MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Authorization to Submit the 2004-05 Public Housing Assessment System (PHAS) Management Operations Certification
DATE: June 27, 2005
The attached resolution would authorize the Manager to submit the 2004-05 Public Housing Assessment System (PHAS) Management Operation Certification to the U.S. Department of Housing and Urban Development (HUD) as required by federal regulations.
BACKGROUND
The Public Housing Assessment System (PHAS) Management Operations Certification must be submitted to the U.S. Department of Housing and Development annually by August 31st.
The PHAS Certification establishes procedures whereby HUD evaluates the management of public housing agencies. Using standard performance criteria for all agencies, HUD determines areas of good management and areas needing improvement. The information included on the PHAS Certification is based on a self-evaluation of a public housing agency’s overall performance in the following areas:
· Vacant Unit Turnaround Time
· Capital Fund
· Work Orders
· Annual Inspection of Dwelling Units and Systems
· Security
· Economic Self-Sufficiency
On September 7, 2004, we provided the Council with information included on the 2003-04 PHAS Certification. HUD’s review of the information was completed in November 2004.
Based on HUD’s review of our 2003-04 PHAS Certification the Chapel Hill public housing program was designated as having high performance in all areas.
DISCUSSION
The 2004-05 PHAS Certification is due to the U.S. Department of Housing and Urban Development by August 31, 2005.
The Council has traditionally considered the submittal of the PHAS Certification during the first meeting in August, which provided sufficient time to meet the August 31st deadline. Because the next regular business meeting of the Council is not until September 12, 2005, we recommend that the Manager be authorized to submit the report to HUD by August 31, 2005, and to the Council at its September 12, 2005 meeting.
RECOMMENDATION
That the Council adopt the attached resolution authorizing the Manager to submit the 2004-05 Public Housing Assessment System (PHAS) Management Operation Certification as required by the U.S. Department of Housing and Urban Development.
A RESOLUTION AUTHORIZING SUBMITTAL OF THE 2004-05 PUBLIC HOUSING ASSESSMENT SYSTEM (PHAS) MANAGEMENT OPERATIONS CERTIFICATION (2005-06-27/R-5)
BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby authorizes the Town Manager to submit the Public Housing Assessment System (PHAS) Management Operations Certification as required by the U.S. Department of Housing and Urban Development.
This the 27th day of June, 2005.