ATTACHMENT 2

 

Excerpt From Summary Minutes of a Planning Retreat, January 18, 2002

 

Council Goals and Objectives

 

Goals of previous Council (2001-2002)

 

Mr. Horton briefly reviewed the goals of the previous Council.

 

  1. Rewrite the Development Ordinance.
  2. Enhance the objectivity and usefulness of traffic impact analyses required for development applications.
  3. Modify the development application review process to make it less adversarial.
  4. Determine the feasibility of constructing employer-employee housing and associated services.

 

Regarding the workshops planned on the Development Ordinance, Mr. Waldon noted that they were scheduled for February 16 and March 23, tentatively planned to begin at 9 a.m.  He noted both workshops would be held in Town Hall.

 

Mr. Horton continued with the goals of the previous Council:

 

  1. Develop a plan for the preservation, enhancement, and future use of the Old Post Office Building.
  2. Provide a report on the City of Monrovia downtown redevelopment program.
  3. Make more effective use of Town funds allocated for the purchase of open space.
  4. Ensure that the Town staffing and organizational structure is appropriate to meet the challenges and take advantage of the opportunities of digital-age technology and changing expectations of citizens about communications and services.

 

Council Member Ward noted he would like attention paid to the educational aspect of goal 8, and ensure that we are doing all that we can do to make employees and citizens comfortable with technology.  Mr. Horton said that, using the Library as an example, that citizens now have access to the Internet.

 

Additional Goals Established for 2001

 

  1. Enact a Schools Adequate Public Facilities Ordinance.

 

Mayor pro tem Evans noted that the goal is stated as if it was going to take place, and it should be noted that it was under consideration.  Council Member Bateman said she had placed that goal on the list, and specifically meant that the Council would enact such an ordinance.  Mayor pro tem Evans said it should be noted that the Council could explore the options for such an ordinance. 

 

  1. Begin the process of developing a general adequate public facilities ordinance.

 

Mr. Waldon said a general adequate public facilities ordinance was problematic, and the consultant was addressing different issues regarding that.

 

Mayor Foy said regarding roads, was it possible to define them as adequate facilities rather than public roads.  Mr. Waldon said maybe, but his experience was that roads were addressed as providing adequate transportation services.  He said that the Town could say it would not provide further service in a particular area until a road was widened or a park provided, for instance.

 

Council Member Strom said it was important to leave this issue on the goals list and continue to explore options.

 

Council Member Ward asked about impact fees.  Mr. Waldon said impact fees were not a Development Ordinance issue.  Council Member Ward said he believed we would be more successful if impact fees were addressed and requested that the staff look into the issue and provide some guidance.

 

  1. Identify and track sustainability indicators, including environmental, economic, and social indicators.

 

Council Member Harrison said he believed there are data available in Durham County, particularly regarding traffic, which could be utilized.

 

  1. Enforce speeding laws in neighborhoods to increase pedestrian safety.
  2. Seek feedback from employees regarding work environment.  Create an impartial citizens’ group for this purpose, and ensure confidentiality for employees.
  3. a) Study timing of signals at intersections at peak hours.  b) Assess feasibility and utility of putting transponders on buses so that they could receive priority at intersections.
  4. Monitor and report on the Town of Cary’s work on development of a local fiber optic network for high speed Internet communications.
  5. Establish better design criteria for parking lots, to improve pedestrian safety.
  6. Review minimum parking requirements specified in the Development Ordinance for reasonableness and consistency with Council goals.
  7. Expedite renovations at Hargraves Community Center and A.D. Clark Bath House and Swimming Pool.
  8. Expand effectiveness of Police Department through enhanced use of security monitors and auxiliary personnel.
  9. Establish ways to increase diversity on the Council.  Create study committee for this purpose.
  10. Establish a dog park(s) to meet community needs.

 

Council Member Bateman, referring to goal 12, increase diversity on Council, asked if that referred to the recent diversity training?  Council Member Strom said he believed one of the purposes behind that was to make it possible for a larger number of citizens to serve by offering health insurance to Council members, as well as adequate compensation.

 

Council Member Strom said he had put goal 4 regarding neighborhood traffic on the list  He said we need to better define what it meant by pedestrian safety.

 

Mr. Horton said it would be helpful if the Council would indicate which goals could be dropped, and which ones should continue on the list.

 

Council Member Verkerk, referring to goal 9, suggested eliminating minimum parking requirements.

