AGENDA#4e

MEMORANDUM

TO:                  Mayor and Town Council

FROM:            W. Calvin Horton, Town Manager

DATE:             October 11, 2000

SUBJECT:            Library Budget Amendment

The attached budget ordinance would re-appropriate $20,000 originally appropriated in 1999-2000 from the Library Gift Fund for library consultant services to prepare a master plan of services for the Chapel Hill Public Library

BACKGROUND

In 1997, the Town Council appointed a Library Needs Assessment Task Force to “study what the community wants from its public library and the library’s short and long-term service needs.”   Based on recommendations in 1999 from the Task Force and Library Board, the Town Council authorized the Manager to negotiate a contract with a library consultant to:

1.      Review and recommend library service levels.

2.      Identify costs to maintain and to expand library services.

3.      Develop an implementation time table to maintain library services.

4.      Develop an implementation time table to expand library services.

5. Revise the existing library building program, based on the library services selected.

At that time, the Town Council authorized $20,000 in Library Gift funds to complete this work.  

Although the funds were appropriated last year, we were unable to negotiate a contract before year end 2000.  We have now selected a consultant and need to re-appropriate funding for this purpose.   The Library Board will provide the Council with status reports regarding this process and present a final report to the Council in the spring of 2001. 

The attached budget ordinance would reappropriate funding for Library consultant services from the 1999-2000 budget which was not used in 1999-2000.

AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2000 (2000-10-11/O-3)

BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2000” as duly adopted on June 26, 2000, be and the same is hereby amended as follows:

ARTICLE I

                                                  Current                                                             Revised

APPROPRIATIONS   Budget            Increase            Decrease         Budget

LIBRARY GIFT FUND            36,000            20,000             56,000

ARTICLE II

            Current                                    Revised

REVENUES            Budget            Increase            Decrease         Budget

LIBRARY GIFT FUND 

            Fund Balance          0            20,000             20,000

This the 11th day of October, 2000