Wednesday, February 27, 2002

Offices of the Mayor and Town Council

Initial Budget Presentation to the Mayor and Council

2002-2003

Mission Statement

The primary mission of the Mayor and Town Council, as the governing body of the Town, is to adopt and provide for the execution of such ordinances, rules, and regulations as may be necessary or appropriate to protect health, life or property, or to preserve or promote the comfort, convenience, security, good order, better government, or the general welfare of the Town or its citizens.

Brief Services Description

The Mayor and Town Council make policy decisions regarding Town services and other governmental responsibilities of the Town. Most policy decisions occur through adoption of the annual budget, capital improvements program and other ordinances and resolutions.

Department Revenue Estimates

The Offices of the Mayor and Town Council do not directly generate revenue.

Departmental Base Budget Cost Estimates

Description

2001-02

Original

Budget

2001-02

Revised

Budget

2001-02

Estimated

2002-2003

Requested

% Change from Current Budget

MAYOR

Personnel

Operations

Capital

50,035

12,392

50,035

13,892

49,273

15,092

46,639

14,242

-6.8%

12.9%

N/A

TOTAL

62,427

63,927

64,365

60,881

-2.5%

TOWN COUNCIL

Personnel

Operations

Capital

91,699

72,195

91,699

75,685

91,699

75,685

91,699

76,424

5.5%

N/A

TOTAL

163,894

169,647

167,384

168,123

2.5%

Key Issues

· The Mayor’s proposed budget reflects an increase of 12.9% in Operations, due primarily to an increase in the Supplies line item to replace furniture in the Mayor’s Office.

· The Town Council’s proposed budget reflects an increase in Operations of 5.5% due primarily to an increase in the Dues and Subscriptions line item to reflect increased dues that are estimated using population. The 2000 census figures were used to calculate the 2002-2003 dues to the Triangle J Council of Governments and the NC League of Municipalities.

Proposed Additions or Reductions

· Because of the extreme budget constraints this year, all Department Heads are preparing recommended reductions for consideration by the Manager.

Wednesday, February 27, 2002

Office of the Town Manager

Initial Budget Presentation to the Mayor and Council

2002-2003

Mission Statement

· The primary mission of the Town Manager’s Office is to assure that the laws of the State and the ordinances, resolutions, and regulations of the Council are faithfully executed.

Brief Services Description

· Attend all meetings of the Town Council and recommend for adoption such measures as shall be deemed expedient.

· Make reports to the Council from time to time upon the affairs of the Town, and keep the Council fully advised of the Town’s financial condition and its future financial needs.

· Recommend a budget and capital improvements program in accordance with the schedule adopted by the Town Council.

· Provide comprehensive and clear staff reports on all items placed on the Council’s agenda.

· Provide, as administrative head of Town government, for the supervision of all work of department heads, officers and employees of the Town.

Department Revenue Estimates

The Manager’s Office does not directly generate revenue.

Departmental Base Budget Cost Estimates

CATEGORY	2001-02 0riginal Budget	2001-02 Revised Budget	2001-02 Estimated	2002-2003 Requested	% Increase From Original Budget
Personnel	529,456	529,456	529,456	539,230	1.8%
Operations	88,337	115,713	83,310	89,927	1.8%
Capital Equipment	0	0	0	0	N/A
TOTAL	617,793	645,169	612,766	629,157	1.8%

Key Issues

· The Manager’s proposed budget reflects an increase in Operations of 1.8%, due primarily to an increase in the Audit Contract and an increase in telephone charges.

Comments on Services

Services Going Well

Response to service and information requests of citizens and the Town Council.

General management of daily operations of the Town.

Development of operating budget within Council guidelines.

Services That Could Be Improved

Public information services, marketing of Town services.

Budget evaluation.

Potential Additions or Reductions

· Because of the extreme budget constraints this year, all Department Heads are preparing recommended reductions for consideration by the Manager.

Wednesday, February 27, 2002

Office of the Town Clerk

Initial Budget Presentation to the Mayor and Council

2002-2003

Mission Statement

· The primary mission of the Town Clerk’s Office is to maintain the official archive of the Town Council and its actions, and to assist in the open and full sharing of information regarding issues before the Town Council with the Council, Town staff, citizens, or other governmental jurisdictions who may be interested in or affected by a proposed action or decision.

Brief Services Description

· Produce and distribute Town Council agenda packets to the Mayor, Town Council and staff, as well as to the media and interested citizens.

· Attend all meetings of the Town Council, prepare and archive minutes of Town Council meetings.

· Maintain the Town Code of Ordinances.

· Oversee advisory board appointments, including recruitment, determination of eligibility of applicants, and term expirations.

· Oversee support staff for the Town’s four administrative divisions.

· Oversee the Town’s central archives of vital and important Town records.

· Monitor Town services, activities, and programs of the Town to assure compliance with the Americans with Disabilities Act.

Department Revenue Estimates

The Clerk’s Office does not directly generate revenue.

Departmental Base Budget Cost Estimates

CATEGORY	2001-02 Original Budget	2001-02 Revised Budget	2001-02 Estimated	2002-03 Requested	% Increase From Original Budget
Personnel	191,775	191,775	191,775	191,612	0%
Operations	135,033	152,676	166,276	112,587	-16.6%
Capital Equipment	2,500	2,500	0	2,500	0%
TOTAL	329,308	346,951	358,051	306,699	-6.9%

Key Issues

· The Clerk’s proposed budget reflects a decrease of 6.9% in the Operations budget, due primarily to the deletion of expenses associated with local elections. 2002-2003 is a non-election year.

· No other significant changes are reflected.

Services Going Well

The preparation of Council minutes.

The Town Code of Ordinances continues to be updated and published on schedule. Code revisions are included in the Code within two days of adoption.

Providing information services to citizens, Town Council and Town staff.

Council agenda packets prepared and delivered as scheduled.

Services That Could Be Improved

Providing complete agenda items including attachments on the Town’s web site. The Clerk’s Office is moving towards digitally scanning documents provided for Council packets that are not provided in electronic form. This will enable us to post complete agenda packets for the public’s use on the web.

Potential Additions or Reductions

· Because of the extreme budget constraints this year, all Department Heads are preparing recommendations for reductions for consideration by the Manager.