 

Council Member Strom, referring to goal, 2, asked if the Town ever goes back and conducts traffic counts to verify what has happened at a particular location to see if the projections were correct.  Mr. Horton said we have not done so in the past, but the Mobility Report Card was structured to address the issue of periodic review of conditions.  He said we have not examined specifics because of intervening variables that make it almost impossible to see if what we expected to happen actually happened.  Mr. Waldon added that staff periodically evaluates levels of service at intersections, but it was virtually impossible to generate data of exactly how much traffic is experienced at a particular intersection.  He agreed with the Manager that level of service could be designated, but not exact figures.  Council Member Strom said when the Council is given specific information about what a development project will generate, we should be verifying that information.

 

Council Member Ward agreed we should be checking our assumptions to see how accurate our estimates were.  Mr. Horton said we could make general determinations.

 

Council Member Kleinschmidt said he believed that verifying these numbers could give us a more accurate norm for Chapel Hill, rather than comparing the Town against national standards.  Mr. Horton said he believed that was correct, in part, but did not know whether or not it would be true for all types of uses, for instance a Lowe’s store compared to a restaurant.  Mr. Horton said he would appreciate some direction on additional work the Council might want the staff to do on this issue. He suggested that the staff could provide information about how traffic projections are made.

 

Mayor Foy, regarding goal 5, post office preservation, said he wanted preservation and enhancement and expansion of the Old Post Office Building to remain as a goal.

 

Council Member Wiggins said regarding goal 1, the Development Ordinance, we should cluster all issues regarding that under one heading.

 

Council Member Strom said that goal 6, open space, should continue.

 

Council Member Ward said regarding goal 4, he wanted to continue the process regarding downtown.

 

Council Member Wiggins, regarding goal 5, said the next step would be to evaluate recommendations for continued work on diversity/environment issues in the Town workforce.

 

Council Member Strom, regarding on-street and off-street parking strategies, stated he wanted to look at ways to manage Town lots and on-street parking, particularly the future of Lot 5.

 

Mayor pro tem Evans asked about the parking issues.  Mr. Horton said the University had agreed to a request that we have staff discussion about regulation of on-street parking near the University.  He said by law, the Town could take over the parking regulations on certain streets rather than allowing the University to regulate them.

 

Mr. Sachs noted that these are previous goals that are being moved forward to current year.

 

Mr. Horton said that many of the current goals will remain as staff priorities because they are built into the normal work schedule.

 

Council Member Ward, regarding goal 3, said he continued to hear concerns about speeding in neighborhoods.  He said he believed the issue is chronic and needs more attention.

 

Mayor pro tem Evans asked if goal 11 would continue.  Mr. Horton said that the staff understands the value of that goal and will continue it.

 

Council Member Strom, regarding parking and parking lots, stated that fare free transit gives us an opportunity to re-evaluate downtown parking:  how spaces should be leased; what is the policy on time limits; and, what is our commitment to turnover in the downtown.  He said the Council needs a comprehensive way to address downtown parking strategies. Council Member Harrison asked if we anticipated a future work session on this issue.  Mr. Horton said he did not believe we were at that point as yet, that the design workshop would be a beginning.

 

Council Member Bateman, regarding goal 5, suggested increasing minorities in supervisory positions.

 

New Goals for 2002 and Beyond

 

A.  Transportation Issues:

1.   Road system

                                                      i.               Weaver Dairy Road

                                                    ii.               Estes and Homestead

2.  Sidewalk System

                                                      i.                 Prioritizing

                                                    ii.                 Funding

3.  Transit System

                                                    i.                 NC 54/I-40 MIS Study

                                                  ii.                 15-501 corridor Phase 2 vs. airport connection.

4.  Bicycle System

                                             iii.                     Access/commuting possibilities to UNC

 

Mayor Foy said he was interested in the Council’s direction regarding Weaver Dairy Road.  Specifically, he said, he was not in favor of proceeding with the Council’s decision to widen Weaver Dairy Road, and would like the Council to revisit that issue.

 

Council Member Harrison said the Weaver Dairy Road Citizens’ Committee had suggested having a hearing before the DOT held its meeting this spring, to discuss this issue and see how the Town wanted to proceed.  Mayor Foy said he believed the Council had made a hasty decision, and in this instance the decision was too quick and did not accurately reflect the Council’s policies.

