ATTACHMENT 1

2005 COUNCIL GOALS

AND IMPLEMENTATION PLAN

Ref#	Status	Priority Level and Project Name	Page
HIGHEST Priority
1	Continued	Development of Parking Lots 2 and 5	3
2	New	Martin Luther King Recommendations Implementation	5
3	Continued	Additional Neighborhood Conservation Districts	6
4	Continued	Community Goals/Process for Horace Williams Property (Carolina North)	8
5	Revised	Transit Master Plan	9
6	Continued	Clean Water Actions	10
7	Revised	1. Affordable Housing Goals re: a. Enact Affordable Housing Funding Source b. Develop an Affordable Housing Incentive Program c. Fund Affordable Housing Development d. Pursue Inclusionary Zoning	14
8	Continued	Small Area Planning Process for Greene Rogers Road Residential Area and Greene Tract	15
9	New	Advisory Board Recruitment for Diversity	16
10	Continued	Monitor/Evaluate Land Use Management Ordinance, Phase 2	16
11	Continued	Evaluate the Feasibility of a Downtown Transit Transfer Center	18
12	New	Ten-Year Plan to End Homelessness	20
13	Continued	Tree Ordinance	21
14	New	Solid Waste Management Plan	21
15	New	Establish Park/Ride in 15-501 North Corridor	22
16	Continued	Transfer of Development Rights	23
17	Continued	Elections Financing	23
18	Revised	Communications with Chatham County	24
19	New	Comprehensive Parking Strategy	25
20	New	Advisory Board Review of Comprehensive Plan	25
SECOND Priority
21	Continued	Parking Study/New Regulations	27
22	Continued	Downtown Small Area Plan Implementation	28
23	Continued	Street Vendors	29
24	Continued	Rosemary Stre et Redevelopment	29
25	Continued	Bicycle/Pedestrian Goal to Develop Operating Performance Measures	30
26	Continued	Implement Parks and Recreation Master Plan	32
27	Continued	Public Arts Master Plan	33
28	Continued	Neighborhood Advocate Functions	34
29	Continued	Energy Bonds/Efficiency	35
30	Continued	Transportation Demand Management Plan	36
31	Continued	Town Advisory Board Meeting Procedures	37
32	New	Impact Fees	38
THIRD Priority
33	Continued	Entranceway Corridors	39
34	New	Development Review: Developer Contribution to Operating Costs of Bus System	39
35	Continued	General Adequate Public Facilities Ordinance	40
36	Continued	Prepare Non-Residential Development Strategies and Guidelines	40
37	Continued	Use Patterns	41
38	Continued	Inventory of Post World War II Architecture	42
39	Continued	Health Issues Related to Stormwater Retention/Detention	43
40	Continued	Potential Mitigation of Traffic Congestion in U.S. 15-501 Corridor	44
41	Continued	Town Fleet Efficiency	45

COUNCIL GOALS AND IMPLEMENTATION PLAN

HIGHEST Priority

Continued          1. Development of Parking Lots 2 and 5

Description: Continue implementation of project to develop Town-owned downtown Parking Lots 2 and 5 with the Council Committee and economic development consultant, per Council contract authorization of October 27, 2003.  To date, the Council has authorized funding for a market study and for the development of master plans for the sites.

Products to Be Produced and Timetable

· Market Study

o Begin Project:  Fourth Quarter, 2003

o Public Forum: To be scheduled in March, 2004

o Target Completion Date:  Second Quarter, 2004

· Master Plan – if authorized by Council

o Begin Project:  Second Quarter, 2004

o Target Completion Date:  Second Quarter, 2004

May 12, 2003 Status: On February 24, 2003, the Council adopted Principles and Priorities for developing the lots, and authorized the preparation of a Request for Proposals for economic development consulting services to advise the Council and the Manager in developing a proposal.  The Council authorized the Manager to issue a Request for Qualifications, followed by a Request for Proposals, on April 28, 2003.  The Request for Qualifications was mailed on Friday, May 2, 2003; proposals are due by May 30, 2003.

August 25, 2003 Status:  Twelve proposals in response to the Request for Qualifications were received.  The Council Committee on Parking Lots 2 and 5 reviewed the proposals and selected four firms on June 23, 2003 to invite to submit a full Request for Proposals.  The Request for Proposals was mailed on Monday, June 30, 2003.  On July 30, 2003, the Town received four proposals in response.  The Council Committee on Parking Lots 2 and 5 interviewed the four firms on August 13 and 14, 2003.  On August 18, the Council Committee met and voted to continue conversations with one of the firms and have the Manager bring back a revised proposal to the Committee for consideration.

November 10, 2003 Status:  On October 8, the Council held a work session on downtown issues, including a proposal to hire an economic development consultant for the development of Parking Lots 2 and 5.  On October 27, the Council authorized a contract with Stainback Public/Private Real Estate.  Planning is underway for a work session with the economic development consultant and public partners on November 20, from 7 p.m. to 9 p.m. at the Courthouse/Post Office Facility on Franklin Street.  The Council Committee on Parking Lot 2 and 5 will also meet on November 21 to review a proposed Market Demand Study.

January 15, 2004 Status:  A work session with economic development consultant John Stainbeck was held on November 20, 2003.  The Council Committee on Parking Lots 2 and 5 met with the consultant on November 21, 2003, to review a proposed Market Demand Study. On November 24, 2003, the Council added $20,000 to the project budget for additional market study components. On December 16, 2003, the Council Committee met with Economic Research Associates to review the components of the market study.  Currently, Economic Research Associates is conducting the study.

February 23, 2004 Status:  Market study currently underway.  The Council Committee is tentatively scheduled to meet on March 1 to receive and review the draft Market Study.

May 10, 2004 Status:  The Council Committee met on March 1 and March 22, 2004 to review drafts of the market study.  The Market study is now complete. The Council held a public forum on the study on March 22, 2004.  On April 14, 2004, the Council authorized a preliminary building program based on the market study, and authorized initiation of the next project phase of developing design concepts for the properties.

September 7, 2004 Status:  The Council Committee met on May 10, 12, and 24 to review conceptual plans prepared by the consultant, and held a public forum on May 24.  The Committee met on June 14, and the full Council authorized proceeding with the next stage of conducting a financial analysis at that time.  The Council Committee met on August 25 to review preliminary draft financial analyses of the consultant, and provided advice on potential development timing scenarios.  The Committee decided to defer the Council forum scheduled for September 13 to September 27.

November 8, 2004 Status:  The Council held a Public Forum on September 27 and October 27, 2004 on the draft financial analysis.  The Council solicited input from the Downtown Economic Development Corporation, the Downtown Commission, the Chamber of Commerce, and the University of North Carolina.  The Council Committee met on September 13, September 27, October 11, and October 27 to review revisions of the draft financial analyses. On November 8, the Council will consider proceeding with developing a two-step Request for Qualifications and Request for Proposal process.

February 28, 2005 Status:  On November 8, 2004, the Council authorized drafting a Request for Qualifications document. On December 6, the Council authorized proceeding with issuing a Request for Qualifications to potential developers. The Request for Qualifications was issued December 15, 2004, with a submittal date of January 31, 2005.  On January 11, the Council held a pre-proposal conference in Town Hall for prospective developers.  On January 31, the Town received six proposals in response to the Request for Qualifications.  The Council Committee reviewed the proposals at its February 23, 2005 meeting and recommended that five developers be asked to submit proposals.

May 9, 2005 Status:  On February 28, 2005, the Council invited five firms to submit proposals for consideration.  On March 7, the Council authorized a Request for Proposals document for distribution to the five firms, and authorized the Town’s consultant, John Stainback, to complete the Request for Proposals process.  Two proposals were received on May 2, 2005.  A public presentation is scheduled for May 23.

September 12, 2005 Status: The Council held public interviews with two potential developers on May 23, 2005.  On June 15, 2005, the Council authorized negotiations with Ram Development Company and appointed Council members Sally Greene, Cam Hill and Bill Strom to the Town negotiating team.  On June 27, 2005, the Council authorized an Exclusive Right to Negotiate Agreement with Ram Development Company.  The Council held design sessions with Ram Development Company on June 20 and June 29, 2005.  The Town negotiating team met on August 1, 2005; negotiations with Ram Development Company began August 2, 2005.  Additional negotiating sessions were held on August 18 and August 31, 2005.

November 21, 2005 Status: The Town Council held a work session on design issues with Ram Development Company on September 19, 2005.  The Town negotiating team met on September 19 and October 11, 2005.  The Town Council held a work session on downtown negotiations on October 12, 2005.  On October 24, 2005, the Council authorized the Manager to execute a Memorandum of Understanding with Ram Development Company.  On October 26, 2005 the Town negotiating team met with Marvin Malecha, Dean of the College of Design at North Carolina State University concerning the its design expectations for the project.  That same day, Dean Malecha began his peer review process with the Ram Development Company.

New                    2.   Martin Luther King Recommendations Implementation

Description: On January 10, 2005, the Council received a report recommending a process for the Council’s consideration to implement the recommendations of the Special Committee to Rename Airport Road.  Actions included: authorize the staff to effect the name change of Airport Road to Martin Luther King, Jr. Boulevard and assist those affected by the name change to the extent allowed by law and within the Town’s available resources; begin efforts through appointment of a committee to organize a celebration of the road name change; form a citizens’ committee to consider the additional recommendations of the Special Committee to honor the legacy of Martin Luther King, Jr.; and begin a process to change the name of the existing Martin Luther King, Jr. Street.

Product to be Produced and Timetable

· Name change of Airport Road to Martin Luther King, Jr. Boulevard

o Target Completion Date:  May 8, 2005

· Establish a citizens’ committee to plan appropriate observances and ceremonies to create the new Martin Luther King, Jr. Boulevard

o Initiate Committee by First Quarter, 2005

· Establish a second committee to consider the additional proposals of the Special Committee

o Initiate Committee by First Quarter, 2005

February 28, 2005 Status:  New Goal.  All work is on schedule.

May 9, 2005 Status:  The dedication of the new Martin Luther King Jr. Boulevard is scheduled to take place on May 8, 2005.  New street signs were to be erected the week prior to this event. A citizens’ committee planned a community celebration to feature presentations at Town Hall, a people’s procession, and continuing festivities at Hargraves Center. Members are being sought for a Continuing Concerns Committee to consider the additional proposals of the Special Committee.

September 12, 2005 Status: Hundreds of residents turned out on May 8, 2005, for the dedication of the newly named Martin Luther King Jr. Boulevard. Thirteen overhead signs measuring 18 inches by 8 feet were erected at eight signalized intersections. Smaller signs measuring 9 by 48 inches were installed at 19 non-signalized intersections. The cost of the signs and installation was $15,600. All signs were erected by May 6, 2005.

