ford Crown Vic |
4294 |
|
2000 |
Ford Crown Vic |
4298 |
|
2000 |
Ford Crown Vic |
4297 |
|
2000 |
Ford Crown Vic |
4293 |
|
1995 |
Ford Thunderbird |
1429 |
|
2000 |
Ford Crown Vic |
4295 |
|
2000 |
Ford Crown Vic |
4296 |
|
2000 |
Ford Crown Vic |
4299 |
|
1997 |
Chevy Blazer |
6785 |
|
1995 |
International 4900 |
6174 |
|
1998 |
International 4900 |
7761 |
|
1998 |
Peterbilt |
0942 |
|
1998 |
Peterbilt |
0861 |
|
1993 |
Crane |
443 |
|
1988 |
Ford F800 |
8505 |
|
1997 |
Ford F350 |
2083 |
|
1999 |
Neal HT250T |
6094 |
|
1994 |
Lee-Boy 400T |
400T-385 |
|
1996 |
Dodge Ram 2500 |
1939 |
|
1996 |
Ford F250 |
4380 |
|
1997 |
Ford F250 |
4166 |
|
1998 |
Ford Crown Vic |
6754 |
|
1994 |
Ford Explorer |
6818 |
|
1997 |
Chevy Blazer |
7306 |
|
1997 |
Ford F250 |
2225 |
|
1998 |
Excel Shortcut |
1500 |
|
1995 |
Burke |
9000 |
|
1998 |
Scag SWA-20CVE |
0041 |
|
1997 |
Jacobs Turfcat |
1930 |
|
2000 |
Ford Taurus |
8570 |
|
2000 |
Ford Taurus |
8568 |
|
1992 |
Ford |
506 |
OFFICE EQUIPMENT:
|
QTY |
MAKE & MODEL |
DESCRIPTION |
|
|
|
|
|
1 |
HP Scan jet 4300C |
Scanner |
|
25 |
Dell Computer |
Desktop Tower XPS266 |
|
4 |
Dell Computer |
Desktop Tower XPS233 |
|
1 |
Packard Bell |
Desktop Computer 850 |
|
2 |
Unknown Brand |
Desktop Computer |
|
14 |
Dell Trinitron |
17" Computer Monitors |
|
QTY |
MAKE & MODEL |
DESCRIPTION |
|
|
|
|
|
1 |
Dell P780 |
17" Computer Monitors |
|
1 |
Dell E551 |
15" Computer Monitors |
|
1 |
HP Desk jet 672C |
Printer |
|
1 |
HP Laser jet 4L |
Printer |
|
3 |
Backup UPS 400 |
uninterruptible power supplies |
|
1 |
Backup UPS 280 |
uninterruptible power supplies |
|
15 |
Computer Speakers |
w/power supply |
|
24 |
Keyboards |
computer keyboards |
|
1 |
Fujitsu Life book |
Laptop computer with case |
|
13 |
Computer Memory |
computer memory modules |
|
1 set |
RCA speakers |
Computer speakers |
|
2 |
Gateways |
3200 Computer |
|
1 |
Dell monitor |
Ultra scan P991 |
|
8 |
Dell monitor |
Ultra scan P780 |
|
1 |
Anion monitor |
CL-1566 |
|
2 |
Dell monitor |
Ultra scan 1000HS |
|
4 |
HP printer |
Laser jet 6L |
|
1 |
Labtec speakers |
7" speakers |
|
1 |
Battery backup |
Triplite OmiPro 675 |
|
6 |
Dell keyboards |
5 grey; 1 black |
|
4 |
Mouse |
|
|
4 |
Computer Monitor |
Dell, Pentium |
|
4 |
Dell Modems |
Modems |
|
1 |
Epsom Printer |
Printer |
|
25 |
Dell Optiplex GX1 |
desktop computer |
|
3 |
Computers |
miscellaneous computers |
|
4 |
Intrex Computers |
265 MHz Pentium II |
|
3 |
Intrex Computers |
400 MHz Pentium 3 |
|
1 |
Sharp EL-2197 |
Adding Machine |
|
8 |
Computers |
Dell Express |
|
1 |
Konica 2028 |
Copier |
OFFICE FURNITURE:
|
QTY |
MAKE & MODEL |
DESCRIPTION |
|
|
|
|
|
1 |
Unknown |
small drafting table |
|
1 |
Unknown |
desk with hutch |
|
1 |
Unknown |
red computer chair |
|
2 |
Unknown |
3-drawer legal file cabinet |
|
1 |
Unknown |
2-drawer letter file cabinet -green |
|
1 |
Unknown |
letter file cabinet rolling cart |
|
1 |
HON |
brown fabric office chair on wheels |
|
1 |
Unknown |
black wood small desk w/drawer |
|
1 |
Unknown |
gray office chair, broken |
|
1 |
Unknown |
blue office chair |
|
1 |
Unknown |
blue stool |
|
3 |
desk trays |
black plastic |
|
1 |
index card box |
tan plastic |
|
QTY |
MAKE & MODEL |
DESCRIPTION |
|
|
|
|
|
1 |
paper holder |
tan plastic |
|
5 |
GRC |
register ribbons E282-NTP |
|
3 |
wall pockets |
grey plastic |
|
1 |
desk hutch |
wood veneer finish |
|
3 |
desks |
wooden |
|
1 |
typewriter table |
metal with 2 folding sections |
|
1 |
computer hutch |
wood veneer finish |
|
1 |
lamp |
white |
|
3 |
Computer Table |
|
|
1 |
Bar Stool |
Black paddled seat with wooden legs |
|
9 |
Chair |
Color/Brown straight leg chair |
|
1 |
Chair |
Color/Gray straight leg chair |
|
1 |
Bar Stool |
Tan paddled seat short swivel stool |
|
2 |
Chair |
Color/Brown folding chair |
|
4 |
Tables |
White Rectangle Tables |
|
1 |
Credenza |
Wooden |
|
1 |
Printer Stand |
Wood w/ shelf |
MISCELLANEOUS:
|
QTY |
MAKE & MODEL |
DESCRIPTION |
|
|
|
|
|
50 |
Model 76 Housings |
used meter housings |
|
2 boxes |
Duncan - various |