 

Mayor pro tem Evans said that decision was made by a previous Council.  She asked if there was a way to determine how many times issues were reconsidered that had been decided by previous Councils?  Mayor pro tem Evans said she believed it would bring more stability to the community if the Council were to reconsider issues more systematically.  She said she disagreed with Mayor Foy that the decision was made in haste, and noted the many discussions that had taken place before a decision was made.  Mayor pro tem Evans stated that unless new information were available, that reconsideration may not be appropriate.  She said she believed the Council should define when and how it would be appropriate to conduct such reconsiderations.

 

Council Member Strom asked Mayor Foy to give a clearer picture of what he was proposing.  Mayor Foy said that this Council was not bound by a previous Council’s decisions, and it was in its purview to reconsider the decision.

 

Mayor Foy asked if the Council wanted to reconsider this issue, and if so, what process should be used.  Council Member Strom said he did not believe that it should be discussed as a goal, and asked if Mayor Foy was requesting a decision today.  Mayor Foy answered no, adding he was asking for guidance on how the Council might want to proceed on this.  Council Member Strom said that the goal, then, would be to consider Council policy on road widenings.

 

Council Member Kleinschmidt asked for a more specific explanation.  Mayor Foy said the Council needed to decide if it wanted to revisit this issue, and if so, when.  He said it was an important community issue, and he was asking for feedback from the Council.

 

Council Member Verkerk said she would like to revisit this, because there were questions that were not asked at the time the decision was made.  She said she wants more information about stormwater runoff, automobile emissions, and the like.  Council Member Verkerk said the Council should think about the larger issues.

 

Council Member Wiggins asked Mayor Foy if he would be more specific in the reconsideration.  She said she did not mind reconsidering the project, but in the end she wanted to get turn lanes, sidewalks, and pedestrian and bike safety.  Council Member Wiggins said if those issues remain as the most important, she would be open to reconsidering the decision.

 

Council Member Bateman agreed with Council Member Wiggins, adding she did not support leaving Weaver Dairy Road as it is.

 

Mayor Foy said that if the Council decided to reconsider this issue, then the first step would be to stop the DOT design process.  He stated he believes it is important because it is not fair to have DOT proceed with the process and continue to put money into it, if the Council might change its mind.

 

Council Member Harrison said one detail that came out of the Weaver Dairy Road Citizens’ Committee was that they wanted a compromise to the 4-lane widening.  He said the location of that widening is the most controversial issue.

 

Mayor pro tem Evans said that if the Council were going to ask DOT to stop the process, she believed we should ask them if the work they are doing now could be used if another configuration were adopted.  She said that DOT has so many demands on its resources, that they may place their efforts elsewhere, leaving Chapel Hill with no improvements on Weaver Dairy Road.  Mayor pro tem Evans stated that she was uncomfortable with asking DOT to stop the process.

 

Council Member Ward said that he believed the process went significantly towards approaching DOT and finding what alternatives there were to their design, and what the Council heard was four or five lanes, or leaving it as it is.  He said unless there are other alternatives, he sees no reason to revisit the decision.  Council Member Ward stated he believes the Council chose the lesser of the evils that were proposed.

 

Council Member Wiggins noted a conversation she recently had with Council Member Harrison, where he said he had experience with negotiating with DOT and was successful at getting them to approve an alternative where improvements were made to a roadway.  She said that he had said that four lanes would be a possibility if we could get DOT to narrow the lanes, for less impervious surface and reduced speed.  Council Member Harrison said that happened during the design process, which is what the Mayor has suggested be stopped.  He said we need to be breaking the mold with DOT, and this was an excellent project to start with.

 

Mayor Foy said he wanted the Council to be aware of issues surrounding the TIP, and that our vision was consistent with the Comprehensive Plan.

 

Sidewalk System

 

Council Member Verkerk said, in terms of priority, she wanted to hear a sound resonate voice from the Council that sidewalks are a priority.  Also, she added, she wants the staff to think about providing sidewalks and crosswalks which would encourage pedestrian use, rather than assuming that there was not enough pedestrian movement to justify a crosswalk or sidewalk.  Mr. Horton noted that it is usually a DOT opinion, not a staff opinion.

 

Council Member Harrison said the Council has a priority to look at connectivity, that pedestrian routes in general are studied before sidewalks are put in place.  He said the Council needs to think about sidewalks and thoroughfare systems.

 

Mayor pro tem Evans said, regarding fare free and the University’s removal of parking on campus, that she believes that the Council should prioritize downtown pedestrian movement.