The celebration was held on the 45^th anniversary of Dr. King’s visit to Chapel Hill. The festivities began at Town Hall with featured speakers and gospel choirs, and continued with a procession to Hargraves Center, where participants enjoyed a community barbecue and entertainment by Liquid Pleasure.

Early in 2005, the Town notified more than 800 residents and business owners that Airport Road would change to Martin Luther King Jr. Boulevard. A public information meeting was held on March 22, 2005, for those affected by the address change. Because address numbers and zip codes would not change, automatic updating of records was conducted by the U.S. Postal Service, all utility companies, the Department of Motor Vehicles, Orange County and the Town of Chapel Hill.

Another change affected by the new street name was the required renaming of the existing Martin Luther King Jr. Street in the Colony Woods West neighborhood. On April 5, 2005, residents selected "Jackie Robinson Street" as their top choice.

Additional members are being sought for the Continuing Concerns Committee, and a special public information campaign is underway to attract more citizen interest.

November 21, 2005 Status: A final step in this process will be the appointment of a citizens committee to consider the additional recommendations of the Special Committee to honor the legacy of Martin Luther King, Jr. The Council will consider two applicants for appointment to the Continuing Concerns Committee on November 21, 2005.  Public advertisements seeking applicants to this committee have been placed in The Chapel Hill News, Cable Channel 18 and the Town’s web site. One applicant, Joe Herzenberg, has been appointed thus far to this committee.

New                    3.   Additional Neighborhood Conservation Districts

Description: Consider a process for developing additional neighborhood conservation districts in the Greenwood, Pine Knolls, Coker Hills, and Morgan Creek neighborhoods.

Product to be Produced and Timetable

· Interim Report to Council on Greenwood Neighborhood scheduled for February 28, 2005

· Submit report on proposed process to Council by April 2005

· Other steps to be determined by the Council

February 28, 2005 Status:  Council called a public hearing to consider rezoning the Greenwood neighborhood on February 28, 2005.

May 9, 2005 Status: The Council received a report on a potential process for considering neighborhood conservation districts on April 25, 2005.  The Council decided to take additional public comment on May 9, 2005. At the April 25th meeting, the Council adopted a resolution initiating a process for the Pine Knolls neighborhood. The staff will also prepare cost estimates of feasible options for the Council’s June 15, 2005 meeting.  Information on each neighborhood’s requests follows:

Greenwood Neighborhood:  On February 14, 2005, the Planning Board petitioned the Council to consider making the Greenwood neighborhood a Neighborhood Conservation District.  On April 18, the Council held a public hearing to consider rezoning the neighborhood to Residential-Low Density 1, and on April 25, 2005, the Council adopted the new zoning.

Pine Knolls Neighborhood:   On February 28, 2005, Ms. Delores Bailey, on behalf of the Pine Knolls neighborhood, presented a petition requesting Council consideration of a Neighborhood Conservation District for the Pine Knolls neighborhood.   On April 5, 2005, the Planning Board also petitioned the Council in support of the Pine Knolls request. The Council initiated the process at the April 25^th meeting.

Coker Hills Neighborhood:  On March 7, the Coker Hills neighborhood petitioned the Council to consider establishing a Neighborhood Conservation District for the neighborhood.   On March 29, 2005, the neighborhood submitted its formal petition with signatures from property owners to the Town Clerk.

Morgan Creek Neighborhood:  On April 25, a representative of the neighborhood indicated it is preparing to submit a request to the Town Council for a Neighborhood Conservation District.

September 12, 2005 Status:  On June 15, 2005 the Council authorized entering into a Performance Agreement with Clarion Associates to prepare and complete the four Neighborhood Conservation District’s by April 2006, at a cost not to exceed $50,000.  On July 20, 2005 we entered into a Performance Agreement with Clarion for this project.  The Neighborhood Conservation District process is underway.  The consultant is in the process of setting up community meetings in each of the four neighborhoods.

November 21, 2005 Status: Kickoff meetings have been held with all four neighborhoods. The consultant, Clarion Associates, is in the process of compiling information from community meetings and individual interviews with residents. The second meetings with each neighborhood are scheduled to take place in November or early December. The focus of the second meetings will be to discuss potential regulatory responses to the neighborhood challenges that have been identified. Clarion expects to complete its work by April 2006.

Continued          4.   Community Goals/Process for Horace Williams Property (Carolina North)

Description: Continue community dialogue on the future of the Horace Williams property and discussions on process for receiving and considering additional information about the University of North Carolina’s plans for Carolina North.

Product to be Produced and Timetable

· Public forum scheduled for March 1

· Council adoption of Horace Williams Goals and Principles

· Other steps to be determined by Council

February 23, 2004 Status:  New Goal. Council to hold public forum on Horace Williams Goals and Principles Report from the Horace Williams Citizens Committee on March 1, 2004.

May 10, 2004 Status:  The Council held a public forum on March 1, 2004.   The Council accepted the report on March 22, 2004 and authorized its transmittal to the University of North Carolina and to the Board of Trustees.  On April 14, 2004, the Council adopted a resolution that the Council and staff be “extremely cautious” in spending time on the project until the issue of the airport relocation is resolved.  A Council information session with the University was conducted on May 5, 2004.

September 7, 2004 Status:  On May 24, 2004, the Council asked the Horace Williams Citizens Committee to compare the Town’s report with the May 5, 2004 University presentation, and report back to the Council.  The Committee worked on this comparison over the summer, and is scheduled to make its report on October 11, 2004.

November 8, 2004 Status:  The Horace Williams Citizens Committee presented a report to Council on October 11, 2004, comparing the University’s May 5, 2004, presentation to the Town’s Goals and Principles report accepted by the Council on March 22, 2004.

February 28, 2005 Status: The Council received a follow-up report on December 6 on a process to consider rezoning the property, options for addressing the fiscal equity recommendations, and potential land conservation techniques.  On January 10, 2005, the Council reviewed the report and instituted a process to consider rezoning portions of the Horace Williams property from Office/Institutional-3 and Residential-2 to Office/Institutional-2.

May 9, 2005 Status:  On March 21, 2005, the Council held a public hearing on the rezoning proposal.  On April 25, 2005, the Council rezoned the Office/Institutional-3 portion of the property to Office-Institutional-2.  The Council also adopted a resolution concerning its willingness to work with the University at the appropriate time to develop new zoning for the future development of the Horace Williams property.  The Mayor has discussed the fiscal equity proposal with Chancellor Moeser and the initial reception to the proposal is positive. 

September 12, 2005 Status: On June 27, 2005, the Council appointed two new members to the Committee and reappointed five members. In September 2005 the Committee will hear a presentation by the Village Project on an alternative development concept for Carolina North; the Village Project presented the concept at a public meeting in the Council Chamber at Town Hall in late June 2005. A progress report to the Council is planned for September 26, 2005.

November 21, 2005 Status: A progress report was submitted November 9, 2005 and the Council adopted a resolution sending direction to the committee.

Revised               5.   Transit Master Plan

Description: Develop a Transit Master Plan for Chapel Hill Transit’s future.  Look at potential transit configurations 20 to 30 years in the future.  Include review of potential fixed guideway corridors, such as U.S. 15-501/N.C. 54.  Seek grant funds to pay for such a study.  Include developing a policy that no roads in Chapel Hill be constructed or widened to be greater than four lanes.

Products to be Produced and Timetable

· Consider funding as part of Council’s Budget deliberations, Second Quarter, 2004

· Report to Council on Potential Process

o Report by Fourth Quarter, 2004

· Secure Funding in 2004

· Study underway in Second Quarter, 2005

· Target Completion Date, Second Quarter, 2006

March 22, 2004 Status:  New Goal.

May 10, 2004 Status:  Report to Council on potential process, including funding sources, scheduled for fourth quarter 2004.

September 7, 2004 Status:  The Council included $75,000 for the study in the FY 2004-05 budget adopted on June 14, 2004.  Work is beginning on developing a report to Council by October 2004 on a potential process.  Work may include obtaining professional advice on how such a study might be conducted.

November 8, 2004 Status:  We have engaged a consultant to assist us in preparation of a request for proposals and will report to the Council later in this quarter.

February 28, 2005 Status:  We reported progress to the Council at its 2005 Planning Session on January 13, 2005.  At that time, the Council received a discussion paper prepared by consultant John Bonsall of McCormick Rankin International and decided to seek the involvement of Chapel Hill’s transit partners, Carrboro and the University of North Carolina. On January 26, the Public Transit Committee heard a proposal to jointly undertake a Long Range Transit Master Plan for the area.  The Committee endorsed the concept and agreed to plan a spring meeting of the transit partners with John Bonsall, to be held at the Friday Center.

May 9, 2005 Status:  The joint meeting of the transit partners is now scheduled for September 7, 2005 at 7:00 p.m. at the Friday Center.

September 12, 2005 Status: Final preparations have been completed for a joint meeting of the transit partners on September 7, 2005 at 7:00 p.m. at the Friday Center. Mr. John Bonsall will provide an overview of his outline for preparing a Long Range Transit Plan.

November 21, 2005 Status: The Chapel Hill Transit Committee has met to discuss the Transportation Master Plan and is working on the scope of work for the committee project.

Continued          6.   Clean Water Actions

Description: Three major short-term Comprehensive Plan actions are related to goals related to Clean Water:

· Implement a dedicated funding source for stormwater management. The Council has directed Town staff to work with a consultant and an ad hoc policy committee to develop a stormwater utility that would collect fees to offset the cost of building and maintaining stormwater management infrastructure and monitoring and improving water quality. The work that remains includes completing consultant work and considering establishing a stormwater utility, and is estimated to take eighteen to twenty-four months.

· Adopt, implement improved erosion and sedimentation requirements.

· Develop a water quality performance review process.  At the planning session, the Council also discussed possibilities for more aggressive Clean Water initiatives related to water quality.  The new Land Use Management Ordinance provisions and the creation of a stormwater utility are expected to begin improving water quality in Chapel Hill.  The Comprehensive Plan envisioned establishing a comprehensive water quality performance review process that would set target goals, monitor water quality trends, screen potential problem areas, and evaluate the effectiveness of alternative best management practices for development.

Products to Be Produced and Timetable

· Council review of mission, goals and policy priorities for a stormwater management utility

o Review by Second Quarter, 2004

· Council adoption of stormwater utility

o Target Completion Date: Second Quarter, 2004

· Council Report on Improved Erosion and Sedimentation Requirements

o Address in Land Use Management Ordinance evaluation, Fourth Quarter, 2004

· Council Report on a Water Quality/Clean Water Performance Review Process

o Work to begin in 2004

May 12, 2003 Status:  The Committee has been established, and an initial meeting was held in April. The Committee, consultant, and Town staff established a work plan and schedule that calls for completion of the utility development work by the end of calendar year 2003, for possible implementation in the first quarter of 2004.

