AGENDA #4c

MEMORANDUM

 

TO:                  Mayor and Town Council

 

FROM:            W. Calvin Horton, Town Manager

 

SUBJECT:      Year-End Budget Amendment for 2004-05

 

DATE:                        June 27, 2005

 

 

The attached year-end budget amendments reflect changes in conditions, correction of errors and technical accounting and budget adjustments or transfers for the General Fund that do not affect the overall current revenue and expenditure estimates for the funds as presented in the Manager's Recommended Budget for 2004-05.  Below is a brief description of this item and other technical adjustments by fund.

 

General Fund

 

In the General Fund, the attached amendment would:

 

·         Increase grant revenues and appropriations by $4,614 to reflect the actual amount of the federal transportation planning grant received through the Metropolitan Planning Organization.  We approximated the grant at $40,660 in our budget.  The actual grant was for $45,274 with a local match of $11,319.  We already have sufficient budget for the match from the original budget. 

 

·         Increase the Town Attorney’s budgetary appropriation by $1,400 to cover the unbudgeted portion of the Attorney’s salary increase as authorized by the Town Council.  The additional cost would be funded from additional revenue estimated for the current year. 

 

·         Increase revenues for traffic studies and appropriations for traffic studies by $17,810.  Traffic impact analyses are required as a part of development applications and are required to be prepared by a consultant rather than the developer.  The fees the Town charges the developers cover the actual cost of the traffic impact studies.

 

·         Increase revenues from other governments and appropriations by $17,990 for a reimbursement we received from Carrboro for a portion of the aerial photography contract.

 

·         Increase appropriations to the Fire Department by $35,000 for extraordinary repairs needed on the tower truck and other fire equipment.  The additional cost would be funded from additional property tax revenue estimated for the current year.  In addition, increase revenues and appropriations to the Fire Department by $6,454 to cover the costs of building and equipping the training building that were reimbursed by Durham Technical Community College.

 

·         Increase the transfer to the Multi-Year Capital Project Fund by $4,441 for funds originally expected from a State grant for traffic calming.  After completing the project we learned that $4,441 of the project costs would not be reimbursed by the State.  The additional cost would be funded from additional property tax revenue estimated for the current year. 

 

Capital Improvements Fund and Multi-Year Capital Projects Fund

 

·         Increase appropriations by $130,000 for roof repairs to the Old Post Office.  The appropriation was approved by the Council for the original 2004-05 budget and was omitted in error.  Fund balance in the Capital Improvements Fund provides the offsetting revenue.

 

·         The same Percent for Art funds were budgeted twice, once on September 27, 2004 and again on January 24, 2005.  This correction removes the duplicate entry for Percent for Arts funding of $1,710.

 

Housing Operations

 

• Reduce federal subsidy by $33,003 and reduce appropriations by the same amount to reflect the final approved federal subsidy to public housing for 2004-05.

 

1996 Public Safety Bond Fund

 

• Increase appropriations by $18,841 to cover additional costs of Fire Department renovations covered by additional interest income in the 1996 Public Safety Bond Fund.

 

Transportation Capital Reserve Fund

 

• Reflect the transfer in totaling $590,000 from the Transportation Operations Fund for the Town Operations Center approved by the Council on March 7, 2005. 

 

Vehicle Replacement Fund

 

• Increase appropriations for the Vehicle Replacement Fund by $35,990 for purchases that had been made as of June 30, 2004 for which reappropriation was not made at the beginning of fiscal year 2004-05.

 

Transitional Housing Fund

 

• Reduce appropriations for operating costs and rental income of $6,926 in transitional housing.  A portion of the revenue from the HOME program was required to be returned to Orange County because the funds had not been expended to match the HOME grant revenues within the required grant period.

 

Off-Street Parking Fund

 

• Increase appropriations by $47,023 for the costs related to providing pay stations at Lot 3, shelters for the pay stations at Parking Lots 3 and 5, and additional signage at Lots 3 and 5.  These appropriations are covered by appropriated fund balance in the Off-Street Parking Fund.

 

Library Gift Fund

 

• Increase appropriations by $7,070 for the costs related the purchase of the “Once Upon A Time” sculpture.  As authorized by Council on May 23, 2005, the sculpture cost $13,500.  The Council adopted an ordinance for the funds donated for the Statue, but needed to include $7,070 from Library Gift Fund fund balance.  In addition, the Library Foundation donated $12,000 for the purchase of additional shelving and children’s books for the One Book One Community project.  The attached amendment provides for the use of those donated funds.

 

RECOMMENDATION

That the Council enact the attached year-end budget amendments for 2004-05.

AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2004” (2005-06-27/O-1a)

 

BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2004” as duly adopted on June 14, 2004 and the same is hereby amended as follows:

 

 

This is the 27^th day of June, 2005.

