AGENDA #4b
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Annual Budget Amendment to Reappropriate Funds for Prior Year Encumbrances and Obligations
DATE:
The attached budget amendment would appropriate funds for encumbrances in various funds from the 2000-2001 fiscal year.
As in past years, after fiscal year end, we ask the Council to amend the current year budget to provide funding for encumbrances for the prior fiscal year. Encumbrances are obligations incurred by issuance of purchase orders for which payments had not been made as of June 30, 2001, because materials or services had not yet been delivered. In accord with generally accepted accounting principles, these encumbrances are not included in expenditure totals for 2000-2001. Funds should now be reappropriated to the 2001-2002 budget for these encumbrances that will be paid during the current fiscal year.
Funds for these expenditures will be shown in special reserves of fund balance that will be created for this purpose in each fund. The amounts will be shown in the 2000-2001 Audit Report on the balance sheets for each fund under the heading "Fund Balance - Reserved for Encumbrances." While these expenditures will increase total expenditures in each fund for fiscal 2001-2002, they do not change the amount of fund balances available or unappropriated at June 30, 2001.
In addition to the reappropriations for encumbrances in various funds, the attached amendment would also reappropriate a net total of $140,472 allocated last year for various projects in the Capital Improvements Fund that were not completed in 2000-2001 (see attached list). We expect that these projects will be completed in 2001-2002.
That the Council adopt the attached budget ordinance amendment reappropriating unexpended obligations from the 2000-2001 fiscal year.
BUDGET ADJUSTMENTS TO CIP PROJECTS FUNDED IN 2000-2001
(Based on CIP Fund Reconciliation at June 30, 2001
|
Project |
Total Appropriations at Year End 2000 |
2000-2001 Expenditures/ Encumbrances at 6-30-2001 |
Budget Balance Available for Reappropriation |
Amount Reappropriated to 2001-2002 Budget |
Adjustment Needed to 2001-2002 Budget
|
|
Extra-ordinary Maintenance |
141,027 |
81,935 |
59,092 |
29,000 |
30,000 |
|
Curb and Gutters: ADA |
40,781 |
2,500 |
38,281 |
18,500 |
19,781 |
|
Topographical Maps |
105,308 |
90,295 |
15,013 |
0 |
15,013 |
|
Sidewalks/Bikeways |
494,976 |
399,553 |
95,423 |
50,000 |
45,423 |
|
Traffic Calming |
20,000 |
0 |
20,000 |
0 |
20,000 |
|
Fire Improvements and Equipment |
116,989 |
1,734 |
115,255 |
105,000 |
10,255 |
|
Net Total |
140,472 |
||||
AN ORDINANCE TO AMEND "THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2001” (2001-09-10/O-1)
BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled "An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2001" as duly adopted on June 25, 2001, be and the same is hereby amended as follows:
ARTICLE I
Current Revised
APPROPRIATIONS Budget Increase Decrease Budget
GENERAL FUND
Mayor/Council 225,375 5,753 231,128
Town Manager 921,814 45,447 967,261
Personnel 540,850 25,631 566,481
Finance 1,286,534 49,635 1,336,169
Legal 210,448 6,630 217,078
Planning 984,675 63,353 1,048,028
Inspections 597,545 2,740 600,285
Engineering 923,386 23,912 947,298
Public Works 9,423,656 273,588 9,697,244
Police 8,711,183 59,674 8,770,857
Fire 4,593,203 23,589 4,616,792
Parks & Recreation 1,990,911 70,690 2,061,601
Library 1,811,099 48,363 1,859,462
Non-Departmental 4,714,665 92,196 4,809,861
TOTAL GENERAL FUND 36,935,344 791,201 37,726,545
PUBLIC HOUSING FUND 1,470,858 29,448 1,500,306
ON-STREET PARKING FUND 625,500 41,279 666,779
OFF-STREET
PARKING FUND 1,107,000 48,218 1,155,218
TRANSPORTATION FUND 8,973,004 15,812 8,988,816
Current Revised
APPROPRIATIONS Budget Increase Decrease Budget
VEHICLE REPLACEMENT
FUND 2,789,600 807,071 3,596,671
CAPITAL
IMPROVEMENTS FUND 1,155,500 304,551 1,460,051
HOUSING LOAN
TRUST FUND 252,000 84,069 336,069
LIBRARY GIFT FUND 103,000 16,840 119,840
DOWNTOWN SERVICES
DISTRICT FUND 68,000 3,834 71,834
ARTICLE II
Current Revised
REVENUES Budget Increase Decrease Budget
GENERAL FUND
Fund Balance 820,000 791,201 1,611,201
PUBLIC HOUSING FUND
Fund Balance 22,115 29,448 51,563
ON-STREET PARKING FUND
Fund Balance 0 41,279 41,279
OFF-STREET PARKING FUND
Fund Balance 4,000 48,218 52,218
TRANSPORTATION FUND
Fund Balance 331,109 15,812 346,921
VEHCILE REPLACEMENT
FUND
Fund Balance 448,310 807,071 1,255,381
CAPITAL IMPROVEMENTS
FUND
Fund Balance 405,500 304,551 710,051
Current Revised
REVENUES Budget Increase Decrease Budget
HOUSING LOAN TRUST FUND
Fund Balance 192,000 84,069 276,069
DOWNTOWN SERVICES
DISTRICT FUND
This the 10th day of September, 2001.