The new Land Use Management Ordinance recently adopted by the Council includes a variety of means and measures intended to reduce and control land disturbing activities that often result in soil erosion and sedimentation problems.  To supplement the Ordinance, Town staff is working on an updated Design Manual that will include standards and construction detail intended to improve the control and management of soil erosion and sedimentation resulting from development activities.  Town staff is continuing work with the State Division of Water Quality to perform stream assessments intended to locate erosion and sedimentation problems occurring in local streams and drainageways, and to identify appropriate mitigation measures.

August 25, 2003 Status: The Council-appointed stormwater utility committee was established in the first quarter 2003, and began meeting thereafter on a monthly basis.  A mission statement has been adopted and goals/objectives have been identified and prioritized by the Committee.  The consultant has completed interviews with staff from all Town departments to determine the extent of existing resources and services being provided by the Town in support of stormwater management activities.  The Committee, consultant, and Town staff is presently on schedule for implementation in the second quarter of 2004.

We are continuing to sample water quality in our local streams on a regular basis in order to establish baseline water quality data and to identify potential sources of pollution.  In conjunction with the requirements of the National Pollutant Discharge Elimination System, we will be establishing comprehensive water quality protection measures starting in 2004.  The water quality program area will include means and measures for performance review.

November 10, 2003 Status:  The stormwater utility committee is considering policy recommendations and reviewing potential program elements with regard to level and extent of services to be provided by the Town.  The consultant is analyzing impervious surface areas Town-wide as part of the rate study.  A status report on progress to date will be presented to the Council at its November 24 regular meeting.  We believe that the Council would be in a position to initiate utility operations by the end of the second quarter of 2004.

January 15, 2004 Status:  At its November 24 regular meeting, the Council received a status report on the development of a Town Stormwater Utility intended to provide a consistent source of revenue for improved management of stormwater runoff quality and quantity. Town staff from several departments are continuing work with the consultant and the stormwater utility advisory committee to develop policy recommendations and to identify program elements including level and extent of services to be provided by the Town if a utility is established.

The Council has scheduled a workshop on January 26 to discuss development and implementation of the stormwater utility.

February 23, 2004 Status:  The Council held a public forum on a proposed Stormwater Utility on February 16, 2004, and adopted a schedule to consider the potential establishment of a stormwater management utility to serve Chapel Hill.  The schedule calls for Council consideration in June 2004. The Design Manual has been produced and is in use.

May 10, 2004 Status:  The Council continued to review and receive comments regarding the proposed stormwater management utility at meetings and budget discussions on March 24, April 26, and April 28, 2004.  The Manager proposed a recommended program that would be supported by a fee of $45 per year per equivalent rate unit.  The Council requested a reduced program and the Manager submitted an option that would be based on a budget of $1.7 million and an Equivalent Rate Unit of $39 per year.  The Council is scheduled to consider action on establishing a stormwater management utility at its June 14, 2004 business meeting.

September 7, 2004 Status:  The Council enacted an ordinance establishing a local stormwater management utility effective July 1, 2004.  The first year will involve program development and master planning activities, including appointment of an advisory board.  The first year operating budget is approximately $1.7 million.

Other program activities will include opening discussions with the University about the possibility of its participation in the utility.

Work on improvements in local soil erosion and sedimentation control regulations and development of a water quality performance review process is expected to begin in the First Quarter, 2005.

November 8, 2004 Status: A Request for Proposals to Develop a Stormwater Management Master Plan is in draft form for review by the Stormwater Management Utility Advisory Board that is expected to be appointed and convened by the Town Council in the Fourth Quarter 2004.

We plan to open discussions with the University in the First Quarter 2005, regarding its participation in the Stormwater Utility.

Work on improvements in local soil erosion and sedimentation control regulations and development of a water quality performance review process is expected to begin in the First Quarter 2005, with guidance from the Stormwater Advisory Board.

February 28, 2005 Status:  Due to delay in seating the Stormwater Management Utility Advisory Board, the draft Request for Proposals to develop a stormwater management master plan is still being reviewed by the Board.  We anticipate that the RFP will be ready to send out in March or April and that selection of a consultant will be completed before the end of May this year.

Engineering staff are working with the Manager to compile information in preparation for requesting that the University agree to enter into discussions with the Town regarding University participation in the Town’s Stormwater Management Utility.  The Manager expects to make initial contact with University officials in March.

Work on improvements in local soil erosion and sedimentation control regulations, and development of a water quality performance review process, is expected to begin in the Second Quarter 2005, with guidance from the Stormwater Management Utility Advisory Board.

May 9, 2005 Status:  Engineering staff and the Stormwater Management Advisory Board continued working on the Request for Qualifications (RFQ) document to solicit interest from consultants for preparation of a multi-year Stormwater Management Program Master Plan.  Subject to Board approval at its April meeting, we expect to send the RFQ out in May and receive responses in June.  Following review of proposals by staff and the Board, we will present our contract recommendation for the Council’s consideration in September.

Engineering staff soon will initiate discussions with the University about its potential participation in the utility and we will report to the Council in the fall.

We will continue working with neighboring jurisdictions and the Board on improvements in soil erosion and sedimentation control regulations, pollution management strategies, and water quality performance standards.

September 12, 2005:  Qualification Statements from potential Stormwater Management Program Master Plan consultants were received and reviewed by staff and representatives from the Stormwater Management Advisory Board.  Of the eight firms that submitted statements, five were interviewed in late July.  Our recommendation for consultant selection is included on the September 12, 2005 Town Council agenda.

The Town has received its National Pollutant Discharge Elimination System permit and the University has received a draft permit. We will communicate with the University about participation in the Town’s utility this month and report further later in the fall.

We will continue working with neighboring jurisdictions and our Advisory Board on improvements in soil erosion and sedimentation control regulations, pollution management strategies, and water quality performance standards.

November 21, 2005 Status: The stormwater master plan consultant selection committee chose Jewel Engineering Consultants from Greensboro, NC for contract negotiations to develop a Chapel Hill Stormwater Management Program Master Plan. The Stormwater Management Advisory Board concurred with the selection, and we expect to complete contract negotiations for year-one activities by the end of calendar year 2005.

Town staff began implementing compliance activities outlined in the Town’s federally mandated National Pollutant Discharge Elimination System permit. Included in that work are: Preparation of an illicit discharge ordinance. Evaluation and modification of the Town’s water quality testing program. Further development of drainage infrastructure mapping, steam regime inspections and evaluations, and identification and implementation of mitigation projects.

We have requested that University staff agree to meet with Town staff to discuss the University’s participation in the Stormwater Management Utility Program administered by the Town. We expect those discussions to start in early 2006.

We will continue working with neighboring jurisdictions and the Stormwater Management Advisory Board on improvements in soil erosion and sedimentation control regulations pollution management strategies, and water quality performance standards.

Revised               7.   Comprehensive Plan Affordable Housing Goals re:

a. Enact Affordable Housing Funding Source

b. Develop an Affordable Housing Incentive Program

c. Fund Affordable Housing Development

d. Pursue Inclusionary Zoning

Description: Review in a work session the Comprehensive Plan’s goals for affordable housing, including funding, incentives, and whether to pursue inclusionary zoning. Consider experience of Davidson, N.C.

Product to be Produced and Timetable

· Council work session set for April 27, 2005

· Additional steps to be determined by the Council

February 28, 2005 Status:  Revised Goal.

May 9, 2005 Status:  On April 27, 2005, the Council held a work session on the Comprehensive Plan Housing Strategies.  The Council decided to initiate a process to consider drafting an inclusionary zoning ordinance, and established a Council Committee to draft a proposal.  The Council also decided to appoint a citizen’s committee to review the draft.

September 12, 2005 Status:  On June 27, 2005 we reported to the Council with a proposed work plan for affordable housing initiatives.  The Council adopted resolutions to: (1) establish a process and schedule for developing an inclusionary zoning ordinance; and (2) call a public hearing for September 26, 2005 to consider amending the Town’s Comprehensive Plan to include additional language for the payment-in-lieu option.  On tonight’s agenda, there is an item asking that the Council adopt a charge for an Inclusionary Zoning Task Force. 

November 21, 2005 Status: On September 21, 2005, the Council adopted a charge for an Inclusionary Zoning Task Force. To date, the Council has appointed 15 members to the Committee. We expect the Committee to hold its first meeting before the end of this year. On October 10, 2005, the Council adopted a resolution to amend the Comprehensive Plan better define the payment-in-lieu option. The Comprehensive Plan now states that payment-in-lieu fees are calculated as follows: “where the amount of the payment shall be calculated by multiplying the number of affordable housing units to be provided as calculated in option 1 (without dropping fractions) by an estimate of funding that would be needed to make a homeownership opportunity in the proposed development available to individuals and families with annual income at or below 80 percent of the area median income”.

Continued          8.   Small Area Planning Process for the Rogers Road Residential Area and Greene Tract

Description: The Council has discussed conducting an additional small area plan per the Council’s action on the Greene Tract Work Group recommendations in November 2002.  In the jointly adopted resolution among Orange County, Chapel Hill, and Carrboro, Chapel Hill agreed to conduct a small area plan for the residential area west of the Greene Tract (Rogers Road, Purefoy Road area), including the affordable housing site on the Greene Tract.  The plan will include a more detailed look at the impacts of providing public services in the area, especially the extension of sewer, and the impacts on the area of developing an affordable housing site.

Products to Be Produced and Timetable

· Report to Council on Potential Process

o Work to begin in 2005

May 12, 2003 Status: Work to begin in 2004.

August 25, 2003 Status:  Work to begin in 2004.

November 10, 2003 Status:  Work to begin in 2004.

January 15, 2004 Status:  Work to begin in 2004.

February 23, 2004 Status:  Work to begin in 2005.

May 10, 2004 Status:  Work to begin in 2005.

September 7, 2004 Status: Work to begin in 2005.

November 8, 2004 Status:  Work to begin in 2005.

February 28, 2005 Status:  We plan to submit a report to Council on a potential process for proceeding by the end of the Second Quarter of 2005.

May 9, 2005 Status:  Because of changes in staffing and anticipated workload, we recommend considering initiation of this work in 2006.

September 12, 2005 Status: On June 27, 2005, we reported that due to current staff shortages and expected work load, we recommended that the development of a Rogers Road Small Area Plan begin in June 2006 following completion of four Neighborhood Conservation Districts, because of staff shortages and expected workload.

