AGENDA #2L(1)

BUDGET WORKING PAPER

TO: W. Calvin Horton, Town Manager

FROM: Kathleen L. Thompson, Library Director

SUBJECT: Possible Cuts in the Library FY 2000-2001 Budget

DATE: May 9, 2000

The recommended expenditure in FY 2000-2001 for the Operating portion of the Library budget is $519,743. This is the same as the amended base budget* for 1999-2000.

Operating Budget 1999-2000	Operating Budget 1999-2000 plus 3 approved amendments	2000-2001 Recommended Operating Base Budget
$504,442	$519,743	$519,743

* Amendments to the 1999-2000 budget totaled $15,301: $10,673 Orange County contribution; $1,000 Chapel Hill Public Library Foundation contribution; $3,628 computer use charges.

Options for a 2% reduction to Operating portion of the budget:

To reduce the FY 1999-2000 amended Operating budget by 2% would require a cut of $10,395.

Three possible packages, or options, for reducing the proposed Library Operating budget by this amount are attached. If a cut is necessary, I recommend Package I, with Packages II and III being my second and third choices.

Consequence of the cut on the Library budget:

Package I Eliminate $1,000 from Outreach materials this year. (from $1,000 to $0) Reduce Materials budget accounts by $2,200. Reduce Maintenance and Repair account by $7,200. (from $74,500 to $67,300) TOTAL: $10,400 Package II Reduce Maintenance and Repair account by $7,200. (from $74,500 to $67,300) Reduce Materials budget accounts by $3,200. TOTAL: $10,400 Package III Eliminate $1,000 from Outreach materials (from $1,000 to $0) Reduce remaining Materials budget accounts by $9,400. TOTAL: $10,400

Would eliminate purchase of books and craft materials for all Outreach programs, including 12 diversity programs, planned for next year. Would reduce the number of purchased books, tapes, cds, periodicals, magazines, etc. by approximately 110 items. Would delay replacement schedule of microfilm reader/printers by one year. Would delay replacement schedule of microfilm reader/printers by one year. Would reduce the number of purchased books, tapes, cds, periodicals, magazines, etc. by approximately 160 items. Would eliminate purchase of books and craft materials for all Outreach programs, including 12 diversity programs, planned for next year. Would reduce the number of purchased books, tapes, cds, periodicals, magazines, etc. by approximately 470 items.