TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Status Report on Council Goals and Objectives
DATE: January 18, 2002
We have organized this report to first list the most recent completed work, followed by a review of prior work in reverse-chronological order.
a. Promotes creation of housing in a range of prices through a system of incentives and requirements
b. Fosters sustainable development
c. Provides greater regulatory flexibility for the Council
d. Focuses more attention on the impacts and effects of development proposals
January 18, 2002 Status: Two drafts of a new Development Ordinance have been prepared. The second (and most recent) draft was presented to the Planning Board in June, and considered at a Council Public Hearing in June. In September, the Council received a status report and decided that additional study of the 2nd Draft is needed. The Council directed the Manager to set up a workshop that would allow both designers and the public in general to discuss the 2nd Draft in more detail, and then return to the Council for direction on changes to be made in preparing a 3rd Draft. The design workshop was held on January 11, and the public information meeting on January 14.
November 12, 2001 Status: Through the summer, work on the Development Ordinance was delayed by staff focus on the University development discussions. On September 20, the Council held a public hearing on the Second Draft of the Development Ordinance. The draft responded to comments made during the spring and at the June public hearing.
Town staff and the consultant will prepare a final draft that responds to public comments. Consideration of the Ordinance includes interactive workshops, tentatively scheduled for December, in which local designers and citizens could discuss how the proposed new regulations might work and what kinds of development might result from the changes. As determined by the Council on October 10, the staff and consultant will issue a follow-up report after the workshops, with an accompanying policy guidance section, for a Council meeting in January. This would result in a third draft being ready in February for review by Advisory Boards during February and March, with a Public Hearing scheduled in April, and possible Council action in May or June.
August 27, 2001 Status: On June 26, the Council held a public hearing to consider the first draft of the Development Ordinance. The draft had been presented to the various advisory boards on May 29. Town staff and the Town Attorney have worked with the consultant over the summer. A public hearing is scheduled for September 20 to consider the revised Ordinance. The timeframe for adoption will depend on the level of work required for the University development discussions and related issues.
May 7, 2001 Status: At the January 8 Council meeting, the Council received a proposed Scope of Services and Timeline from Development Ordinance consultant Mark White of Freilich, Leitner, and Carlisle. Fundamental to the revision of the Development Ordinance will be:
· Reference to the policies and strategies articulated in the Town’s new Comprehensive Plan.
· Revision of the development review process so that the Council will review a Concept Plan as the first step in every major development application.
· Upgrading of existing development standards, such that current standards on tree protection, environmental protection, and mitigation of stormwater and traffic impacts will be expanded and made more stringent and specific.
The first step in the consultant’s work was a work session held on January 22. Mark White presented the Council with a description of the steps involved in developing a first draft. On April 18, Mr. White held a work session with the Council to present an ordinance outline and a possible fall 2001 draft ordinance.
January 19, 2001 Status: On December 11, 2000, the Council adopted a resolution to conclude Lane Kendig’s consulting work on the Development Ordinance. On January 8, 2001, the Council directed the Manager to execute a contract with Freilich, Leitner, and Carlisle to continue the consulting work, reflecting a Council-approved Scope of Services and Timeline. The consultants will visit Chapel Hill four times between January and September: Once for a preliminary meeting with the Town Council (on January 22); once for a review of a detailed, annotated outline (in April); and twice for Public Hearings (in June and September).
September 25, 2000 Status: On May 8, the Council adopted a new Comprehensive Plan, which included a plan for revising the Development Ordinance. On May 22, the Council adopted an ordinance allocating $100,000 to hire a consultant to work on a new draft Development Ordinance.
March 27, 2000 Action Plan: The Council agreed in discussion to allocate funds to pay for the cost of a consultant to re-write the development ordinance.
January 18, 2002 Status: Completed. The Council adopted a comprehensive set of Transportation Impact Analysis (TIA) guidelines, requirements, and procedures intended to achieve this goal. Transportation Impact Analyses are now completed by consultants under contract to the Town and with associated costs paid by development fees.
November 12, 2001 Status: We have contracted with three firms to provide Traffic Impact Analysis services for development applications. The analyses will be based on the guidelines adopted by the Council, and work will be rotated among the three contract consultants as the Town receives development applications. We presently have two applications for which we are requiring the more rigorous Traffic Impact Analysis to be performed by our contract consultants and paid for by the developer.
August 27, 2001 Status: On June 11, the Council adopted a resolution to establish a revised traffic impact analysis guidelines and procedures required for development applications and changing the process for conducting traffic impact analyses. The guidelines are to become effective in October 2001. Engineering staff is currently soliciting proposals from consultants to provide the necessary services for the Town.
As part of the June 11 resolution, the Council directed the Manager to select private engineering consulting firms to perform traffic impact analyses for development applications. At the same meeting, the Council adopted a resolution directing the Manager to enter into a contract with LSA Associates, Inc., to complete a comprehensive Mobility Survey at a cost not to exceed $71,000.
