AGENDA #6b
MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Summary of Manager’s Recommended 2001-2016 Capital Improvements Program
DATE: June 25, 2001
Attached is a resolution that would adopt the 2001-2016 Capital Improvements Program.
Background
The 2001-2016 Capital Improvements Program identifies the Town’s capital facilities needs projected over the next 15 years. The program provides the Town a longer-term, more comprehensive outlook compared with past capital budgets, which covered 5 years.
The Capital Improvements Program is a plan to fund capital projects that are selected based on a set of priorities and anticipated availability of funding. The program also identifies needs for which funding has not been identified. The development of the Capital Improvements Program was based on information gleaned from a variety of sources, including the August 2000 Facilities Condition Assessment, special studies, and the Comprehensive Plan, as well as feedback from the Council, citizens, department heads and staff.
The program emphasizes maintenance projects at Town facilities, with the goal of addressing problems as they arise in order to avoid more costly repairs in the future. The Facility Condition Assessment served as the basis for scheduling the maintenance-related projects, including anticipated needs, throughout the 15-year period covered by the Capital Improvements Program.
The Capital Improvements Program is based on the expected availability of capital improvements funding, money from the 1996 bond issues, and other sources, such as the Federal Community Development Block Grant program. The program does not include the State budget for road projects funded by the North Carolina Department of Transportation. Also excluded are budgets for transit service, the school system, the Orange Water and Sewer Authority, and the solid waste management program.
PROCESS
The transition to a 15-year capital program started last year, with the addition of long-range projects in the 2000-2005 Capital Improvements Program. The development of the 2001-2016 Capital Improvements Program proposal began in the fall of 2000 with submissions of funding requests from various Town departments.
Key dates in the process include:
· On January 23, 2001, the Council held its first public forum on the budget and capital program needs.
· On April 9, 2001, the Council adopted a resolution referring the Preliminary Report on the 2001-2016 Capital Improvements Program to Town advisory boards.
· On May 9, 2001, the Council held a public hearing to receive citizen comments on the Recommended Capital Improvements Program.
· In a May 30, 2001 work session, the Council reviewed proposed revisions to the Manager’s Recommended Capital Improvements Program reducing the proposed appropriations for the 2001-2002 fiscal year.
PROGRAM COMPONENTS
The 2001-2016 Capital Improvements Program features:
· A budget for spending the Town’s capital improvements funding in fiscal year 2001-2002.
· Reallocation of unspent fund balance from previously budgeted projects for fiscal year 2001-2002.
· Schedules for projects to be funded with sources other than the Capital Improvements Fund, including the 1996 bond issues, State Transportation-Direct Allocation funding, and Federal Community Development Block Grant funding.
PROGRAM SUMMARY
· For fiscal year 2001-2002, $762,500 is provided for 20 projects, including one year of debt service payments for several installment-financing projects.
· This year’s Capital Improvements Program includes funds reappropriated from previous fiscal years. The total recommended reappropriation for 2001-2002 is $393,000, which would provide funding for 13 projects.
· Funding proposed for capital projects, from all funding sources, over the 15-year period amounts to approximately $34 million. Funding sources for these projects include the capital improvements fund, bonds, grants, and other sources of funding such as gifts or special purpose funds.
· Five renovation/repair projects financed with 10-year installment debt projects that the Council approved in adopting the 2000-2005 Capital Improvements Program are carried over in the 2001-2016 Capital Improvements Program: Fire Station No. 2, InterFaith Council Shelter (Phase I), Post Office/Courthouse (Phase I), A.D. Clark Pool and Bathhouse, and the Hargraves Community Center.
· Five new 10-year installment debt projects for renovations/repairs at the following facilities are included in the 2001-2016 Capital Improvements Program: InterFaith Council Shelter (Phase II), Post Office/Courthouse (Phase II), Bolinwood Bridge, Community Center, and Tennis Courts.
· A generator for Town Hall is to be purchased using seven-year installment debt.
RECOMMENDATION
Manager’s Recommendation: That the Council approve the recommended 15 year capital program, as shown in the attached three tables, and adopt the attached resolution approving the 2001-2002 Capital Improvements Program funding amounts for new appropriations and reappropriations.
ATTACHMENTS
1. Priorities for Selecting Capital Improvement Projects (p. 5).
2. Capital Improvements Fund (Table 1) (p. 6).
3. Bonds (Table 2), Other Sources (Table 3) (p. 7).
4. Unfunded Projects (Table 4) (p. 8).
A RESOLUTION APPROVING THE 2000-2016 CAPITAL IMPROVEMENTS PROGRAM (2001-06-25/R-9)
BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby approves the Manager’s Recommended 2001-2016 Capital Improvements Program as described in the memorandum dated June 25, 2001 with the following projects to be included in the Operating Budget ordinance for 2001-2002 from the capital improvements fund:
PROJECTS |
Reappropriationto 2001-2002 |
New AppropriationS: 2001-2002 |
|
Municipal Operations Space Needs Study |
0 |
10,000 |
|
Extraordinary Maintenance, Emergency Repairs |
29,000 |
30,000 |
|
Town Hall: Capital Maintenance |
25,000 |
0 |
|
Town Hall Parking Deck: Capital Maintenance |
0 |
7,000 |
|
Fire Station No. 2: Capital Renovations |
0 |
11,000 |
|
Fire Station No. 3: Capital Maintenance |
105,000 |
0 |
|
Fire Station No. 4: Capital Maintenance |
0 |
58,000 |
|
Parks and Recreation Admin Offices: Capital Maintenance |
15,000 |
0 |
|
Public Works: Capital Maintenance |
15,000 |
0 |
|
Town Hall: Generator |
24,000 |
0 |
|
IFC Shelter: Capital Renovations (Phase I) |
0 |
20,000 |
|
IFC Shelter: Capital Renovations (Phase II) |
0 |
14,000 |
|
Museum: Capital Maintenance |
0 |
9,000 |
|
Post Office/Courthouse: Capital Renovations (Phase I) |
0 |
30,000 |
|
Cemetery Maintenance |
16,500 |
0 |
|
Curb Repairs: ADA Compliance |
18,500 |
6,500 |
|
Railroad Crossing Improvements |
9,000 |
0 |
|
Sidewalk and Bicycle Facilities |
50,000 |
100,000 |
|
Street Paving |
11,000 |
0 |
|
Traffic Calming |
20,000 |
0 |
|
Aerial Topography Maps |
0 |
40,000 |
|
Infrared Rescue Cameras |
0 |
28,000 |
|
AD Clark Bathhouse: Capital Renovations |
0 |
69,000 |
|
Community Center: Capital Renovations |
0 |
60,000 |
|
Hargraves Center: Capital Renovations |
0 |
77,000 |
|
Library: Capital Maintenance |
0 |
58,000 |
|
Park Restrooms/Bathhouses: Capital Maintenance |
0 |
3,000 |
|
Greenways |
0 |
107,000 |
|
Small Park Improvements |
55,000 |
0 |
|
Tennis Courts, Basketball Court |
0 |
25,000 |
TOTAL |
393,000 |
762,500 |
This the 25th day of June, 2001.
ATTACHMENT 1
FOR CAPITAL IMPROVEMENTS FUNDING
Priority #1: Projects that have a Council mandate.
Priority #2: Projects that we have a legal requirement to perform or
complete.
Priority #3: Projects for which we have a binding contractual agreement.
Priority #4: Projects that would repair or maintain existing Town facilities/infrastructure above and beyond ordinary maintenance.
Priority #5: Projects involving public safety.
Priority #6: Projects which are part of an adopted master plan.
Priority #7: Other projects.