mechanical meter parts |
|
3 pallets |
Misc. Parts |
Obsolete parts |
|
1 box |
Duncan |
mechanical meters |
|
1 case |
1-Ply, 3" |
receipt paper |
|
1 |
Unknown |
tire stop |
|
1 |
Black & Decker |
electric screw driver w/case |
|
1 |
Fellowes |
paper shredder |
|
1 |
Ping pong table |
|
|
1 |
basketball goal |
|
|
6 sets |
soccer goals |
standard size |
|
1 |
AT&T 90585 |
Deluxe Shoulder Rest |
|
1 |
Skill Model 2130 |
3.6 Volt Cordless Drill (No charger) |
|
1 |
Motorola |
Battery Charger NTN5538 |
|
2 |
Motorola Radius |
Two-way Radio P200 |
|
2 |
Unknown |
Cash Drawers |
|
1 |
Makita |
Cordless Drill (No Charger) |
|
1 |
Nextel |
Base Unit |
|
2 |
Sony |
Cell Phones |
|
1 |
Unknown |
Extended Lamp |
|
1 |
Compaq |
Back up battery |
|
1 |
APC-PRO |
Back up battery |
|
1 |
APC-SMART |
Back up battery |
|
1 |
Metro Data Vac |
Computer vacuum |
|
1 |
Flip N File |
Floppy Disk Organizer |
|
4 |
Nokia |
Cell phones |
|
QTY |
MAKE & MODEL |
DESCRIPTION |
|
1 |
Unknown |
Overhead projector |
|
1 |
Motorola |
microphone |
|
2 |
Unknown |
Microwave oven |
|
1 box |
Unknown |
Misc. older cell phones |
|
1 box |
Unknown |
Misc. portable radio batteries |
|
2 |
Unican |
Unican door lock assembly |
|
1 |
Karo |
door lock assembly |
|
1 |
Suggestion Box |
w/slot for comments |
|
5 |
Fire Extinguisher |
Kidde |
|
15 |
Light Bulbs |
100 Watt Phillips/inside frosted |
|
5 |
Boxes of Binders |
Printout Binders / Wilson Jones |
|
2 |
Magazine Holders |
Cardboard |
|
2 |
Ribbon Cartridge |
3000 Series |
A RESOLUTION DECLARING 397 ITEMS OF PERSONAL PROPERTY TO BE SURPLUS AND AUTHORIZING AND DIRECTING THE DISPOSAL OF SAID PROPERTY IN ACCORDANCE WITH STATUTORY REQUIREMENTS (2004-09-27/ R-7)
WHEREAS, Article 12 of N. C. General Statutes and Section 4-16 of the Charter of the Town of Chapel Hill authorizes the Town to dispose of surplus property; and
WHEREAS, the Town desires to dispose of certain items of personal property at Auction scheduled for Saturday, October 16, 2004, at 10:00 a.m.;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the following items of personal property are hereby declared surplus:
Thirty-four vehicles and equipment including: (2) 1998 Crown Vic, (8) 2000 Crown Vic, (1) 1995 Ford Thunderbird, (2) 1997 Chevrolet Blazer, (1) 1995 International Trash Packer, (1) 1998 International Trash Packer, (2) 1998 Peterbilt Trash Packers, (1) 1993 Crane Trash Packer,, (1) 1998 Ford F800, (1) 1997 Ford F350, (1) 1999 Tar Kettle, (1) 1994 Lee-Boy Street Roller, (1) 1992 Ford Utility Truck, (1) 1996 Dodge Ram, (1) 1996 Ford F250, (1) 1997 Ford F250, (1) 1994 Ford Explorer, (2) 2000 Ford Taurus Wagon, (1) 1997 Ford F250, (1) 1998 Excel Riding Mower, (1) 1995 Burke Trailer, (1)1998 Scag Riding Mower, (1) 1997 Jacobs Turfcat Riding Mower.
There are three hundred sixty-three (363) miscellaneous items including: Office Furniture and Equipment, Copier, Cell Phones, Computers and Accessories, and miscellaneous supplies.
That the Purchasing Coordinator of the Town of Chapel Hill shall be and is hereby authorized to dispose of this surplus personal property in accordance with statutory requirements.
That prior to public auction the Purchasing Coordinator is authorized to dispose of any of the personal property by sale, lease, exchange, sealed bid, or transfer to other government units in conformity with N. C. General Statute 160A-274.
That the terms of the sale shall be to the highest bidder for cash or other form of cash equivalents acceptable to the Purchasing Coordinator. All sales shall be designated final on the day of the auction.
That all items shall be sold on an “as is” and “where is” basis and the Town makes no guarantee or assumes no responsibility for any of the items.
That it shall be condition of sale that all items purchased shall be picked up and removed from the premises of the Municipal Operations Facility by 3:00 p.m. on the day of the auction. Successful bidders shall bear sole risk for loss of any items remaining on said premises past the designated time.
This the 27th day of September, 2004.