May 7, 2001 Status: Advisory boards have reviewed the proposal, and a report to the Council is scheduled on May 21.
January 19, 2001 Status: On January 8, 2001, the Manager provided information and alternatives for revising the guidelines and procedures for preparing traffic impact analyses required for development applications. The Council referred the draft guidelines to the Transportation Board, the Planning Board, the Bicycle/Pedestrian Advisory Board, and local engineering firms for review and comment.
September 25, 2000 Status: The Town’s traffic engineer resigned last spring, and a new traffic engineer reported to work in late August. Because of the vacancy in the traffic engineer position, the report to the Council will be delayed until the second quarter of 2000-2001.
March 27, 2000 Action Plan: The Manager will report to the Council in the first quarter of 2000-2001 on options for obtaining traffic impact analyses with development applications.
November 12, 2001 Status: Through the summer, work on the Development Ordinance was delayed by staff focus on the University development discussions. On September 20, the Council held a public hearing on the Second Draft of the Development Ordinance. The draft responded to comments made during the spring and at the June public hearing.
Town staff and the consultant will prepare a final draft that responds to public comments. Consideration of the Ordinance includes interactive workshops, in which local designers and citizens could discuss how the proposed new regulations might work and what kinds of development might result from the changes. As determined by the Council on October 10, the staff and consultant will issue a follow-up report after the workshops, with an accompanying policy guidance section, for a Council meeting in January. This would result in a third draft being ready in February for review by Advisory Boards during February and March, with a Public Hearing scheduled in April, and possible Council action in May or June.
August 27, 2001 Status: At the Council's request, the consultant has included a provision in the draft Development Ordinance that would incorporate Council consideration of and reaction to a Concept Plan for large developments. The Council has indicated its interest in early input on a proposal as a means of minimizing controversy in later stages.
May 7, 2001 Status: The Town Council has discussed this idea with the consultant who is working on the Development Ordinance. The first draft of the new Development Ordinance will be considered by the Council at a Public Hearing on June 20.
January 19, 2001 Status: During the consultant’s visits with the Council in September and October 2000, the consultant suggested that the special use permit process is by nature inherently adversarial. The special use permit process, with its requirements for quasi-judicial proceedings, forces adversarial positions and limits the Council’s ability to interact with interested parties.
On December 11, 2000, the Council authorized the Manager to negotiate a scope of services for continuing work on the Development Ordinance. A key idea now being considered by the Council is revision of the development review process, to increase input by the Council during the early stages of project review. We continue to believe that the best way to make the process less adversarial is to incorporate procedural changes into the new Development Ordinance. Explicit attention to this issue would be included in any continuing work.
September 25, 2000 Status: On schedule.
March 27, 2000 Action Plan: The Manager will report to the Council in the second quarter of 2000-2001 on options for improving the process.
January 18, 2002 Status: On November 12, 2001, the Council authorized a design workshop to be conducted in the spring that would focus on development of selected properties in the downtown.
November 12, 2001 Status: On October 10, the Council adopted goals for a Downtown Design Workshop. Also, the Council adopted a resolution approving the process for conducting the Workshop and for issuing a Request for Proposals. An agenda item for the Council’s consideration tonight outlines proposals for visual modeling, including vendors, cost, and specific locations; and a budget amendment request for the project.
August 27, 2001 Status: On July 2, the Council received key conclusions made by the Manager after a review of the consultant’s proposal. Conclusions included: (1) that the Town does not have enough demand from its own employees to provide employee housing on its own; (2) that the University had not provided final comment on the proposal, (as of that date); and (3) preparation of a Downtown Master Plan may be a suitable next step in order to help the partners reach a decision on the project.
The Mayor’s Committee met four times between July and August. Issues discussed by the committee included: (1) the feasibility of partnering with the University; (2) the housing study’s connection to a Master Development Plan; and (3) characteristics of a Request for Proposals for a project for Town Lot #2 or #5 that would most likely attract serious and appealing proposals. The Council has scheduled a work session on the Employer-Employee Housing issue for August 29, where it will discuss these matters and future options for the project.
May 7, 2001 Status: At the January 19, 2001 Planning Session, the Council extended UniDev’s contract to include three additional items of work: 1) quantifying the demand for office space downtown, 2) providing in-depth work on whether there was a market for employer/employee housing and, 3) an analysis of how the Town could proceed on its own if the University chooses not to participate. The Council held a work session with UniDev on April 30 to receive a follow-up report that recommends proceeding with housing, office, retail, and parking development, contingent on University participation.
January 19, 2001 Status: On November 13, 2000, the Council authorized the Manager to execute an agreement with UniDev for the provision of additional consulting services in connection with strategic planning for the development of employer-employee housing and associated retail and parking facilities, the development of office space, and the feasibility of the Town proceeding in a development without participation of the University or UNC Health Care System. The agreement has been executed and the consultant has begun work.