November 21, 2005 Status: At a Work Session on October 12, 2005, the Council directed the staff to begin preliminary work on the Rogers Road Small Area Plan, and begin the full process upon completion of four Neighborhood Conservation District’s in June 2006.

New                    9. Advisory Board Recruitment for Diversity

Description: At its January 13, 2005 retreat, the Council discussed ways to increase diversity on Town advisory boards, including increasing recruitment efforts by using e-mail ListServs, contacting non-profit organizations and placing ads in newsletters of nonprofit organizations.

Product to be Produced and Timetable

· Plan for improved recruitment methods

o Initiate additional efforts in the First Quarter, 2005 and produce report by Second Quarter, 2005.

February 28, 2005 Status:  New Goal.

May 9, 2005 Status:  Board and Commission vacancy advertisements have been sent to all agenda face sheet email recipients. Additionally, advertisements have been placed on the Town’s website and cable channel, and in both the Herald Sun and the Chapel Hill News. We will prepare print materials for distribution at Town buildings and will request public service announcements by WCHL.

September 12, 2005 Status: Board and Commission vacancy advertisements have been sent to all agenda face sheet email recipients. Additionally advertisements have been placed in the TownWeek section of The Chapel Hill News. Print materials for distribution at Town buildings will also be distributed.

November 21, 2005 Status:  No change in status.

Continued          10. Monitor/Evaluate Land Use Management Ordinance, Phase 2

Description: We will continue to monitor and evaluate the Land Use Management Ordinance and offer advice on further action. 

Products to Be Produced and Timetable

· Implement Second Phase of Revisions

o Specific projects to be scheduled for Public Hearing:

¨ Clarify the relationship between building code and Land Use Management Ordinance definitions of floor area

¨ Clarify land disturbance triggers for soil and erosion control requirements; coordinate with similar requirements in other documents

¨ Adjust parking requirements

¨ Reconsider the time frames specified for action in the OI-4 zoning district

¨ Clarify formula for payment in lieu of affordable housing

¨ Reconsider using the “2-year frequency, 24-hour storm event”  as the basis upon which calculations are made regarding how much stormwater (volume) needs to be retained on-site

¨ Consider how to handle porous pavement as impervious surface

¨ Clarify distinctions between water treatment requirements for runoff from public streets vs. private lots

¨ Reconsider requiring stormwater management facilities on individual single-family lots

¨ Increase flexibility in “alternate buffer” provisions

o Target Completion Date:  Second Quarter, 2005

February 23, 2004 Status:  New Goal.  The Council is scheduled to authorize a timetable for consideration of the second phase of amendments on February 23, 2004.

May 10, 2004 Status: The Council adopted a schedule for consideration on February 23, 2004.  Most items call for a fall, 2004 public hearing.  On April 26, 2004, the Council called a public hearing on the OI-4 district proposed changes for October 18, 2004.

September 7, 2004 Status:  Please see related Agenda Item #10 tonight.  This item proposes a new schedule for considering other proposed amendments to the Land Use Management Ordinance in the spring and fall of 2005 because of Planning staff workload demands.

November 8, 2004 Status:  On September 27, the Council adopted a resolution scheduling proposed amendments for the spring and fall of 2005.

February 28, 2005 Status:  Proposed amendments scheduled for spring and fall of 2005, are shown in the following table:

ISSUE	ACTION
Clarify the relationship between building code and Land Use Management Ordinance definitions of floor area.	Defer discussions, pending further study, with recommendations to the Council in fall, 2005.
Clarify land disturbance triggers for soil and erosion control requirements; coordinate with similar requirements in other documents.	Defer discussions, pending further study, with recommendations to the Council in fall, 2005.
Adjust parking requirements (Section 5.9).	Defer discussions, pending completion of study that is currently underway (report expected to Council in November with likely public hearing in spring, 2005).
Reconsider affordable housing requirements (Section 3.8)	Defer discussions, pending further study, with recommendations to the Council by spring, 2005.
Reconsider using the “2-year frequency, 24-hour storm event” as the basis upon which calculations are made regarding how much stormwater (volume) needs to be retained on-site.  (Section 5.4.6)	Defer discussions, pending further study, with recommendations to the Council in fall, 2005.
Consider how to handle porous pavement as impervious surface (Table 3.8-1, footnote (k)).	Defer discussions, pending further study, with recommendations to the Council in fall, 2005.
Clarify distinctions between water treatment requirements for runoff from public streets vs. private lots.	Defer discussions, pending further study, with recommendations to the Council in fall, 2005.
Reconsider requiring stormwater management facilities on individual single-family lots (Section 5.9.2(a)).	Schedule further consideration in fall, 2005.
Increase flexibility in “alternate buffer” provisions (Section 5.6.8).	Defer discussions, pending further study, with recommendations to the Council in fall, 2005.
Consider reducing minimum lot size from 5 acres to 1 acre for Planned Development-Housing in residential zoning districts (Section 6.18.4)	Discuss in fall, 2005.

May 9, 2005 Status:  We believe that all of these items except the parking requirements report will have to be deferred until 2006.  The parking item will be presented to the Council on May 23, 2005.

September 12, 2005 Status: No change in status.

November 21, 2005 Status: No change in status.

Continued          11. Evaluate the Feasibility of a Downtown Transit Transfer Center

Description: An initiative in the Downtown Small Area Plan is the development of a downtown transit transfer center. The Council Committee on Lots 2 and 5 recommended studying the feasibility of a center on sites other than Parking Lot 5. The Council is discussing process options for soliciting development proposals for Lots 2 and 5.

Products to Be Produced and Timetable

· Feasibility analysis of a downtown transit transfer

o Work to begin Second Quarter, 2004

· Council Committee to evaluate

· Council consideration

May 12, 2003 Status:  Work to begin in 2004.

August 25, 2003 Status:  Work to begin in 2004.

November 10, 2003 Status:  Work to begin in 2004.

January 15, 2004 Status:  Work to begin in 2004.

February 23, 2004 Status:  The Transportation Board on January 12, 2004, petitioned the Council to include consideration of the market feasibility of a transfer center in the Market Study being conducted as part of the Parking Lot 2/5 project (see Project #9 above). The Council has referred the proposal to the Council Committee on Parking Lots 2 and 5. Consultant has been asked to provide an estimate of costs.  Council Committee on Parking Lots 2 and 5 is tentatively scheduled to meet March 1 to discuss the petition from the Transportation Board.

May 10, 2004 Status:  The Council Committee met on March 1 and 22, 2004 (see #12 status above).  The preliminary building program approved by the Council on April 14, 2004 authorizes consideration of design options for a transit transfer center in conjunction with the development of Parking Lots 2 and 5 as part of the next stage of developing conceptual master plans for the sites.

September 7, 2004 Status:  The conceptual plans approved by the Council on June 14, 2004 include a transit transfer center on Lot 2 as the preferred option.  At its meeting of August 25, 2004, the Council Committee affirmed its commitment to selecting a scenario that includes consideration of constructing a transit transfer center and proceeding with initiating a search for federal funding sources.

November 8, 2004 Status:  On November 8, the Council will consider proceeding with developing a two-step Request for Qualifications and Request for Proposal process.  The Council-approved proposed building program includes the concept of a transit transfer center on Lot 2 at the corner of Rosemary and Columbia Streets.

February 28, 2005 Status:  The potential use of Lot 2 as a transit transfer center is included in the second phase of the project scheduled for 2008.  Pursuing potential funding and examination of the concept is scheduled to begin this year.

May 9, 2005 Status:  No change in status.

September 12, 2005 Status: Funding has been identified to complete a Downtown Transfer Center Feasibility Study. It is anticipated that this study will be initiated before the end of 2005.

November 21, 2005 Status: The Downtown Center Feasibility Study is anticipated to be initiated in the First Quarter 2006.

New                    12. Ten-Year Plan to End Homelessness

Description: With Orange County, Hillsborough, and Carrboro, develop a ten-year plan to end homelessness.  Project continues implementing findings of a public forum held in November 2004 on homelessness.

Products to be Produced and Timetable

· Request that the Towns of Carrboro and Hillsborough officially appoint representatives, First Quarter 2005.

· Request that the Chambers of Commerce, the University of North Carolina, the University of North Carolina Hospital System, and Orange Congregations in Mission appoint representatives to the Planning Committee, First Quarter 2005. 

· Request that the Partnership charge the Planning Committee with developing a process for the creation of a 10-Year Plan to End Homelessness,  First Quarter 2005.

· A second roundtable discussion to be held in the evening and before June 30, 2005.

· Use feedback from both roundtable events to develop a process to end homelessness in Orange County, Third Quarter 2005.

February 28, 2005 Status:  New Goal.

May 9, 2005 Status:  An additional Forum was held in Hillsborough on Saturday, April 29, 2005.  A Budget Working Paper on a proposed project budget was submitted to Council on April 27, 2005.

September 12, 2005 Status: The Partnership in collaboration with the Orange County Human Services Advisory Commission (HSAC) is sponsoring the Orange County Human Services Forum. This year’s topic is “Welcome Home: A Bold Proposal to End Homelessness.”  The forum will be held on September 14, 2005 at United Church of Christ.  Guest speakers include Philip Mangano, Executive Director of the U.S. Interagency Council on Homelessness, Richard Moore, NC State Treasurer and Chris Fitzsimon of NC Policy Watch. 

The Partnership expects to hire a program administrator before October 1.  If approved by Council, the Partnership will also coordinate efforts for Chapel Hill’s participation in Triangle United Way’s Harvest Feast event on October 30.

November 21, 2005 Status: The Project Administrator, J-Quad Associates, of Dallas Texas, was hired in October.  The first meeting of the Steering Committee, co-chaired by Chair of the County Commissioners Moses Carey and local businessman Nathan Milian, was held on Thursday, November 10, 2005.  The Steering Committee was introduced to J-Quad and informed of the process to be used in development of the 10 Year Plan.  The Working Group was given a list of questions from the Steering Committee that will be presented at the next meeting in January.

Continued          13. Tree Ordinance

Description: Consider protection of trees on private property and banning clear cutting, through amendments to the Land Use Management Ordinance.

Products to be Produced and Timetable

· Revision to Land Use Management Ordinance

o Work to begin Third Quarter, 2004

February 23, 2004 Status:  New Goal.  Work to begin in Third Quarter, 2004.

May 10, 2004 Status:  Work to begin in Third Quarter, 2004.

September 7, 2004 Status:  Work delayed due to Planning staff workload demands.  Work to begin in Third Quarter, 2005.

November 8, 2004 Status: Work delayed due to Planning staff workload demands.  Work to begin in Third Quarter, 2005.

