AGENDA #4b
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Annual Budget Amendment to Reappropriate Funds for Prior Year Encumbrances and Obligations
DATE: September 25, 2000
The attached budget amendment would appropriate funds for encumbrances in various funds from the 1999-2000 fiscal year.
As in past years, after fiscal year end, we ask the Council to amend the current year budget to provide funding for encumbrances for the prior fiscal year. Encumbrances are obligations incurred by issuance of purchase orders for which payments had not been made as of June 30, 2000, because materials or services had not yet been delivered. In accord with generally accepted accounting principles, these encumbrances are not included in expenditure totals for 1999-2000. Funds should now be reappropriated to the 2000-2001 budget for these encumbrances that will be paid during the current fiscal year.
Funds for these expenditures will be shown in special reserves of fund balance that will be created for this purpose in each fund. The amounts will be shown in the 1999-2000 Audit Report on the balance sheets for each fund under the heading "Fund Balance - Reserved for Encumbrances." While these expenditures will increase total expenditures in each fund for fiscal 2000-2001, they do not change the amount of fund balances available or unappropriated at June 30, 2000.
In addition to the reappropriations for encumbrances in various funds, the attached amendment would also reappropriate a net total of $418,754 allocated last year for various projects in the Capital Improvements Fund that were not completed in 1999-2000 (see attached list).
That the Council adopt the attached budget ordinance amendment reappropriating unexpended obligations from the 1999-2000 fiscal year.
BUDGET ADJUSTMENTS TO CIP PROJECTS FUNDED IN 1999-2000
(Based on CIP Fund Reconciliation at June 30, 2000)
|
Project |
Total Appropriations at Year End 1999-00 |
1999-2000 Expenditures/ Encumbrances at 6-30-2000 |
Budget Balance Available for Reappropriation |
Amount Reappropriated to 2000-2001 Budget |
Adjustment Needed to 2000-2001Budget |
|
Extra-ordinary Maintenance |
62,372 |
49,693 |
12,679 |
0 |
12,679 |
|
Energy Efficiency Projects |
73,889 |
61,573 |
12,316 |
12,000 |
316 |
|
Curb and Gutters: ADA |
35,218 |
19,438 |
15,780 |
0 |
15,780 |
|
Topographical Maps |
168,967 |
154,117 |
14,580 |
0 |
14,580 |
|
Sidewalks/Bikeways |
444,133 |
57,950 |
386,183 |
50,000 |
336,183 |
|
Traffic Calming |
35,911 |
396 |
35,515 |
35,000 |
515 |
|
Street Paving |
24,243 |
10,826 |
13,417 |
3,000 |
10,417 |
|
Greenways |
20,195 |
14,428 |
5,767 |
0 |
5,767 |
|
Small Park Improvements |
118,489 |
68,047 |
50,442 |
60,000 |
(9,558)* |
|
Fire Improvements and Equipment |
320,421 |
204,376 |
116,045 |
125,000 |
(8,955)* |
|
Fire Pumper |
60,800 |
0 |
60,800 |
0 |
60,800 |
|
Tennis Court Reconstruction |
150,555 |
145,845 |
4,710 |
0 |
4,710 |
|
15-501 Study |
16,250 |
0 |
16,250 |
0 |
16,250 |
|
Cemetery Improve. |
35,000 |
0 |
35,000 |
27,000 |
8,000 |
|
N. C. 86 Landscaping |
50,000 |
50,000 |
0 |
50,000 |
(50,000)* |
|
Net Total |
418,754 |
||||
* Projects for which the estimated carryovers from 1999-2000 included in 2000-2001 adopted budget were overestimated, and now need to be reduced based on final actual expenditures and encumbrances in 1999-2000.
AN ORDINANCE TO AMEND "THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2000” (2000-09-25/O-1)
BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled "An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2000" as duly adopted on June 26, 2000 be and the same is hereby amended as follows:
ARTICLE I
Current Revised
APPROPRIATIONS Budget Increase Decrease Budget
GENERAL FUND
Mayor/Council 184,339 8,263 192,602
Town Manager 858,907 52,101 911,008
Personnel 508,154 5,228 513,382
Finance 1,115,972 122,584 1,238,556
Legal 202,629 16,385 219,014
Planning 910,873 126,949 1,037,822
Inspections 547,412 - 547,412
Engineering 894,021 24,288 918,309
Public Works 9,094,384 346,505 9,440,889
Police 7,781,188 407,291 8,188,479
Fire 3,830,854 54,566 3,885,420
Parks & Rec. 1,894,349 84,344 1,978,693
Library 1,736,241 38,586 1,774,827
Non-Dept. 3,675,677 188,066 3,863,763
TOTAL GENERAL FUND 33,235,000 1,475,156 34,710,156
PUBLIC HOUSING FUND 1,403,385 38,164 1,441,549
ON-STREET PARKING
FUND 611,000 2,646 613,646
OFF-STREET
PARKING FUND 1,048,000 11,384 1,059,384
TRANSPORTATION FUND 7,213,962 26,894 7,240,856
Current Revised
APPROPRIATIONS Budget Increase Decrease Budget
VEHICLE REPLACEMENT
FUND 2,529,590 738,368 3,267,958
CAPITAL
IMPROVEMENTS FUND 1,216,500 620,490 1,836,990
HOUSING LOAN
TRUST FUND 305,406 150,384 455,790
DOWNTOWN SERVICES
DISTRICT FUND 46,000 14,557 60,557
ARTICLE II
Current Revised
REVENUES Budget Increase Decrease Budget
GENERAL FUND
Fund Balance 800,000 1,475,156 2,275,156
PUBLIC HOUSING FUND
Fund Balance 19,328 38,164 57,492
ON-STREET PARKING FUND
Fund Balance 0 2,646 2,646
OFF-STREET PARKING FUND
Fund Balance 0 11,384 11,384
TRANSPORTATION FUND
Fund Balance 217,078 26,894 243,972
VEHCILE REPLACEMENT
FUND
Fund Balance 157,145 738,368 895,513
CAPITAL IMPROVEMENTS
FUND
Fund Balance 371,000 428,624 799,624
Grants 0 191,866 191,866
HOUSING LOAN TRUST FUND
Fund Balance 180,406 150,384 330,790
DOWNTOWN SERVICES
DISTRICT FUND
Fund Balance 0 14,557 14,557
This the 25th day of September, 2000.