September 25, 2000 Status: On April 10, the Council authorized the Manager to execute an agreement with UniDev to conduct an Employer-Employee Housing Study. Both the University and UNC Hospitals have agreed to contribute $33,000 each to help pay the cost, with the remaining $32,000 paid by the Town.
On July 11, the consultants presented Council Members with a Feasibility Analysis for the Rosemary Street Development Project, including a summary of survey results conducted with Town and University employees.
March 27, 2000 Action Plan: The Manager will negotiate a contract with UniDev, the consultant selected by the Council, and will submit the contract for Council consideration at its meeting on April 10, 2000. The Manager also will obtain a letter of commitment that will pledge the financial participation of the University and UNC Hospitals in supporting the study, as previously agreed informally, and present such letter to the Council at the same meeting.
January 18, 2002 Status: Work on this item was delayed by the Town-University discussions and will be resumed in the third quarter of this fiscal year.
November 12, 2001 Status: No change.
August 27, 2001 Status: Work on this item has been delayed by the Town-University discussions.
May 7, 2001 Status: The Council Committee made a presentation to the County Commissioners on March 20 and requested that the Commission consider continued and expanded use of the Old Post Office property.
The Manager has completed informal discussions with the Courts, the Postal Service, and the Downtown Commission regarding development of the Welcome Center. The next step is negotiation of a new lease with the Postal Service. This work may be delayed by the Town-University discussions project.
January 19, 2001 Status: The Committee reported its conclusions to the Council on December 11. The Council approved a resolution regarding the preservation and future use of the post office, including stipulations to: maintain a U.S. Postal Service office in the building through the negotiation of a long-term lease; continue use of the building by the District Court of the State of North Carolina; and consult with the Orange County Board of Commissioners and appropriate Court officials to develop a long-term plan for Court facilities. In the resolution, the Council also affirmed its intent to continue providing space to the Franklin Street Teen Center unless the space is needed for a more compelling community need.
The Council also directed the Manager to negotiate necessary arrangements with the Court, the Postal Service, and the Downtown Commission to allow installation of a Welcome Center in an area now used by the Postal Service as an employee break room, with final design details and other terms subject to be approved by the Council. The Council directed the Manager to negotiate lease of such space with the Downtown Commission for consideration by the Council.
September 25, 2000 Status: The Committee has reviewed the site and has met with the Chief District Court Judge and postal officials. The Manager is conducting further research as directed by the Committee, and the Committee will report to the Council at a future meeting.
March 27, 2000 Action Plan: The Council has appointed a special Committee on the Old Post Office to develop proposals for the preservation, enhancement, and future use of the building. The Committee has begun work and will report to the Council as progress is made.
November 12, 2001 Status: Work completed.
August 27, 2001 Status: The Manager issued a report to the Council on May 21 describing Monrovia’s financing structure. The report summarized the city’s use of tax increment financing and award of various federal grants, which have enabled Monrovia to reinvest in its downtown. North Carolina governments do not have authority for tax increment financing at this time. Monrovia’s potential downtown Assessment District may also generate new revenue by assessing downtown businesses approximately $80 to $100 a month on the basis of their linear street frontage.
May 7, 2001 Status: We plan to provide further information on Monrovia’s financing of its downtown vitalization efforts before the Council’s summer recess.
January 19, 2001 Status: The January 8, 2001 agenda includes a report on downtown Monrovia. The Council expressed further interest in how Monrovia financed its plan to bring businesses into town, and how the town had financed the purchase of land without using tax dollars.
September 25, 2000 Status: On schedule.
March 27, 2000 Action Plan: The Manager will provide a report on the City of Monrovia downtown redevelopment program in the first quarter of fiscal 2000-2001.
January 18, 2002 Status: WWe have
accomplished expect to complete
purchases of the Dickerson Court lots by the
first of 2002. However, closing on the 12 acres on Morgan Creek, between Smith
Level Road and US 15-501, has been delayed due to discovery of title
problems. Negotiations are ongoing for other parcels that meet the criteria
that the Council has set for land acquisitions.
November 12, 2001 Status: On September 10, the Council authorized the Manager to use 1996 Open Space bond funds to purchase nearly 13 acres of property on the south side of Morgan Creek, east of Smith Level Road, and west of Highway 15-501 for $189,000.
Preparations are being made under the Flood Mitigation Assistance grant to close on the four flood-damaged structures on Dickerson Court. In addition, negotiations are almost complete on the purchase of the fifth structure there that did not qualify for grant funds, with a recommendation to Council expected shortly.
Negotiations are ongoing for other parcels that meet the criteria that the Council has set for land acquisitions.