 

AN ORDINANCE TO AMEND THE CAPITAL PROJECTS ORDINANCE FOR VARIOUS CAPITAL PROJECTS (2005-06-27/O-1b)

 

BE IT ORDAINED by the Council of the Town of Chapel Hill that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the capital projects ordinance for various capital projects funded from a variety of sources is hereby amended as follows:

SECTION I

The capital projects as authorized by the Town Council includes various capital projects funded from grants, the Capital Improvements Program funds, and other miscellaneous sources of revenue for a variety of projects extending beyond one fiscal year.

SECTION II

The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these projects within terms of funds appropriated here.

SECTION III

Revenues anticipated to be available to the Town to complete the project are hereby amended as follows:

 

                                                                        Current Budget          Revised Budget

 

         Transfer from General Fund                                    $   170,344                  $   174,785

         Transfer from Capital Improvement Fund                    469,469                       467,759

         NC Department of Transportation Grant                     287,500                       283,059

         Others Revenue Sources                                            6,117,261                    6,117,261

 

         Total                                                                         $7,044,574                  $7,042,864

 

SECTION IV

 

Amounts appropriated for capital projects are hereby amended as follows:

 

                                                                        Current Budget         Revised Budget

 

         Percent for Art                                                         $       7,630                  $       5,920

         All Other Projects                                                      7,036,944                    7,036,944

 

         Total                                                                         $7,044,574                  $7,042,864

 

SECTION V

 

The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the Council informed of any unusual occurrences.

 

SECTION VI

 

Copies of this projects ordinance shall be entered into the Minutes of the Council and copies shall be filed within 5 days of adoption with the Manager, Finance Director and Clerk.

 

This the 27^th day of June, 2005.

.

AN ORDINANCE TO AMEND THE PROJECT ORDINANCE FOR THE 1996 PUBLIC SAFETY BONDS (2005-06-27/O-1c)

 

BE IT ORDAINED by the Council of the Town of Chapel Hill that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the capital projects ordinance for 1996 Public Safety Bonds is hereby amended as follows:

SECTION I

The 1996 Public Safety Bonds as authorized by the Town Council includes projects for capital improvements and equipment for fire and police use.

SECTION II

The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these projects within terms of funds appropriated here.

SECTION III

Revenues anticipated to be available to the Town to complete the project are hereby amended as follows:

 

                                                                        Current Budget          Revised Budget

 

         Interest                                                                     $   120,000                  $   138,841

         Other Revenue Sources                                             2,158,000                    2,158,000

 

         Total                                                                         $2,278,000                  $2,296,841

 

SECTION IV

 

Amounts appropriated for capital projects are hereby amended as follows:

 

                                                                        Current Budget         Revised Budget

 

         Fire Projects                                                            $ 1,578,000               $   1,596,841

         Police Projects                                                               700,000                       700,000

 

         Total                                                                         $2,278,000                  $2,296,841

 

SECTION V

 

The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the Council informed of any unusual occurrences.

 

SECTION VI

 

Copies of this projects ordinance shall be entered into the Minutes of the Council and copies shall be filed within 5 days of adoption with the Manager, Finance Director and Clerk.

 

This the 27^th day of June, 2005.

AN ORDINANCE TO AMEND THE TRANSITIONAL HOUISNG PROGRAM PROJECT ORDINANCE (2005-06-27/O-1d)

 

BE IT ORDAINED by the Council of the Town of Chapel Hill that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the capital project ordinance for transitional housing is hereby amended as follows:

SECTION I

The project as authorized by the Town Council is the Transitional Housing Program for Public Housing families as approved by the council on April 23, 2001. 

SECTION II

The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these projects within terms of funds appropriated here.

SECTION III

The following revenue is available to complete the project:

                                                                               Current Budget                Revised Budget

HOME Program                                                          $  285,117                        $   285,117

County Housing Bond                                                      75,000                               75,000

Program Rental Income                                                    17,968                               11,042

Transfer from Housing Loan Trust Fund                          17,500                               17,500

 

Total                                                                            $  395,585                        $   388,659

SECTION IV

The following amounts are appropriated for the project:

                                                                               Current Budget                Revised Budget

 

Home Acquisition                                                       $  377,617                        $  377,617

Program Participants Escrow Set Aside                             3,910                               3,910

Operations                                                                         14,058                              7,132

 

 Total                                                                           $  395,585                       $  388,659

 

 

SECTION V

 

The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the Council informed of any unusual occurrences.

 

SECTION VI

 

Copies of this projects ordinance shall be entered into the Minutes of the Council and copies shall be filed within 5 days of adoption with the Manager, Finance Director and Clerk.

 

This the 27^th day of June, 2005.