Initial Budget Presentation to the Mayor and Town Council
2002-2003
I. MISSION STATEMENT: To provide
· Current recreational reading, listening and viewing materials and information about contemporary culture and trends.
· General information through answering reference questions and provision of specialized subscription reference services.
· Information and programs to support life-long learning.
· Instruction in finding, evaluating and using electronic information resources.
· Books: adult, juvenile and large print materials
· Audiovisuals: audio-tapes; compact discs
· Magazines and newspapers: Magazine Collection & Index , microfilm
· Telnet access to the library catalog to: reserve and renew materials; check material availability; view your own patron record
· Trained reference staff
· Reference collection
· 17 public Internet stations with networked printers: Gates grant
· NC Live: over $3 million of on-line data base subscriptions (Medline; BRS; ERIC etc.)
· Story Time (ages 3-5)
· Toddler Time (18-36 months)
· Summer Reading Program (ages 2-15)
· Summer Battle of the Books program (ages 7-13)
· Elementary School aged programs (ages 6-11)
· Teen Breakfast Club (ages 12 and up)
· Dial-A-Story (all ages)
· Pajama Story Time (families)
· Special performances: 5-10 per year
|
REVENUE SOURCE |
Actual 2000-2001 Revenues |
2001-2002 Budgeted Revenues |
Estimated 2001-2002 Revenues |
Estimated Revenues For 2002-2003 |
% Increase (Decrease) from Original Budget |
|
State Library Aid |
34,748 |
34,000 |
31,000 |
31,000 |
- 9 |
|
Orange County Library Support |
242,347 |
242,347 |
* 249,300 |
249,300 |
+ 2.9 |
|
Library Gift Fund |
35,000 |
45,000 |
** 95,000 |
45,000 |
-0- |
|
Copier |
10,491 |
15,000 |
10,000 |
10,000 |
-33 |
|
Fines and Fees |
114,683 |
110,000 |
110,000 |
110,000 |
-0- |
|
TOTAL |
$437,269 |
$446,347 |
$495,300 |
$445,300 |
- 0.23% |
* Council-approved budget revision from $242,347 to $249,300 (11/26/01).
** Council-approved increase (2/11/02).
Orange County’s library support:
The County support is low given the number of southern Orange County residents who use the library. As authorized, the Library Board will attend an Orange County Commissioners’ 2002-03 budget hearing this spring to request additional library funding support.
Library Gift Funds ($577,800):
On February 18, 2002, the Town Council approved spending an additional $50,000 from Library Gift Funds in 2001-02. Because of extreme budget constraints, use of additional gift funds may be required to maintain library services next year.
Most Library gift funds may be used for any library purpose. Attached is a summary of Library Gift Fund activity from 1985 to present. It identifies year-end balance, expenditures and transfers for each year.
Activities reflect annual transfers to purchase collection materials (books, audio-visual materials, magazines, etc.). Activities also reflect occasional transfers to cover costs of special projects (equipment, automation upgrades, consultant fees, etc.).
|
CATEGORY |
2001-2002 Original Budget |
2001-2002 Revised Budget |
2001-2002 Estimated |
2002-2003 Requested |
% Increase (Decrease) from Original Budget |
|
Personnel |
1,307,250 |
1,307,250 |
1,217,400 |
1,315,200 |
+ 0.6 |
|
Operations |
540,050 |
593,050 |
579,275 |
547,300 |
+ 1.3 |
|
Capital Equipment |
-0- |
2,600 |
2,600 |
-0- |
-0- |
|
TOTAL |
$1,847,300 |
$1,902,900 |
$1,799,275 |
$1,862,500 |
+ 0.8% |
· Personnel costs include a 4.5% increase for contract employees for nine months of the fiscal year
· The materials budget (books, periodicals, audiovisual materials, etc.) includes our anticipated vendor cost increase of 2.5% to maintain the current level of service.
· Patron use is up 5.2%.
· The new Five-Year Services Plan provides clear direction for future library development.
· Children’s in-house programs are in demand and well attended.
· Patrons will soon have access to an improved library home page (homework links; program information) and web access to the library’s automated catalog.
VI. KEY PROGRAMS THAT COULD BE IMPROVED
· Public internet stations and staff computers require more maintenance support than is currently available.
· Public demand for children’s services outpaces the library’s ability to deliver.
VII. PROPOSED ADDITIONS
Add 13 Library Page position hours ($4,700 per year) to:
· maintain alphabetic arrangement of children’s picture books, and
· shelve 5% more books and materials next year. This is 35,600 more materials than the 730,000 materials shelved last year.
Replace the Administration area copier ($6,000):
· The existing copier is 8 years old and undependable.
· Staff manually collates packet information for the Town, Library Board, Friends and Foundation because the machine’s collating feature is sporadic.
· Second year replacement has been requested.