August 27, 2001 Status: The Council authorized the Manager to apply for a Flood Mitigation Assistance grant to purchase four flood-damaged structures on Dickerson Court, using up to $150,000 in Open Space bond funds for the required 25% local match. We have received approval of funding for three of the four properties. Tonight’s agenda includes a resolution that would authorize the Manager to sign a Flood Mitigation Assistance Grant agreement for the purchase and demolition of the three properties.
The Council authorized the Manager to apply for a Clean Water Management Trust Fund grant – using $2 million in Open Space bond funds as a local match – to purchase open space adjacent to Morgan and Wilson creeks. Negotiations on other parcels are close to resolution.
The Council has purchased a 9.2-acre property located on Little Creek, using Housing and Urban Development Disaster Grant of $112,000 and approximately $8,000 of the 1996 Open Space Bond funds for the total purchase price of $120,000.
May 7, 2001 Status: Orange County agreed to assist with the acquisition of land along Morgan Creek, as we continue to seek property owners who are interested in selling. One owner has indicated he may be willing to sell a key tract on Morgan Creek, and if agreement can be reached, we will pursue and apply for a Clean Water Management Trust Fund grant. We have continued negotiations for land north of I-40 using the Clean Water Management Trust Fund grant. Duke Power has indicated willingness to deed the Town a key tract along Morgan Creek just west of the Merritt Pasture in exchange for some fencing and/or landscape buffers. We are also still working to acquire a grant to buy land on Dickerson Court, next to Bolin Creek.
January 19, 2001 Status: In recent months, the Council has undertaken various initiatives regarding open space. On December 11, the Council approved the acquisition of 9.2 acres adjacent to Little Creek as a Stormwater Management Conservation Area. The acquisition meets the Council’s goals of promoting non-automobile connectivity and/or preserving entranceway corridors, scenic vistas, environmentally sensitive areas, Resource Conservation District land, community open space, and neighborhood open space. The Town has also actively been acquiring land along Dry Creek, and on December 11, the Council authorized the purchase of 34.572 acres of property west of Erwin Road and South of I-40, also with the goal of open space preservation.
September 25, 2000 Status: On June 12, the Council authorized the Manager to: (1) prepare a map of undeveloped parcels and of publicly-owned land to help the Council provide its guidance on primary areas of interest for acquisition; (2) request the services of Orange County’s staff land acquisitions specialist; and, (3) if such services are not available, present a proposal to the Council to engage the services of a real estate professional. Staff is working to prepare a map of undeveloped parcels and of publicly-owned land to help the Council provide its guidance on primary areas of interest. The map and an accompanying report with recommendations will be presented to the Council in the first quarter of this year.
March 27, 2000 Action Plan: The Council has adopted a schedule of general priorities for purchase of open space using bond funds. The Manager will prepare a proposal for the Council’s consideration in the fourth quarter of 1999-2000 that would further clarify the Council’s priorities for open space acquisition and propose engagement of a real estate professional to assist the Town in carrying out an acquisition program.
January 18, 2002 Status: Improvements have been made to several areas of our technology organization and infrastructure as part of the steps planned for FY 2001-2002.
One full time employee has been added to the Information Technology staff to provide better support for users and training. Work to establish a technology department in FY 2002-2003 is progressing. Bob Avery has begun work as active head of the unit and will prepare the proposed department budget for next fiscal year.
We have implemented a network server to provide access to mapping information for all Town staff and will continue development of this project throughout the year. We are in the process of enhancing citizen access to Town information and developing the capability for citizens and businesses to conduct basic information transitions such as filling out forms over the Internet. Web site improvements are a part of this project and will also continue through the year.
One goal of expanding networking services to remote fire stations and the Chapel Hill Community Center and Hargraves Community Center was achieved as part of the project to replace the wide area networking provider that went out of business unexpectedly. This project will include the additional sites and improve the networking access speeds for all Town facilities and for citizen access to Town information on the Internet. Work is in progress and should be completed in the third quarter.
November 12, 2001 Status: Work continues on the steps planned for FY 2001-2002. The information technology division has expanded with the hiring of a new employee to develop user and training support programs. Improvements to web site and mapping services are in progress.
August 27, 2001 Status: The budget adopted by the Council follows the Technology Plan in phases. Steps planned for FY 2001-2002 include: 1) planning for establishment in fiscal year 2003 of a department for technology, 2) making improvements to the Town web site and 3) increasing GIS capabilities. We have begun to evaluate possible alternatives for locating the proposed Information Technology Department. The Town web site has moved to a faster, more robust server.
May 7, 2001 Status: The March 28 preliminary report on the budget included provisions for implementing the first phase of the Town Technology Plan, with costs of $135,000.
On April 9, the Council received a follow-up report from the Citizens’ Technology Committee. The report recommended additional items for consideration in the 2001-2002 budget, including: (1) creating a separate information services department; (2) further upgrading the Town’s web site; and (3) accelerating expanded use of the Geographic Information System (GIS). The Technology Committee recommendations are presented as an option in the Manager’s Proposed Budget.