February 28, 2005 Status:   Work to begin in Third Quarter, 2005.

May 9, 2005 Status:  We recommend that this work be deferred until 2006 because of staffing shortages and workload challenges.

September 12, 2005 Status: No change in status.

November 21, 2005 Status: No change in status.

New                    14. Solid Waste Management Plan

Description: Seek amendment of Orange County’s Solid Waste Plan.

Products and Timetable

· Council discussion and review by Second Quarter 2005.

February 28, 2005 Status:  New Goal.

May 9, 2005 Status: On April 7, 2005, the Solid Waste Advisory Board endorsed formulation of a Solid Waste Advisory Board Work Group “created specifically to produce a new Solid Waste Management Plan…”. An invitation was extended to the Town of Chapel Hill to participate in the charge of this work group. The Council has appointed Council Member Bill Strom to serve on this committee and the Manager has appointed Public Works Director Bill Letteri. The initial meeting of this work group was held in early April, with a discussion of the charge of the group. It is understood that this group will

· reexamine and reconsider portions of the Solid Waste Management Plan related to a waste diversion goal of 61%;

· receive input from the Solid Waste Advisory Board, the towns, the public and the Board of County Commissioners – Orange County; and

· prepare a recommended revised Solid Waste Management Plan for consideration and approval by the governing bodies of the three towns and the county prior to the next three-year update submittal to the North Carolina Department of Environment and Natural Resources, due on June 30, 2006.

September 12, 2005 Status:  Broad discussion of “Pay As You Throw” options took place at most June 15 meeting of the Orange County Storm Water Advisory Board. Possible future actions/decisions are pending. The next scheduled meeting of work Board is September 14.

November 21, 2005 Status: The “Solid Waste Management Plan Work Group” has held two meetings, on October 12, 2005 and November 3, 2005.  Topics discussed included--residential curbside collection methods for recycling (single vs. dual stream); adding mixed paper and cardboard at the curb; commercial recycling collection, methods and targets; materials handling or processing facilities; “pay-as-you-throw” models and alternatives; and discussion of jurisdictional needs, objectives, issues and concerns.  The next meeting of the work group is scheduled for early February 2006.

New                    15. Establish Park/Ride in 15-501 North Corridor

Description: Find a location and establish a park/ride lot in the 15-501 North corridor. Consider use of Chapel Hill Bible Church lot.

Products and Timetable

· Evaluate potential locations

o Report to Council by Fourth Quarter 2005

· Obtain funding sources

o Investigate by First Quarter 2006

February 28, 2005 Status:  New Goal.

May 9, 2005 Status:  A Budget working paper was prepared for Council’s consideration at its April 27, 2005 work session.

September 12, 2005 Status: Congressional approval of Safe, Accountable, Flexible, Efficient, Transportation Equity Act legislation included approximately $1.25 million in federal funds for the purchase of land and design of a park and ride facility in the US 15-501 North Corridor. Town staff is clarifying the availability of the funding and identifying potential locations for evaluation.

November 21, 2005 Status: No change in status.

Continued          16. Transfer of Development Rights

Description: Initiate discussions with Orange County, Carrboro, and Hillsborough concerning a coordinated Transfer of Development Rights/Purchase of Development Rights/conservation easement strategy as a priority Rural Buffer protection action, per Strategy 5B-1 of the Comprehensive Plan.  This strategy calls for working with Orange County and Carrboro to evaluate and implement options for strengthening the Urban Services Area and Rural Buffer.

Product to be Produced and Timetable

· Initiate discussions through Joint Planning process, Fourth Quarter, 2005

March 22, 2004 Status:  New goal.

May 10, 2004 Status:  Work to begin in Fourth Quarter, 2005.

September 7, 2004 Status: Work to begin in Fourth Quarter, 2005.

November 8, 2004 Status: Work to begin in Fourth Quarter, 2005.

February 28, 2005 Status: Work to begin in Fourth Quarter, 2005.

May 9, 2005 Status:  We recommend that this work be deferred to 2006 because of staffing shortages and workload challenges.

September 12, 2005 Status: Orange County has hired a consultant to prepare a feasibility study.

November 21, 2005 Status: No change in status.

Continued          17. Elections Financing

Description:  Consider publicly financed elections to make elections more inclusionary and consider options for providing more disclosure of financing sources.

Product to be Produced and Timetable

· Form a Council Committee to investigate this issue, Second Quarter, 2004

March 22, 2004 Status:  New goal.

May 10, 2004 Status:  Council Committee has been formed and work will begin in the Second Quarter, 2004.

September 7, 2004 Status:  Council Member Hill will convene the Committee in September to begin formulating options for consideration.

November 8, 2004 Status:  Council Member Hill will convene the Committee this fall to begin formulating options for consideration.

February 28, 2005 Status:  Council Member Hill will convene the Committee to begin formulating options for consideration.

May 9, 2005 Status: As requested by the Council, a new Bill has been introduced in the Legislature that would, if wanted, authorize local election campaign financing.

September 12, 2005 Status: HB 128 (Election Changes) was introduced but was not adopted by either house.

November 21, 2005: No change in status.

Revised               18. Communications with Chatham County

Description: Work to improve communications with Chatham County, possibly by reviving the Orange-Chatham Work Group.

Products to be Produced and Timetable

· Town Manager to initiate contact with Chatham County Manager

o Contact by Second Quarter 2005

February 23, 2004 Status:  New Goal.

May 10, 2004 Status:  The Council met with the Chatham County Board of Commissioners on April 20, and discussed development issues related to the University, the Downtown, mixed use, the Urban Services Boundary, stormwater management, traffic and transit, and affordable housing.  The Manager will develop a proposal for re-establishing the Chapel Hill-Chatham Work Group and report to the Council by September, 2004.

September 7, 2004 Status: The Manager will develop a proposal for re-establishing the Chapel Hill-Chatham Work Group and report to the Council by September, 2004.

November 8, 2004 Status:  This work has been deferred because of Planning staff workload.  We will attempt to complete the next step before the end of this quarter.

February 28, 2005 Status:  Revised Goal.  Town and County Managers to discuss.

May 9, 2005 Status:  The Managers have had an initial discussion.  A specific proposal will be brought forward by the first meeting in September.

September 12, 2005 Status: We understand that the Chatham County Manager has not been able to give this matter attention because of the press of other business.

November 21, 2005 Status: No change in status.

New                    19. Comprehensive Parking Strategy

Description: Develop and implement a comprehensive parking strategy per 2000 Comprehensive Plan strategy 10E-1, including short-term parking, reducing long-term parking, structured parking, and shared parking approaches.  Especially consider impacts in downtown Chapel Hill.

Products and Timetable

· Work to be scheduled in 2006.

February 28, 2005 Status:  New Goal.

May 9, 2005 Status:  Work to be scheduled for 2006.

September 12, 2005 Status: No change in status.

November 21, 2005 Status: No change in status.

New                    20. Advisory Board Review of Comprehensive Plan

Description: In lieu of initiating a revision of the 2000 Comprehensive Plan, request that Town Advisory Boards review Comprehensive Plan and suggest areas in which it needs revision.

Products and Timetable

· Schedule Advisory Board review for Third and Fourth Quarters 2005.

· Report to Council at its annual retreat in January 2006.

February 28, 2005 Status:  New Goal.

May 9, 2005 Status:  No action to date.  Process will begin in Fall 2005.

September 12, 2005 Status: We recommend that this work be deferred until 2006 because of staffing shortages and workload challenges.

November 21, 2005 Status: No change in status.

SECOND PRIORITY

Continued          21. Parking Study/New Regulations

Description: The Council has asked the Manager to prepare a study of current parking practices and policies, and propose a set of new requirements during 2003.  The study will include local parking patterns, supply, and demand.  We will recommend a budget for such a study.

Products to Be Produced and Timetable

· Study by Consultant, New Rules Proposed

o Begin Project: Second Quarter, 2003

o Hearing Date:  Second Quarter, 2004

o Target Completion Date:  Second Quarter, 2004

May 12, 2003 Status: The Manager’s budget proposal reserves funds to pay for the parking study.  We expect to engage a consultant prior to the end of this fiscal year.

August 25, 2003 Status:  On June 23, 2003, the Council authorized the Manager to enter into a contract for $45,000 with Ray Moe of LSA Associates to undertake the parking study.  Data collection is to begin this fall.   We anticipate having the report results by December, 2003, for inclusion in a January 2004 public hearing on possible changes to the Land Use Management Ordinance.  We are behind schedule in pursuing this project, due to reallocation of staff resources required to implement the new Land Use Management Ordinance.

November 10, 2003 Status:  Work is underway, and data are being gathered and compiled on parking patterns for existing residential, office, and commercial uses at multiple sites throughout Town.  A report will be ready in December, and recommendations on adjusted parking regulations will be presented at the January 21 Public Hearing.

January 15, 2004 Status:  Progress was delayed due to workload demands on other projects.  The report now is scheduled to be completed in February 2004, with a spring public hearing.

February 23, 2004 Status:  Report to be presented to Council in March 2004.

May 10, 2004 Status:  Provided status report to Council on March 22, 2004.  Anticipated May public hearing to be delayed to September, 2004 due to workload demands on other projects.  Consultant has submitted draft report and staff will complete review during the summer.

September 7, 2004 Status:  Delayed by workload demands on Planning staff; report to the Council expected in November 2004.

November 8, 2004 Status:  Report to the Council expected in November 2004.

February 28, 2005 Status:  On November 22, 2004, the Council called a public hearing on draft report recommendations for February 21, 2005, and referred the report to advisory boards.  The Council conducted the hearing and referred comments to the Manager and Town Attorney for a follow-up report.

May 9, 2005 Status:  The follow-up report will be presented at the May 23, 2005 Council meeting.

September 12, 2005 Status: This item will return to the Town Council following Transportation Board review in fall 2005.

November 21, 2005 Status: The Transportation Board will review the item in the First Quarter 2006.

Continued          22. Downtown Small Area Plan Implementation

Description: Develop an implementation schedule and begin implementing the Downtown Small Area Plan. The Town has completed some of the initiatives in the Plan since its adoption in 2000, but in a piecemeal fashion. This document would spell out specific projects and a timetable for completing them.

Products to Be Produced and Timetable

· Report to Council proposing projects and schedule

o Work to begin in Second Quarter, 2004

o Report to Council in Fourth Quarter, 2004

May 12, 2003 Status: Work to begin in 2004.

August 25, 2003 Status:  Work to begin in 2004.

November 10, 2003 Status:  Work to begin this quarter.

January 15, 2004 Status:  Work to begin in 2004.

February 23, 2004 Status:    Work to begin in 2004.