 

Council Member Ward said he wanted to prioritize links to bus stops, and to continue to push staff to be creative in identifying additional funds for sidewalks.

 

Council Member Wiggins requested a copy of the road system in Chapel Hill, with State roads and Town roads defined.  Mr. Horton said that a map would be provided.

 

Mayor pro tem Evans noted that the sidewalks in the Sykes Street and Northside area should be evaluated.

 

Transit System

 

Council Member Strom said that it would be helpful to have a policy discussion on the NC 54/  I-40 MIS Study, and the 15-501 Corridor Phase 2 vs. airport connection, since these are both TTA issues and he is the new Town representative on that Authority.

 

Council Member Harrison said he wanted a policy discussion on the multi-jurisdictional travel demand board and if the Council wanted to have representation on that board.

 

Council Member Ward asked that the Council consider establishing a traffic calming fund, and noted that the Council was receiving more requests from neighborhoods for traffic calming.

 

Bicycle System

 

Council Member Harrison said he wanted to increase the number of bicycle commuters to the campus.

 

Mayor pro tem Evans noted that Carrboro had recently been recognized as the most bicycle friendly town in North Carolina, and it may be helpful to talk with them to see what they are doing in this regard.

 

Council Member Ward said he wanted to look at the educational component of non-motorized transportation.

 

B.  Planning Issues:

1.   Schools Adequate Public Facilities Ordinance

2.   Horace Williams: Council data gathering.

3.   Energy, Environment and Sustainability Committee

4.   Joint Planning with Durham/Chatham.

 

1.      Schools Adequate Facilities Ordinance.

 

Mayor Foy noted that this issue was coming forward to the Council in the near future.  Mr. Horton said a process was in place, and that goal would move forward.

 

2.     Horace Williams – Council data gathering.

 

Council Member Strom said it seems that the Horace Williams tract and the future potential of that tract should remain as a priority.  He suggested that the Mayor appoint a Committee to collect information to help the Town’s negotiations.

 

Mayor pro tem Evans said we should specify exactly what information was to be collected, because there may be cost implications.  Council Member Strom said the Committee could work to define what information would be useful, and then the Council would have to agree that it was an effective use of resources.

 

Council Member Ward said he wanted public forums as part of the Horace Williams process.

 

Council Member Wiggins said we might request copies of the most recent reports on the old landfill and toxic waste areas of the Horace Williams tract, and to what extent contamination has occurred.

 

Mayor Foy said there is some value in focusing on issues that are specific to the Town as opposed to the University, for instance the impact on the road system and transportation in general, impact on the water and sewer system, and any impact on our public works facility.

 

Mayor pro tem Evans said the University is holding public forums in neighborhoods now, so is Council Member Ward suggesting that we hold additional public forums?  Council Member Ward answered he believes that if we hold public forums it would enhance rather than duplicate the University’s efforts.

 

Council Member Kleinschmidt said he believes it would be more effective for citizens if the Town hosted its own public forums.

 

3.     Energy, Environment and Sustainability Committee

 

Council Member Wiggins suggested we consider bio-diesel fuel possibilities.

 

Council Member Harrison said we need to have future discussions on this, including appointments to such a committee.

 

Council Member Ward said we need to react to Shaping Orange County’s Future report.

 

Council Member Strom said we need to use this committee in the same way the Technology Committee is used, that is that professionals be appointed that could advise the Council.

 

4.      Joint Planning with Durham/Chatham.

 

Council Member Harrison suggested a joint planning work group with Durham and Chatham Counties.  He said such a work group could raise Council awareness of the issues.  Mayor Foy said that joint planning with Chapel Hill and Durham, and Chapel Hill and Chatham, were separate.  He said the Council must take an aggressive posture regarding joint planning.

 

Council Member Ward suggested more communication with the County Commissioners on these issues.

 

C.  Town Organization Issues

Construction Management

Communications

Public Safety/Police Policy

i.    Neighborhood traffic

ii.    Pedestrian safety

iii.   Community policing

 

Mr. Horton said that the staff has been asked to do several things:

·        improve maintenance of Town properties;

·        improve construction contract management;

·        improve capital improvement planning and project management; and,

·        improve construction management.