January 19, 2001 Status: Today’s agenda includes a report on the Manager’s Office structure and how the Manager’s Office is using technology to better implement the Council’s goals. On October 23, 2000, the Technology Committee presented a proposed Technology Plan for the Town of Chapel Hill. The Committee, which met 12 times over the year, worked with the Town staff in determining the current system capabilities and future needs.
The plan included recommendations to:
· upgrade network infrastructure;
· transform the Town web site to a one-stop access point for citizen and inter-governmental transactions;
· expand and restructure the Information Technology Group (ITG), making it a separate department that reports to the Town Manager.
We expect to return to the Council in February with a report on budget implications of the Technology Committee’s recommendations.
September 25, 2000 Status: On schedule.
March 27, 2000 Action Plan: The Council-appointed Technology Committee has been working for more than a year to conduct a review of Town operations. We expect that the Committee will report its findings and recommendations to the Council in the early fall of 2000. We believe that the Committee’s report will be a good beginning point for further discussion of the Council’s goal and development of a follow-up work plan by the Manager.
ADDITIONAL GOALS ESTABLISHED FOR 2001
January 18, 2002 Status: On November 26, the Council received a status report describing that inter-jurisdictional staff work on a revised set of documents had been completed. The documents are a draft Memorandum of Understanding and a draft Model Ordinance. We expect the draft documents to be presented to the Planning Board for consideration during January. The Council has called a Public Hearing to consider and discuss the documents for February 18.
November 12, 2001 Status: On September 24, the Council received a report on the Adequate Public Facilities Ordinance for Schools. The report to the Council explained that there was divergence on some key issues, including how school capacity is measured, the timing of applications for and issuance of Certificates of Capacity, and allocations of capacity across jurisdictions. The key point is that Chapel Hill, Carrboro and Orange County all need to agree on specifics – particularly methodology for projecting future student membership in schools and definitions of capacity.
The Town staff continued to work with staff and Attorney counterparts in Carrboro, Hillsborough, and Orange County to produce a revised Memorandum of Agreement and revised model ordinance to present to the Schools and Land Use Council. An October meeting of the Schools and Land Use Council was cancelled and has not yet been rescheduled. The scheduling of this meeting is the next step in this process.
August 27, 2001 Status: The Council directed the Manager and Attorney to request that staff members from other local jurisdictions and the two school boards meet to consider further the questions and comments made by citizens and Council Members, and to develop a revised recommended program in response. The Council instructed the Manager to forward information on the status of this project to the Development Ordinance consultant for consideration in the development of a proposed new Development Ordinance. A staff committee of planners and attorneys from the local public agencies is continuing to work on this project.
May 7, 2001 Status: On April 23, the Council received a Memorandum of Understanding and ordinance amending Chapel Hill’s Development Ordinance that would, if accompanied by similar actions by the Carrboro Board of Aldermen and the Orange County Board of Commissioners, create an Adequate Public Facilities Ordinance for schools in the Chapel Hill/Carrboro City Schools District. The Council deferred action and directed the staff to propose alternate language for consideration. A follow-up report is presented for the Council’s consideration as a separate item on tonight’s agenda.
January 18, 2002 Status: We have recommended that work on a general Adequate Public Facilities Ordinance be deferred until work on a Schools Adequate Public Facilities Ordinance is completed. Our reasons for recommending this have been: (1) The Council’s discussions and the staff’s work on the Schools ordinance are far more advanced than for any other component of infrastructure, and we believe that we can learn a great deal about the possibilities for pursuing this type of regulation through that work, lessons that will help inform work on a general ordinance; (2) drafting an effective Adequate Public Facilities Ordinance for any other infrastructure component, other than roads, would be difficult in North Carolina; and (3) an Adequate Public Facilities Ordinance for roads would necessarily carry with it an expectation/obligation that congested roads will be widened, a prospect that seems contrary to current plans and policies in Chapel Hill.
We note that the 1st Draft of the Development Ordinance had draft language for a general Adequate Public Facilities Ordinance. The proposed regulation in the 1st Draft raise a number of significant concerns and questions. The 2nd Draft does not have that language, and anticipates inserting the Schools Adequate Public Facilities Ordinance once it is ready.
November 12, 2001 Status: We continue to believe that the work on the Adequate Public Facilities Ordinance for Schools component, for which the most work has been done, provides a conceptual framework that could then be expanded to include consideration of other components of infrastructure. The next step in the process is a meeting of the Schools and Land Use Council. An October meeting of the Schools and Land Use Council was cancelled and has not yet been rescheduled. We will continue to provide the Council with updates on this process.
August 27, 2001 Status: The Council, through participation in the joint Schools and Land Use Council, and through the participation of its staff and Attorney in intergovernmental work groups, has been pursuing development of an Adequate Public Facilities Ordinance for Schools. The Town Council also directed the Development Ordinance consultant to work on an Adequate Public Facilities Ordinance for streets and roads. Both topics were included in the first draft of a revised Development Ordinance that was considered by the Town Council at a June Public Hearing.