May 10, 2004 Status:  Work to begin in Second Quarter, 2004.

September 7, 2004 Status:  Work to begin in Third Quarter, 2004.

November 8, 2004 Status:  Work has not started due to amount of Planning staff resources being devoted to the Lot 2/5 project.  Work to begin in Third Quarter, 2005.

February 24, 2005 Status:  Work has not started due to amount of Planning staff resources being devoted to the Lot 2/5 project.  Work to begin in Fourth Quarter, 2005.

May 9, 2005 Status:  Work to begin in Fourth Quarter, 2005.

September 12, 2005 Status: We recommend that this work be deferred until 2006 because of staffing shortages and workload challenges.

November 21, 2005 Status: No change in status.

Continued          23. Street Vendors

Description: Review street vending downtown, and a process to evaluate proposals for licensing vendors.  Explore opportunities with the Public Arts Commission.

Product to be Produced and Timetable

· Add to Implementation Timetable for Downtown Small Area Plan

o Work to begin in 2005

February 23, 2004 Status:  New Goal.  Work to begin in 2005.

May 10, 2004 Status:  Work to begin in 2005.

September 7, 2004 Status: Work to begin in 2005.

November 8, 2004 Status: Work to begin in 2005.

February 28, 2005 Status:  Work to begin in Fourth Quarter 2005.

May 9, 2005 Status:  Work to begin in Fourth Quarter, 2005.

September 12, 2005 Status: To be incorporated as part of the Downtown Small Area Plan implementation work described above in Item 22.

November 21, 2005 Status: No change in status.

Continued          24. Rosemary Street Redevelopment

Description: Consider strategies to reduce surface parking and make property available for redevelopment on Rosemary Street. 

Product to be Produced and Timetable

· Add to Implementation Timetable for Downtown Small Area Plan

o Work to begin in 2005

February 23, 2004 Status:  New Goal.

May 10, 2004 Status:  Work to begin in 2005.

September 7, 2004 Status: Work to begin in 2005.

November 8, 2004 Status:  Work to begin in 2005.

February 28, 2005 Status:  Work to begin in Fourth Quarter 2005.

May 9, 2005 Status:  Work to begin in Fourth Quarter, 2005.

September 12, 2005 Status: Work on this project is expected to be integrated with the Downtown Small Area Plan implementation work as described in Item 22 above.

November 21, 2005 Status: No change in status.

Continued          25. Bicycle/Pedestrian Goal to Develop Operating Performance Measures

Description: Two major short-term Comprehensive Plan actions are related to Bicycle and Pedestrian goals:

· Adopt Pedestrian/Bicycle Operating Performance Measures. Procedures would be developed for evaluating the operating performance of pedestrian and bicycle facilities. The new Mobility Report Card includes data that could be used to develop standards.

· Preparation of Bicycle/Pedestrian Improvement Action Plan. Completed in 2004.

Products to Be Produced and Timetable

· Report to Council: Bicycle/Pedestrian Operating Performance Measures

o Project Start:  Fourth Quarter, 2004

o Target Completion Date:  Second Quarter, 2005

May 12, 2003 Status:  Implementation of annual sidewalk plan approved by the Council November 25, 2002, is underway.  A Bike Forum with the Transportation Board and Bicycle and Pedestrian Advisory Board is tentatively scheduled for May 20, 2003, on the issue of the Town's policy concerning wide outside lanes versus striped bike lanes.  Work is set to begin next quarter on preparation of performance measures and an Action Plan.

August 25, 2003 Status:  The Bike Forum with the Transportation Board and the Bicycle and Pedestrian Advisory Board was held on May 20, 2003 on the issue of the Town’s policy concerning wide outside lanes versus striped bike lanes.  The Bicycle and Pedestrian Advisory Board subsequently voted on June 24, 2003 to recommend retaining the current Town policy. On June 23, 2003, the Transportation Chair petitioned the Town Council to act on the Transportation Board’s February 18, 2003 petition to modify the current Town policy. Council consideration is tentatively scheduled for September 8, 2003.

Work began this quarter on preparation of a proposed Scope of Work for a Pedestrian/Bicycle Action Plan.  The Bicycle and Pedestrian Advisory Board is scheduled to discuss the proposal on August 26, 2003.  Council consideration is tentatively scheduled for September 8, 2003.

November 10, 2003 Status:  Council Members Jim Ward and Ed Harrison have been working with the Bicycle and Pedestrian Advisory Board and the Transportation Board to achieve consensus on a new recommended bicycle facilities policy for Council consideration (please see related items on tonight’s agenda).

The Council adopted a Scope of Work and a process for developing a Pedestrian/Bicycle Action Plan on September 8, 2003.  On October 27, the Council invited other advisory boards to provide liaisons to the Bicycle and Pedestrian Advisory Board to assist in developing the Plan, in response to a petition from the Planning Board.   An open house was held on October 9, 2003 to obtain citizen ideas on needed facilities.  About 60 persons attended the open house.  The Board has scheduled additional work sessions on November 4 and December 2 to develop the plan concept.

January 15, 2004 Status:  On November 10, the Council adopted a new bicycle facilities policy.

The Bicycle and Pedestrian Advisory Board and liaisons from other interested Boards have been meeting to develop the Pedestrian/Bicycle Action Plan.  A second community open house is scheduled for January 14, 2004 in the Chapel Hill Public Library from 5:30 p.m. to 8:30 p.m. to gain citizen input on the plan concept developed to date.

February 23, 2004 Status:  The Bicycle and Pedestrian Advisory Board held the Public Forum and is continuing to develop the Action Plan.

May 10, 2004 Status:  The Bicycle and Pedestrian Advisory Board is reviewing options for improvements, and is writing a draft report to submit to the Council in June.  The schedule adopted by the Council in September 2003 calls for the Council to receive a draft report, and refer it to advisory boards for comment over the summer 2004, with a public hearing to be held in the fall.

September 7, 2004 Status:  The Bicycle and Pedestrian Advisory Board submitted a draft Plan to the Council on June 30, 2004.  At that time, the Council called a public hearing for September 20, 2004 and referred the proposal to Town advisory boards for recommendations.

November 8, 2004 Status:  Consideration of Bicycle/Pedestrian Operating Performance Measures will occur as part of the Town’s Annual Sidewalk and Bicycle Facilities Construction Plan, scheduled for a Public Forum on November 8, 2004, and for Council consideration on December 6, 2004.

February 28, 2005 Status:  The Council received the Annual Sidewalk and Bicycle Facilities Construction Plan on December 6, 2004, and adopted the proposed plan of action on January 10, 2005.  The Plan recommends pursuing grant funding for the Bicycle/Pedestrian Operating Performance Measures action item in 2005.

May 9, 2005 Status:  Implementation of annual construction plan is underway.  A Budget working paper on the status of sidewalks near schools was presented for the Council’s consideration at its April 27, 2005 work session.  A Budget working paper on the implementation of bicycle facilities was also presented at the same work session.

As reported earlier, we will seek grant funding to develop the Bicycle/Pedestrian Operating Performance Measures in 2005.

September 12, 2005 Status: The 2005 Chapel Hill-Carrboro Mobility Report Card will include an evaluation of bicycle facilities and collection of bicycle counts at various locations.

November 21, 2005 Status: No change in status.

Continued          26. Implement Parks and Recreation Master Plan

Description: A schedule for funding and implementing the 2002 Parks and Recreation Master Plan.

Products to Be Produced and Timetable

· Report to Council proposing long-term funding schedule for implementing Parks and Recreation Master Plan.

• Work to begin in 2004

May 12, 2003 Status:  Work is to be completed by the fourth quarter of FY 2003-04.

August 25, 2003 Status: Work is to be completed by the fourth quarter of FY 2003-04.

November 10, 2003 Status:  Special Use Permit process work is proceeding on the Southern Community Park and Homestead Park Aquatic Facility projects. We continue work with the Siena Hotel regarding the Pritchard Park plan. Work is to be completed by the fourth quarter of FY 2003-04.

January 15, 2004 Status:  We continue to work on the Special Use Permits for the Southern Community Park and Homestead Park Aquatic Facility projects. We are waiting for information from the Siena Hotel regarding the Pritchard Park plan.

February 23, 2004 Status:  The Parks and Recreation Commission began discussions of long-term funding at their February 18, 2004 meeting.

May 10, 2004 Status:  The Parks and Recreation Commission has developed a preliminary recommendation. The staff is working on an implantation strategy and we expect to complete a report with recommendations by the Third Quarter, 2004.

September 7, 2004 Status:  The staff continues working to finalize an implementation strategy, which will be reviewed by the Parks and Recreation Commission at its October 2004 meeting.

November 8, 2004 Status:  The Commission is scheduled to finalize its recommendations at its November meeting.

February 28, 2005 Status: The Town continues to work on a number of projects related to fulfilling goals of the Master Plan, including the Homestead  Aquatic Center, Southern Community Park, extensive extraordinary maintenance of the Community Center, and various greenway segments. Due to budgetary constraints the Parks and Recreation Commission has not prepared recommendations for funding beyond current parks bonds and the Capital Improvement Program.

May 9, 2005 Status: The Parks and Recreation Commission has reported that it will not prepare recommendations for funding beyond current park bonds and the Capital Improvement Program.

September 12, 2005 Status:  No additional work is anticipated beyond preparing recommendations for use of current park bonds and the Capital Improvement Program.

November 21, 2005 Status: No change in status.

Continued          27. Public Arts Master Plan

Description: The Public Arts Commission is preparing a Public Arts Master Plan.  Include the Public Arts Master Plan under development as a component of the Town’s Comprehensive Plan.

Products to be Produced and Timetable

· Commission to Draft Public Arts Master Plan

o Commission began work in First Quarter, 2004

o Commission to complete draft by Fourth Quarter, 2004

· Council to consider Commission draft in 2005

February 23, 2004 Status:  New Goal.  Public Forum held on February 7, 2004, to solicit comments from citizens.

May 10, 2004 Status:  The Commission continues to solicit comments from citizens.  On April 18, the Chapel Hill Public Arts Commission hosted a table at the Apple Chill Street Fair and had a newsletter insert in the Chapel Hill News.

September 7, 2004 Status:  The Public Arts Commission is now seeking additional outside funding for the Public Art Strategic Master Plan and intends to have a first draft of the Plan completed by Fourth Quarter 2005. Presentations concerning the Public Art Master Plan are currently being made to various Town boards and commissions.

November 8, 2004 Status:  Presentations concerning the Public Art Master Plan are currently being made to various Town Boards and Commissions by the Public Arts Commission.

