AGENDA# 4e
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Performance and Evaluation Report for the Comprehensive Grant Program
DATE: September 25, 2000
The attached resolution would approve Performance and Evaluation Reports for the Comprehensive Grant Program for submittal to the U.S. Department of Housing and Urban Development (HUD). The attached reports provide a summary of uses of the Town’s Comprehensive Grants for fiscal years 1997-1998 through 1999-2000.
The U.S. Department of Housing and Urban Development allocates modernization funds for public housing renovations and related services for public housing agencies through the Comprehensive Grant Program. Public housing agencies that receive funds under the Comprehensive Grant Program are required to submit Performance and Evaluation Reports to HUD for each approved grant for which funds are not fully spent and final documentation completed. On June 30, 2000, we were still spending or had not completed final documentation for grant years 1997-98 through 1999-2000. Therefore, we are required to submit to HUD reports on the status of these grants.
The Performance and Evaluation Report provides a summary of Grant activities including the amount of funds approved, the amount of funds obligated, and the amount of funds spent as of June 30, 2000.
Most of the funds from 1997-98 through 1999-2000 were allocated for renovations at the Craig-Gomains public housing neighborhood. Final documentation for the Craig-Gomains renovations were completed in January 2000. The funds remaining after completion of the Craig-Gomains work were allocated for renovations at the Lindsay Street neighborhood. The design and specifications for the Lindsay street renovations are in progress. Renovation work is expected to begin on the 9 apartments at Lindsay Street in the spring of 2001.
Below is a summary of grant uses and expenditures for each grant year.
1997-98 Grant
|
Amount of Grant - $383,693 |
Total Amount spent as of June 30, 2000 - $383,693 |
||
|
Primary Uses Of Grant |
Amount Allocated |
Amount spent As of 6/30/00 |
Comments |
|
Renovations at Craig-Gomains neighborhood |
$290,152 |
$290,152 |
Renovations at Craig-Gomains are completed. |
|
Architects’ and engineers’ fees for design of renovations and inspecting the work at Craig-Gomains |
$ 28,535 |
$ 28,535 |
Design of plans and specifications is completed. Inspection of renovation is completed. |
|
Other items (please see attached report for additional detail) |
$ 65,006 |
$ 65,006 |
Includes administration cost and services and programs for residents of public housing through an agreement with the Residents’ Council. |
1998-99 Grant
|
Amount of Grant - $398,547 |
Total Amount spent as of June 30, 2000 - $398,547 |
||
|
Primary Uses Of Grant |
Amount Allocated |
Amount spent As of 6/30/00 |
Comments |
|
Renovations at Craig-Gomains neighborhood. |
$382,759 |
$382,759 |
Craig-Gomains renovation work is completed. |
|
Architects’ and engineers’ fees for design of Lindsay Street renovations. |
$ 9,600 |
$ 5,595 |
Design of renovation work is in progress. |
|
Other items (please see attached report for additional detail) |
$71,500 |
$ 59,717 |
Includes administration cost and services and programs for residents of public housing through an agreement with the Residents’ Council. |
1999-2000 Grant
|
Amount of Grant - $460,265 |
Total Amount spent as of June 30, 2000 - $343,892 |
|||
|
Primary Uses Of Grant |
Amount Allocated |
Amount spent As of 6/30/00 |
Comments |
|
|
Renovation of Craig-Gomains neighborhood |
$381,365 |
$329,194 |
Craig- Gomains renovation work is completed. The remaining $130,600 has been allocated for Lindsay Street renovations. |
|
|
Inspecting Lindsay Street renovation work. |
$6,500 |
$ 0 |
Renovations are expected to begin in the Spring of 2001. |
|
|
Other items (please see attached report additional detail) |
$ 72,400 |
$ 14,698 |
Includes administration cost and services and programs for residents of public housing through an agreement with the Residents’ Council. |
|
From 1997-98 through 1999-2000, $1,242,505 has been approved under the Comprehensive Grant Program for public housing renovations and resident services. As of June 30, 2000, $1,110,344 of the approved funds were spent. The remaining $132,161 has been allocated primarily for renovations at the Lindsay Street neighborhood.
Housing and Community Development Advisory Board’s Recommendation: The Housing and Community Development Advisory Board reviewed the Performance and Evaluation Reports for the Comprehensive Grant Program on August 22, 2000. The members of the Board voted 5 to 0 to recommend that the Council approve the Performance and Evaluation Reports.
Manager’s Recommendation: That the Council approve the attached resolution.
1. Performance and Evaluation Report for 1997-98 (p.5)
2. Performance and Evaluation Report for 1998-99 (p.8)
3. Performance and Evaluation Report for 1999-00 (p.12)
A RESOLUTION APPROVING PERFORMANCE AND EVALUATION REPORTS FOR GRANT YEARS 1997, 1998 AND 1999 (2000-09-25/R-4)
WHEREAS, the U.S. Department of Housing and Urban Development requires the submission of a Performance and Evaluation Report for Comprehensive Grant Program annual statements where funds are being expended; and
WHEREAS, the U.S. Department of Housing and Urban Development requires that the Council of the Town of Chapel Hill approve the Performance and Evaluation Reports;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council approves the attached Performance and Evaluation Reports and authorizes the Manager to submit them to the U. S. Department of Housing and Urban Development.
This the 25th day of September, 2000.