Completion of the Schools Adequate Public Facilities Ordinance has been delayed by unresolved differing perspectives among the five parties that would need to come to agreement. Work continues, and a status report is to be brought to the Town Council in September. We believe that the work on the Schools component, for which the most work has been done, provides a conceptual framework that could then be expanded to include consideration of other components of infrastructure. Accordingly, we have suggested that the second draft of the revised Development Ordinance, which is to come to the Council for Public Hearing on September 20, delete these two sections for now, with text reserved pending the outcome of discussions on the Schools Adequate Public Facilities Ordinance.
May 7, 2001 Status: The Town Council has directed the Development Ordinance consultant to work on an Adequate Public Facilities Ordinance for streets and roads. The consultant has indicated that this will be included in the draft Development Ordinance that is to be considered by the Town Council on June 18.
January 18, 2002 Status: The January 2001 Data Book included facts and information related to the Comprehensive Plan indicators, and the January 2002 Data Book will continue this analysis. We also note that a recommendation of the comprehensive Plan is preparation of an annual Growth Management Report (which will be based on the Council’s adopted Grown Management Protocol and on information included in the Data Book). The first annual Growth Management Report is scheduled to be presented to the Council by April 2002.
November 12, 2001 Status: The January 2002 Data Book will once again include facts and information related to the Comprehensive Plan indicators. We should be able to begin to identify trends in the data, given that this will be the second year of reporting on that information. We also note that a recommendation of the Comprehensive Plan is preparation of an annual Growth Management Report (which will be based on the Council's adopted Growth Management Protocol and on information included in the Data Book). The first annual Growth Management Report is scheduled to be presented to the Council by April 2002.
August 27, 2001 Status: Chapel Hill Data Book information will become increasingly valuable with each additional year as a tool to track progress on topics related to sustainability. We also note that 2000 Census data are becoming available. We recently prepared a summary booklet reporting on trends that can be gleaned from the Census data.
May 7, 2001 Status: A section of the Chapel Hill Data Book, published on January 30, 2001, includes 30 indicators to monitor progress on the Comprehensive Plan. This section will become a standard component of future Data Books, and the indicators will be updated each year. At the Council Planning Session on January 19, Council Members Brown and Ward agreed to work on this issue as well.
January 18, 2002 Status: The traffic squad completed a series of holiday checkpoints to detect impaired drivers. An initiative in February and March focused on speeding and stop light violations, particularly on roadways with high levels of pedestrian crossings in residential neighborhoods
November 12, 2001 Status: Two traffic initiatives were completed between August 20 and October 29. In August and early September, enforcement efforts were focused on school zones and residential areas adjacent to schools. In October, the focus was on traffic enforcement on East and West Franklin Street. During this 10-week period, the police department issued 767 citations.
August 27, 2001 Status: The work schedules for the traffic enforcement unit have been changed to allow for more effective enforcement coverage. Statistics indicate that the majority of accidents occur prior to 8 p.m. The Police Department has shifted late-night traffic enforcement responsibilities (including DWI enforcement) to the regular patrol platoons. Traffic officers will focus on roadway safety between the hours of 6 a.m. through 8 p.m., Monday through Friday. Community safety outreach projects will be held on Saturdays throughout the fall.
Most citizen requests for traffic enforcement in their neighborhoods are for morning and evening rush hour patrols. The change in schedules allows the police to conduct a greater number of directed patrols in response to these requests.
Beginning in late August, the department will conduct a special 30-day traffic enforcement program that will include a safety demonstration at University Mall, enforcement in school zones and residential streets near schools, and the use of overtime funds to pay additional officers to monitor and enforce traffic violations.
May 7, 2001 Status: Efforts at improving pedestrian safety will involve all divisions of the Police Department. We will return to the Council prior to the summer recess with a report on enforcement efforts.
January 18, 2002 Status: As of December, 96% of the Town's employees have participated in diversity training with Henry McKoy:
· 451 non-supervisory employees attended four hour sessions
· 107 supervisors and a group of 15 "pilot" employees attended six-hour sessions
· department heads had previously worked with Mr. McKoy in a day-long session.
November 12, 2001 Status: In the first quarter of 2001, 255 of the Town’s 600 employees had participated in the diversity training effort. By mid-November, this number is expected to include almost all employees. Also as a part of this study, employees are completing a survey on their perceptions of the work environment, which will lead to a set of recommendations for further actions or study by the Town around the first of the year.
August 27, 2001 Status: On June 11, the Council approved a contract with McKoy and Associates to conduct diversity training with all Town employees and to conduct a study of the Town’s work environment. Training sessions have begun, with survey results expected to be presented in a report in November.