February 28, 2005 Status:  The Public Arts Commission is actively seeking outside support for execution of the Public Arts Master Plan.  Representatives from the Public Arts Commission met with representatives from various Town Boards and Commissions on February 8, 2005 to discuss the Plan and develop goals.

May 9, 2005 Status:  This project has been delayed due to funding.  A grant application was submitted to the North Carolina Arts Council in March 2005.  Another grant application will be sent to the National Endowment for the Arts June 2005.  These funds, if approved, will be matched by the Chapel Hill Public Arts Commission.

September 12, 2005 Status: The Public Arts Commission received funding from the North Carolina Arts Council for this project and is waiting to find out about possible funding from the National Endowment for the Arts.  The selection process for a consultant has begun with the hope of hiring someone in the next several months.

November 21, 2005 Status: A selection committee comprising Town Council Representatives, a Town Staff representative, and several Public Arts Commission representatives interviewed two consultants for the Public Art Contextual Plan.  A consultant will be selected in the next several days.

Continued          28. Neighborhood Advocate Functions

Description: Consider options for providing neighborhood advocate functions within Town government, including a program neighborhood advocate education.

Products to be Produced and Timetable

· Report to the Council on options

o Provide report with options in Second Quarter, 2004

o Establish program by Fourth Quarter, 2004

February 23, 2004 Status:  New Goal.  Manager’s Intern is researching programs in other communities.

May 10, 2004 Status:  The Manager has begun the work to develop the curriculum for a Neighborhood Advocate corps Training Program.  Work is expected to be completed in the Third Quarter, 2004.

September 7, 2004 Status:  Draft document has been prepared by the Manager’s Intern, and a final document is expected to be completed in the Fourth Quarter, 2004.

November 8, 2004 Status:  The Manager has been unable to complete this project because of other work.  Completion now expected in 2005.  Interim products will be prepared to assist citizens with specific processes and matters of interest.

February 28, 2005 Status: The Manager has been unable to complete this project because of other work.  Interim products will be prepared to assist citizens with specific processes and matters of interest.

May 9, 2005 Status:  No change in status.

September 12, 2005 Status: No change in status.

November 21, 2005  No change in status.

Continued          29. Energy Bond/Efficiency

Description: Continue planning for implementation of energy bonds and achieving energy efficiency in Town buildings.

Products to be Produced and Timetable

· Referred to Council Committee on Sustainability, Energy and Environment

· Schedule Council discussion by Second Quarter, 2004

February 23, 2004 Status:  New Goal.

May 10, 2004 Status:  Council Committee on Sustainability, Energy and Environment met on March 30, 2004 and reviewed the sustainable community development grant received for energy improvements to the Fire station and to discuss the 2003 bond schedule for energy improvements.  The Committee is scheduled to meet again on May 5, 2004.

September 7, 2004 Status:  The Council Committee met on May 5 and June 21 to plan for implementation of the energy bonds approved by the voters in November, 2003 and implementation of the grant funding.

November 8, 2004 Status:  The Committee met on September 17, September 30, and October 26 to continue discussion.  On November 8, the Committee is submitting a report to the Council on a proposal for a revised energy conservation ordinance or policy.

February 28, 2005 Status:  Council referred a proposal to create a revised energy conservation ordinance to advisory boards for comment and held a public forum on February 21, 2005.  The Council Committee is also engaged in implementing the sustainable community development grant for energy improvements to Fire Station #1 and developing an Energy Bank proposal for Council consideration prior to implementing 2003 bond projects for energy improvements.

May 9, 2005 Status:  The Council will consider a revised energy ordinance this evening. 

The Committee has recommended that the Council approve designating Chapel Hill as a Carbon Reduction Project site, which involves pledging to substantially reduce carbon dioxide emissions. Follow-up report scheduled for May 23.

September 12, 2005 Status: On May 9, 2005 the Council adopted a revised Energy Conservation Ordinance establishing a Leadership in Energy and Environmental Design standard for new and expanded Town buildings.  On June 27, 2005 the Council heard a consultant’s presentation on a draft Energy Bank concept, which would “bank” savings resulting from energy improvements at Town buildings to pay for future energy projects. The follow-up report on the Carbon Reduction Project proposal, originally scheduled for May 23, is on tonight’s agenda.

November 21, 2005 Status: Primary staff oversight for this has been moved from the Planning Department to the Public Works Department.  Ongoing efforts include review of all of the Town’s utility accounts, with the aim of providing more accurate account information on each utility bill.  One Public Works staff member is working on a course of study leading to certification as a LEED accredited professional.  In the upcoming CIP budgeting process, we plan to solicit nominations for several energy bank projects to be funded in FY 2006-07.

Continued          30.  Transportation Demand Management Plan

Description: Develop revised Transportation Demand Management Program. The Manager will prepare a report to the Council, to include: a survey of programs in other communities, an evaluation of the Town’s program, and proposals for revising the Transportation Demand Management Program. The Transportation Advisory Board and the Planning Board have petitioned the Council to evaluate and revise the Town’s Transportation Demand Management Program.

Products to Be Produced and Timetable

· Report to Council evaluating system of requiring Transportation Management Plans

· Transportation Management Program

o Report to Council evaluating system, Second Quarter, 2004

o Begin work on new Transportation Demand Management Program in 2005

May 12, 2003 Status:  No action to date.

August 25, 2003 Status:  No action to date.

November 10, 2003 Status:  A report to Council evaluating the Transportation Management Plans is scheduled for the November 24, 2003 Council meeting.

January 15, 2004 Status:  Report scheduled for November was delayed due to necessary work on regional Transit Consolidation Study.  Work will be completed in the second quarter of 2004.

February 23, 2004 Status:  Report to Council scheduled for Second Quarter, 2004.

May 10, 2004 Status:  Report to Council tentatively scheduled for June 30, 2004.

September 7, 2004 Status:  Report to the Council scheduled for September 2004.

November 8, 2004 Status:  Work delayed to due staff work on regional 2030 Plan and related efforts.  Report rescheduled for Fourth Quarter, 2004.

February 28, 2005 Status: Report expected in Second Quarter, 2005.

May 9, 2005 Status:  The Council received an information report at its April 25, 2005 meeting assessing the current program.

September 12, 2005 Status: Staff is preparing to collect survey data from all Transportation Management Plan sites in the 4^th quarter of 2005. The information provided to TMP sites will also include integration of active living by design information.

November 21, 2005 Status: Survey of the Transportation Management Plan sites began in the Fourth Quarter 2005. The report is expected in the First Quarter 2006.

Continued          31. Town Advisory Board Meeting Procedures

Description: At its September 22, 2003 meeting the Council received a report on advisory boards’ processes for citizen comments and applicant interviews.  At that time, the Council referred this issue to the January 2004 Planning Session.

Follow-up Action:  The Council referred this item to a Council Committee at its Planning Session on January 15, 2004.  The Committee is to bring back recommendations to the Council (Council Members Hill and Strom agreed to serve).

February 23, 2004 Status:  New Goal.

May 10, 2004 Status:  Council Committee will begin work late in the Second Quarter, 2004, and will work with the Town Clerk to develop recommendations for the Council’s consideration.

September 7, 2004 Status:  The Council Committee is waiting for reports from all advisory boards and commissions regarding changes to the process.  No action is expected until late in the fourth quarter.

November 8, 2004 Status:  The Council Committee is expected to take action late in the fourth quarter.

February 28, 2005 Status:  No change in status.

May 9, 2005 Status:  No change in status.

September 12, 2005 Status: No change in status.

November 21, 2005 Status: No change in status.

New                    32. Impact Fees

Description:  Periodically examine whether to implement additional impact fees.  Currently, there are community impact fees for schools, water and sewer services, and stormwater.  A discussion paper on the types of impact fees in use currently, their status, and potential future uses would be prepared for Council’s consideration.

Products and Timetable

· Report to Council in 2006

February 28, 2005 Status:  New Goal.

May 9, 2005 Status:  No change in status.

September 12, 2005 Status: No change in status.

November 21, 2005 Status: No change in status.

THIRD Priority

Continued          33. Entranceway Corridors

Description: Revision of Town’s 1988 Master Plan for Entranceway Corridors.

Products to Be Produced and Timetable

· Revised Entranceway Corridors Master Plan.

o Work to begin in 2005.

May 12, 2003 Status: Work to begin in 2004.

August 25, 2003 Status: Work to begin in 2004.

November 10, 2003 Status:  Work to begin in 2004.

January 15, 2004 Status:   Work to begin in 2004.

February 23, 2004 Status:  Work on the Revised Entranceway Corridors Master Plan to begin in 2005.

May 10, 2004 Status:  Work to begin in 2005.

September 7, 2004 Status: Work to begin in 2005.

November 8, 2004 Status:  Work to begin in 2005.

February 28, 2005 Status: Work to begin in 2006.

May 9, 2005 Status:  Work to begin in 2006.

September 12, 2005 Status: We recommend that this work be deferred to 2007.

November 21, 2005 Status: No change in status.

New                    34. Development Review: Developer Contribution to Operating Costs of Bus System

Description: Explore the possibility of obtaining developer contributions to bus system operating costs through the development review process in a manner similar to road and sidewalk improvements.  Look at possibility of Lots 2 and 5 development contribute to the Transit system.

Products to be Produced and Timetable

· Prepare report for Council consideration by Fourth Quarter, 2005

February 28, 2005 Status: New Goal.

May 9, 2005 Status:  Action scheduled for Fourth Quarter, 2005.

September 12, 2005 Status: We recommend that this work be deferred to 2007.

November 21, 2005 Status: No change in status.

Continued          35. General Adequate Public Facilities Ordinance

Description: The Council deferred work on a general Adequate Public Facilities Ordinance until completion of work on a Schools Adequate Public Facilities Ordinance. The ordinance has gone into effect following adoption by Carrboro, Orange County and Chapel Hill-Carrboro School Board.  This project would develop an Adequate Public Facilities Ordinance for other types of public facilities such as roads, parks, open space, etc.

Products to Be Produced and Timetable

· Report to Council on process for developing general Adequate Public Facilities Ordinance

o Begin work in 2005

February 23, 2004 Status:  Work to begin in 2005.

May 10, 2004 Status:  Work to begin in 2005.

September 7, 2004 Status: Work to begin in 2005.

November 8, 2004 Status:  Work to begin in 2005.

February 28, 2005 Status: Work to begin in 2006.

May 9, 2005 Status:  Work to begin in 2006.

September 12, 2005 Status: We recommend that this work be deferred to 2007.

November 21, 2005 Status: No change in status.

