9:30 am, April 27AGENDA #6c
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Meadowmont School/Park Site Mutual Cooperation Agreement
DATE: June 11, 2001
The attached resolution would authorize the Manager to execute a mutual cooperation agreement with the Chapel Hill-Carrboro City Schools that would cover use and maintenance responsibilities of recreation facilities proposed to be located in and around the elementary school to be built at Meadowmont.
The Town and the Chapel Hill/Carrboro City Schools currently have two active mutual cooperation agreements that deal with public recreation facilities on school property.
An agreement was signed in 1977 that provided for Town and Schools cooperation on a number of school properties. Under that agreement the Town gained access to the Lincoln Gymnasium and Art Center and renovated both buildings. In addition, the Town provided funds for the construction of ballfields on the Ephesus and Culbreth schools properties. That agreement will expire in 2007.
A 30-year agreement related to use of the athletic field at Scroggs School was signed in 1997. That agreement allowed the Town and the Schools to mutually develop, program and maintain the athletic field. The Town provided the necessary land and funds for provision of lights and irrigation. The Schools built the field as part of the construction of the Scroggs School. The agreement also covers Town use of the school’s art room and multi-purpose room.
The mutual cooperation agreement for the Meadowmont School site would allow the development of the school/park site in such a way that most of the recreation facilities intended for the park could be located out of the Little Creek floodplain and the Army Corp of Engineer’s Jordan Lake flowage easement.
The agreement would be based upon the Council’s preference for development of the school and park sites as considered in an earlier agenda item.
Under the terms of the proposed agreement the Board of Education and the Town would agree that:
· The Town would operate and maintain the playing fields located on the school property that are not required for school use.
· The Board of Education would operate and maintain one playing field reserved for school use.
· The Town would maintain the greenway trail which would be located in a permanent easement.
· East/West Partners would be allowed to construct fields and a greenway trail on school property for use and maintenance by the Town.
· The Town would have a summer camp site at Meadowmont or the Schools would make a good faith effort to provide one at another school.
· The Board of Education would provide, on a year round basis, restroom and toilet facilities that could be accessed by the general public.
· The public would have use of the Meadowmont School parking lots, sidewalks, playground, access road and greenway trail. The playground would be available to the public when it is not in use by the school.
· The practice field located to the east of the school would be closed to the public during times when school is in session. The field would not be programmed or leased by the Town after 4:00 p.m.
·
The agreement would be for a period of thirty (30)
years, with provisions for a good faith reassessment after 10 and 20 years.
- The School would have use of the gymnasium one evening per week during the school year,
- The School would have use of the gymnasium on up to eight weekend days throughout the school year with at least 60 days notice.
- Costs of refinishing and replacing the
gymnasium floor would be shared equally by the Town and the Board of Education
Manager’s Recommendation: We recommend that the Council adopt the attached resolution authorizing the Manager to execute a mutual cooperation agreement for the Meadowmont school/park site that is based upon the site option selected by the Council and the terms outlined above.
A RESOLUTION AUTHORIZING THE MANAGER TO
EXECUTE A MUTUAL COOPERATION AGREEMENT FOR THE OPERATION AND MAINTENANCE OF
RECREATION FACILITIES ON PROPERTY WITHIN THE MEADOWMONT DEVELOPMENT AND OWNED
BY THE CHAPEL HILL/CARRBORO CITY SCHOOLS (2001-06-11/R-10)
WHEREAS, The Chapel Hill/Carrboro City Schools owns 22 acres of land adjacent to the Town’s 70-acre Meadowmont Park site; and
WHEREAS, the Meadowmont School and Park Special Use Permit for the site indicate that recreation facilities are to be built on the 22 acres owned by the Chapel Hill/Carrboro City Schools; and
WHEREAS, by deed covenants, the Town property has been assigned more floor area than is needed for the park and the Chapel Hill/Carrboro City Schools require additional floor area in order to build the proposed Meadowmont School; and
WHEREAS, recreation facilities originally intended to be located on the park site would be better located out of the Little Creek floodplain and the Army Corp of Engineers flowage easement;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Manager is authorized to execute a mutual cooperation agreement for operation and maintenance of public recreation facilities on the 22-acre Meadowmont School site owned by the Chapel Hill/Carrboro City Schools that includes the following terms:
· The agreement would be based on the site option selected by the Council.
· The Town would operate and maintain the playing field(s), located on school property, that are not required for school use.
· The Town would maintain the greenway trail located in a permanent easement.
· The Board of Education would operate and maintain one playing field.
· East/West Partners would be allowed to construct fields and a greenway trail on school property for use by the Town.
· The Board of Education would provide, on a year round basis, restroom and toilet facilities that could be accessed by the general public.
· The public would have use of the Meadowmont School parking lots, sidewalks, playground, and greenway trail. The playground would only be available to the public when it is not in use by the school.
·
The agreement would be for a period of thirty (30)
years with provisions for reassessment after ten and twenty years.
-The school would have use of the gym one evening per week during the school year
-The School would have use of the gymnasium on up to eight weekend days throughout the school year with at least 60 days notice.
-Costs of refinishing and
replacing the gymnasium floor would be shared equally by the
Town and the Board of Education
This the 11h day of June, 2001.