May 7, 2001 Status: We have begun preliminary discussions with a consultant who has experience in this area and will work to develop a proposal for the Council’s consideration prior to the summer recess.
January 18, 2002 Status: (A) We are currently working with LSA Associates (a consulting firm hired by the Council to develop a Mobility Report Card for the Town) and a consultant working for the University (in association with the OI-4 Development Plan approved by the Council) to collect traffic data at intersections throughout the community. With this data, which we expect to receive by the end of January, we will model traffic conditions at intersections and along roadway corridors at different times of day. We will develop revised timing plans to improve efficiency and reduce congestion at intersections, and to improve progression along identified travel corridors to the extent possible.
(B) This work was delayed by preparation for initiation of fare-free service. We expect to return to the Council early in 2002 with a report on the feasibility and utility of putting transponders on buses.
November 12, 2001 Status: (A) The Town has initiated discussion with the N.C. DOT regarding the comprehensive traffic signal upgrade. (B) We expect to return to the Council later this year or early in 2002 with an update on the feasibility and utility of putting transponders on buses.
August 27, 2001 Status: On June 11, the Council received a report on traffic signal timing during peak hours. The report explained that Town and State staff continue to work on getting the best possible performance from our traffic signal system at all times of day and night, including peak periods. We regularly monitor and evaluate all traffic signal locations in Chapel Hill and Carrboro for proper operation.
We have initiated discussions with the N.C. Department of Transportation (DOT) regarding a comprehensive traffic signal upgrade. This upgrade would include state-of-the-art controllers and fiber optic communication cables, which we would expect to result in a more efficient and reliable system.
We are preparing a report that will be presented to the Council in the fall regarding the utility and feasibility of using bus transponders in Chapel Hill.
May 7, 2001 Status: Work has begun on two phases of this goal:
(a) A study of the available technology, and;
(b) A study of the potential impact on traffic signals and the feasibility of such a project.
We will return to the Council in September with a follow-up report on these issues.
January 18, 2002 Status: The Town of Cary continues to wait for Piedmont Communications Services to obtain financing commitments for the fiber optic network project. The town has agreed to franchise requirements, and Piedmont has designed much of the system. However, the franchise requires that construction be undertaken within six months of its adoption. Therefore, the Town Council will act after Piedmont arranges financing.
November 12, 2001 Status: Recent reports indicate that the Piedmont Communications Service had not found financing to complete the Cary project. The company had expected to break ground by August, but the collapse of the technology sector has delayed development of the $40 million telecommunications network.
Cary may need to build a smaller, $6 million network on its own to control traffic signals. Cary is also expanding the Town Hall complex and needs to determine whether it will need space for traffic signal controls, or if the controls will be part of a separate network.
August 27, 2001 Status: We understand that Cary has settled administrative issues and that the vendor has finished design of most of the system. The Cary Town Council has not yet held a vote on a franchise agreement with Piedmont Communication Service, but will have a public hearing prior to vote. We will continue to monitor progress of this issue.
May 7, 2001 Status: The Town of Cary has provided us with information on its Fiber Optic Overlay Project. The project involves construction a fiber optic network at the curb along all of Cary’s 450 street miles. The network would contain numerous fibers that could be leased on a long-term basis to companies providing entertainment (cable television), data/internet, and telephony services. The goal is to have multiple service providers to bring competition to these services and trigger lower rates and higher level of services to citizens. On January 11, the Cary Town Council directed staff to proceed with negotiations with Piedmont Communications Service, Inc., for a cable franchise agreement and broadband fiber network. We will continue to monitor developments on Cary’s fiber optic overlay project.
In Chapel Hill, Town staff is participating in discussions with other Orange County agencies to explore the possibility of developing a community-wide network structure. The general objectives of the process are to take advantage of coordinated efforts in deploying networks, gain economies of scale, and improve accessibility and performance of our network infrastructure.
The University has been involved in the community-wide network discussions. The University has tentatively pledged its expertise in high performance networking to enable sharing economies of scale and other mutual benefits in the acquisition and operation of such infrastructure.
January 18, 2002: The Development Ordinance Revision project is one mechanism for addressing this goal and will be considered as the 3rd Draft is prepared. This goal may be better addressed in the Town’s Design Manual, with specific and detailed requirements. We expect that the Chapel Hill Design Manual will need to be updated once the Development Ordinance has been revised.
November 12, 2001 Status: The upcoming Third Draft of the Development Ordinance is one mechanism for addressing this objective, and will be considered as the Third Draft is prepared (scheduled to be ready for community consideration in February 2002). A key decision that will need to be made on this and other issues related to standards is, "What level of specificity should be included in the Development Ordinance vs. the Town's Design Manual?" It can be difficult establish specific design standards or details for parking area pedestrian circulation because parking areas vary in size, shape, and location. This item may be addressed in Design Guidelines and to a more limited degree in the actual Design Manual with detailed and specific requirements. We expect that the Chapel Hill Design Manual will need to be updated once the Development Ordinance has been revised.