Continued          36. Prepare Non-Residential Development Strategies and Guidelines

Description: This strategy of the Comprehensive Plan relates to the economy of Chapel Hill.  The goal in the Comprehensive Plan calls for a multi-faceted approach to attract and retain desirable forms of non-residential development.   Approach includes developing a strategy to implement and retain non-residential development, and reviewing and strengthening existing design guidelines and standards for non-residential development. The Town would develop and implement a proactive strategy to encourage and retain non-residential development, including small businesses.

Products to Be Produced and Timetable

· Report to Council on potential strategies

o Work to begin in 2006

May 12, 2003 Status:  Work to begin in 2005.

August 25, 2003 Status:  Work to begin in 2005.

November 10, 2003 Status:  Work to begin in 2005.

January 15, 2004 Status:  Work to begin in 2005.

February 23, 2004 Status:  Work to begin in 2006.

May 10, 2004 Status:  Work to begin in 2006.

September 7, 2004 Status: Work to begin in 2006.

November 8, 2004 Status:  Work to begin in 2006.

February 28, 2005 Status: Work to begin in 2006.

May 9, 2005 Status:  Work to begin in 2006.

September 12, 2005 Status: We recommend that this work be deferred to 2007.

November 21, 2005 Status: No change in status.

Continued          37. Use Patterns

Description: An initial draft of the new Land Use Management Ordinance contained a series of Use Patterns: descriptions of particular types of development that would represent desirable forms of development.  The Council determined that a placeholder be left in the new ordinance and that work be taken up one-by-one by the Planning Board and Staff. 

Products to Be Produced and Timetable

· Amendments to Land Use Management Ordinance to include Use Patterns

o Begin Project: First Quarter, 2005

o Report to Planning Board and Council on Potential Process: Second Quarter, 2005

May 12, 2003 Status: Work to begin in 2004.

August 25, 2003 Status:  Work to begin in 2004.

November 10, 2003 Status:  Work to begin in 2004.

January 15, 2004 Status:  Work to begin this quarter.

February 23, 2004 Status: Work to begin in First Quarter, 2005.

May 10, 2004 Status:  Work to begin in First Quarter, 2005.

September 7, 2004 Status: Work to begin in First Quarter, 2005.

November 8, 2004 Status: Work to begin in First Quarter, 2005.

February 28, 2005 Status: Work to begin in First Quarter, 2005.

May 9, 2005 Status:  We recommend that this work be deferred until 2006.

September 12, 2005 Status: No change in status.

November 21, 2005 Status: No change in status.

Continued          38. Inventory of Post World War II Architecture

Description: This action would relate to Strategy 3B-1 of the Comprehensive Plan to strengthen existing Historic District Regulations.  The proposal would update a survey of historic resources to include preservation of post-World War II architecture in Chapel Hill.

Products to Be Produced and Timetable

· Pursue grant funding in 2004

· Conduct survey in 2005

February 23, 2004 Status:  New Goal.

May 10, 2004 Status:  No action to date.

September 7, 2004 Status:  Planning staff is investigating possible grant funding.

November 8, 2004 Status: Planning staff is investigating possible grant funding.

February 28, 2005 Status:  Planning staff is investigating possible grant funding.

May 9, 2005 Status:  Under the auspices of the Town of Chapel Hill, the Preservation Society of Chapel Hill conducted a survey of historic resources in Chapel Hill in 2004, “The Town and Gown Architecture of Chapel Hill, 1795-1975,” by M. Ruth Little.  The Historic District Commission will discuss whether to conduct additional studies at an upcoming meeting.

September 12, 2005 Status: No change in status.

November 21, 2005 Status: No change in status.

Continued          39. Health Issues Related to Stormwater Retention/Detention

Description: Study health effects of stormwater ponds and swales as they relate to the West Nile virus and other diseases potentially transmitted by mosquitoes.

Products to be Produced and Timetable

· Seek University/contractual help, Second Quarter, 2004

· Consider as part of Council’s Budget deliberations, Second Quarter, 2004

· Report to Council, Fourth Quarter, 2004

February 23, 2004 Status:  New Goal.

May 10, 2004 Status:  Will explore University help in Second Quarter, 2004.

September 7, 2004 Status:  Staff has contacted the State of North Carolina Department of Environment, Health and Natural Resources (DEHNR) who administer the State’s mosquito control program to set a date to discuss this study.  We anticipate meeting with officials from DEHNR in September to discuss the scope, resources and expertise available to undertake the study. 

November 8, 2004 Status:  Original meeting with DEHNR was cancelled and we are in the process of arranging a new meeting date in November.  In addition, we will be exploring assistance from the University School of Public Health in November.

February 28, 2005 Status:  Town staff met with representatives from North Carolina Department of Environment and Natural Resources, Division of Environmental Health (DEHNR), and North Carolina State University Cooperative Extension Service, College of Agriculture & Life Sciences, in December to discuss the status of their current research related to potential threats posed by mosquitoes and the West Nile virus.  Dr. Charles S. Apperson, who was present at this meeting, is completing a one-year statewide study in which he collected data from 53 sites to determine potential problem areas.  This study is scheduled for release and broad public availability early in 2005.  He believes that the Town of Chapel Hill will be able to use this study for specific local applications.

The possibility exists that Dr. Apperson could be available to assist local officials once his study is released to address local concerns.  We will contact him upon release of his study and pursue further discussions, for which the Town may have to cover costs for such consultation.  Town staff also is coordinating its efforts in this matter with Dr. Barry Engber, the state’s medical entomologist with DEHNR, who also attended the mid-December meeting noted above.

In discussions at the mid-December meeting, we learned that the key to understanding potential health risks is the type of facilities in existence locally.  For example, areas without predators (i.e., fish) have the greatest potential for problems. Most likely sites for breeding are woody areas.  The professionals at this meeting stressed the importance of an effective long-term maintenance plan for our facilities, with emphasis on assurance that areas dry up quickly, alternating wet and dry cycles.  Based on initial analysis of data collected, Dr. Apperson indicated that, if our facilities are operated properly, they do not pose serious threats at this time.

We plan to review Dr. Apperson’s final study, contact him for possible follow-up specifically related to our area and report back to the Council by the end of fiscal 2005-2006.

May 9, 2005 Status:  We recently contacted Dr. Apperson and learned that he and his staff had completed data gathering and analysis and he concluded that, rather than complete a final report for public information, it was preferable to continue with a second phase prior to issuance of a formal report. The studies basically found that, while their initial sampling was sufficiently broad, sampling efforts needed to be more “intense” and it would be preferable to continue over the next year with further analysis. He stipulated that a couple of areas within the Town of Chapel Hill would be included in the overall sampling and that findings and recommendations could be anticipated that could be applied to local conditions. Accordingly, we anticipate on-going cooperation with Dr. Apperson and use of his work in problem definitions here and formulation of specific measures to undertake locally. While we will continue to keep the Council informed as to quarterly progress over the coming year, we believe that a comprehensive report likely will be feasible once Dr. Apperson completes his work and issues a report.

September 12, 2005 Status:  We await release of Dr. Apperson’s report, anticipated later this winter. The survey is presently on-going, with data analysis and preparation of a report pending. The study scope includes two sites within Chapel Hill, so that we should be able to draw valid conclusions as to local implications.

November 21, 2005 Status: We contacted Dr. Apperson for an update and he informed us  that all of their data have been collected and forwarded to the Medical Entomologist with Public Health Pest Management, who will identify the mosquitoes collected and complete data analysis. Dr. Apperson anticipates receipt of this information in time for publication of his study during December 2005. We will then apply findings relative to conditions and desirable actions locally and report back to the Council during the latter half of fiscal 2005-06.

Continued          40. Potential Mitigation of Traffic Congestion in U.S. 15-501 Corridor

Description: Examine potential traffic congestion mitigation beyond the “superstreet” concept for the U.S. 15-501 Corridor from Manning Drive to I-40 corridor; especially consider expansion of Chapel Hill Transit operations and configurations.

Products to be Produced and Timetable

· Report to Council on options for proceeding

o Submit report First Quarter, 2005

o Request Study through MPO and NCDOT

February 23, 2004 Status:  New Goal.

May 10, 2004 Status:  Report to be submitted in First Quarter, 2005.

September 7, 2004 Status: Report to be submitted in First Quarter, 2005.

November 8, 2004 Status:  Report to be submitted in First Quarter, 2005.

February 28, 2005:  Report to be submitted in Second Quarter, 2005.

May 9, 2005 Status:  Due to anticipated limited funding through the State Transportation Improvement Program (see related agenda item on tonight’s agenda), and the anticipated allocations of Direct Allocation funds over the next several years, we believe it is unlikely that funding could be obtained for this project.

September 12, 2005 Status: Funding for this project was not included in the 2006 State Transportation Improvement Program or regional planning work programs. Staff will work with regional and State staff to propose funding in the 2007 State Transportation Improvement Program.

November 21, 2005 Status: No change in status.

Continued          41. Town Fleet Efficiency

Description: Set goals for increased gas/fuel efficiency.  Create a Chapel Hill Green Fleets Policy.

Products to be Produced and Timetable

· Report to the Council Third Quarter, 2004

February 23, 2004 Status:  New Goal.

May 10, 2004 Status:  Report will be submitted in Third Quarter, 2004.

September 7, 2004 Status: The Town Manager met with the Transportation Director and Interim Public Works Director for a Green Fleets planning session in August 2004.  A joint working group has been established with members from the Transportation Department and the Public Works Department to develop a draft Green Fleets Policy.  We expect to provide the draft Green Fleets Policy to the Town Council in the Fourth Quarter, 2004.

November 8, 2004 Status:  The Transportation/Public Works Green Fleets working group has begun work on a draft "Green Fleets" policy.  We expect to present the draft policy to the Town Council on December 6, 2004.

February 28, 2005 Status:  A draft “Green Fleets” policy was submitted to the Manager and returned to staff for further work in December 2004.  We expect to present a draft policy to the Town Council by the Second Quarter of 2005.

May 9, 2005 Status:  The draft Green Fleets policy was received by the Council on April 25, 2005, and referred to the SEE Committee for review and comments. The item will be on the agenda of the SEE Committee at its next meeting.

September 12, 2005 Status:  The Town Council adopted the Green Fleets Policy on June 15, 2005. Members of the Green Fleets Committee have been appointed and the initial meeting of the committee is scheduled for late September. As required by the newly established Green Fleets Policy, baseline fleet inventories have been completed by the Public Works Fleet Supervisor and the Transportation Maintenance Superintendent. These baseline inventories will be presented to member of Green Fleets Committee for review at its first meeting.

November 21, 2005 Status: The first meeting of the Green Fleets Committee was on November 15, 2005.  The committee will meet again in the 2^nd quarter to review the proposed list of vehicles to be replaced in FY 2006-07.