August 27, 2001 Status: Work on this issue has been deferred because of the commitment of resources to the Town-University discussions project.
May 7, 2001 Status: Work on this issue has been deferred because of the commitment of resources to the Town-University discussions project. We will begin research this summer through an intern and will report progress at the end of the next quarter.
January 18, 2002: Minimum and maximum parking requirements are included in the Development Ordinance revisions currently under consideration.
November 12, 2001 Status: Minimum parking requirements are included in the Second Draft of the Development Ordinance. As explained above, consideration of the Ordinance will include interactive workshops to discuss how the new regulations might work and what kinds of development might result from the changes. The staff and consultant will issue a follow-up report after the workshops, with an accompanying policy guidance section, for a Council meeting in January. This would result in a third draft being ready in February for review by Advisory Boards during February and March, with a Public Hearing scheduled in April, and possible Council action in May or June.
August 27, 2001 Status: The Town Council directed the Development Ordinance consultant to work on this issue. The consultant has prepared a draft set of minimum and maximum parking requirements that reflect the Council’s adopted Comprehensive Plan and recent policy statements of the Council. The new draft minimum and maximum requirements will be part of the substantive changes proposed to the Development Ordinance that will be presented to the Council and considered at a September 20 Public Hearing.
May 7, 2001 Status: The Town Council has directed the Development Ordinance consultant to work on this issue. The consultant has indicated that this will be included in the draft Development Ordinance that is to be considered by the Town Council on June 18.
November 12, 2001 Status: It now appears that the earliest the project could begin would be April 2002, with an opening in October 2002. Delays involved: architect selection; negotiations to finalize the architect’s contract; the complexity in scope of design work; and resolution of technical issues regarding requirements of the Americans with Disabilities Act (ADA) and various codes governing swimming pools. A more detailed report will be forthcoming on November 26.
August 27, 2001 Status: Due to delays in the architect selection process and initial research of swimming pool and other issues, construction may be delayed until early 2002.
May 7, 2001 Status: Staff from Public Works and Parks and Recreation have met with representatives of GGA Architects to discuss the upcoming renovations. The tentative timeline includes:
· April-June 2001: Project Design
· July-August 2001: Advertisement for bids and bid award
· September 2001-April 2002: Construction
· May 2002: Reopen the facility.
November 12, 2001 Status: The application process for security monitors continues, and 20 monitors now provide service to the Town. Two monitors are assigned for 20 hours per week at the Hargraves Center. One monitor has just been hired to provide coverage from midnight to 4 a.m., four days per week, in the alleys of the Central Business District to monitor trash and litter problems.
August 27, 2001 Status: Ten (10) additional security monitors began service on July 20, bringing the total to 20 monitors. These additional monitors have been assigned to the Hargraves Center, the Central Business District (CBD), and the Town's parks and greenways. The first priority for additional patrols is the Hargraves Center and the CBD. The department has implemented a plan to hire at least 10 more monitors during the year to expand the coverage to more of the Town's park facilities.
As of August 1, the department had seven vacant police officer positions. Though we conduct an open recruitment for reserve officers, our priority has been to focus on filling the department's full-time vacancies.
May 7, 2001 Status: We will return to the Council before the summer recess with a report on the use of security monitors and auxiliary personnel.
January 18, 2002 Status: The Council may appoint a committee to address this goal.
November 12, 2001 Status: No change.
August 27, 2001 Status: No change.
May 7, 2001 Status: We understand that the Council will appoint a committee to address this goal.
November 12, 2001 Status: On October 13, the Council hosted a dedication ceremony for the Homestead Dog Park at Homestead Community Park.
The Southern Community Park Conceptual Plan Committee has included space for a dog park in the southern portion of the parkland on all of its plans. The committee has held two public forums and continues to meet and finalize its plans. We anticipate a Committee report to the Council in January.
August 27, 2001 Status: We have completed work on the Homestead Park dog park, which is now accessible and fenced, and signs, benches, and water access are all in process. On June 11, the Council approved a conceptual site plan for the Meadowmont School-Park site that did not include a dog park.
The Southern Community Park Conceptual Plan Committee has included a dog park area in its plans. The Committee has a public forum scheduled for September 6 to seek community input on all potential amenities and anticipates a second public hearing later in the fall, with a Council presentation anticipated for early in 2002.
May 7, 2001 Status: On March 26, the Council adopted a resolution directing the Southern Community Park Conceptual Plan Committee to include a dog park, one acre or larger in size, in its final recommended concept plan. The Council also directed the Manager to begin work on a dog park of approximately 20,000 square feet at Homestead Park, using $14,000 in existing 1996 Parks bonds allocated for the Homestead Park project. Staking of the park has been accomplished, with completion expected later this spring. In addition, we should soon be able to recommend a more specific location for a dog park at the Meadowmont School-Park site.