 

Mr. Horton said we are allocating more funding to property maintenance and small improvements.  Mr. Horton noted the following:

 

·        construction bid documents and contract documents are being rewritten;

·        contract negotiations and contract management is now centralized;

·        contract dispute settlement is centralized;

·        a fifteen year, comprehensive, fiscally constrained capital improvements program has been developed;

·        a comprehensive buildings assessment has been conducted;

·        the Comprehensive Plan was adopted;

·        the Greenways Master Plan was completed;

·        the Parks and Recreation Master Plan is near completion; and

·        the Library Master Plan is in progress.

 

Mr. Horton said the next steps would be:

 

            1.   Transfer a position from equipment maintenance to building maintenance, and use the position to lead work and supervise building mechanics.  He said this would enable the Buildings Program Supervisor and the Internal Services Superintendent to spend more time on construction management.  Mr. Horton said staff would prepare an action item for the Council’s consideration.

 

2.   Seek approval from value engineering and construction management firms for services such as: development of construction standards and specifications; phase scheduling; value engineering; cost control and cost estimating; bid evaluation; construction administration; and construction inspection.  He said staff would prepare a proposal for the Council’s consideration.

 

3.   Conduct further research on newly authorized “Construction Manager at Risk” option and prepare report with recommendations for the Council’s consideration.

 

Council Member Strom said he believed that, under Next Steps, No. 2, this is a priority.  He said it is an essential step that must be taken, and recommended that the Council move in that direction.

 

Council Member Harrison asked for a clarification of value engineering.  Mr. Horton said a value engineer could work to achieve the same priorities for a lesser cost.

 

Council Member Wiggins said timeliness of information provided to the community needs to be addressed.  She suggested creating a database of homeowners associations and routinely notifying them of issues before the Council.  Council Member Wiggins asked that when the Council receives agenda items, could there be some indication if the item is related to the Comprehensive Plan?  She wondered if there was a way that information such as letters of commendation to the staff, newsletters, and the like could be on the web so that they could be accessed, but no hard copies be provided daily to the Council.  Council Member Wiggins said she receives multiple copies of the same documents time after time.  And, she said, she also receives copies of meeting notes from staff, and then receives it again in various reports.  Council Member Wiggins said she wanted to be more efficient in how we share information, and suggested a little more thought in how this information gets distributed to the Council and to the public.

 

Council Member Ward said that last year he had asked staff to begin providing feedback to boards and commissions on how the Council decides on issues.  Mr. Horton said the system is not fully in place and is still being worked on.  Council Member Ward said he wanted a work session on how the Council could improve discussion on Town issues among themselves, with a goal of being more effective in its deliberations and with each other.

 

Council Member Bateman, regarding advisory boards, said that feedback should be provided to applicants if they are not selected.  And, she said, staff should check to see if they are still interested before their application goes forward.

 

Council Member Ward said he wanted to explore and incorporate technology into Council-staff communications.

 

After some discussion regarding time limits on today’s topics, Mr. Horton suggested setting a work session at 5:30 p.m. on January 28, just prior to the Council’s scheduled public hearing, to complete this discussion.  The Council agreed by consensus.  (See pages 17 and 18 for later discussion.)


 

Public Safety

 

Council Member Strom said the size and scope of public safety is huge, and he would like to better understand the policies and the professional decisions that go into making those policies.  He said he would like to review all policies and the process regarding the Halloween event.  Council Member Strom said he wanted more aggressive traffic enforcement in neighborhoods to enhance pedestrian safety.  He asked if the Council should consider a shift in public safety resources?

 

Council Member Verkerk said she wanted more focus on the rights of pedestrians and bicyclists.

 

Council Member Wiggins said she wanted to discuss combining the Transportation Board and the Bicycle and Pedestrian Advisory Board.  She said the two boards’ recommendations appear to mirror each other many times.  Council Member Ward suggested removing the overlap in their mission, rather than combining them.

 

Council Member Harrison said he believed the charges for these boards, as well as the Greenways Commission, should be studied.

 

Mayor Foy said, regarding community policing, we need to be in close touch with the problems on Sykes Street, adding this is not just a police issue.  He said the Council needs to have a firm grip on what’s going on in that neighborhood.

 

Council Member Ward said he wanted to push for activated signals for buses.  He added he also wanted to look at how snow removal is done and improve that service to bicyclists and walkers.


D.  Solid Waste Management

1.                  Pay as You Throw

2.                  Recycling Carts

 

Council Member Strom said the Council has received a report on the obstacles to Pay as You Throw.  He said it was a significant issue that should be pursued.  Council Member Strom said that this issue, as well as the issue of recycling carts, needs to be discussed with the County.  He suggested the Council study both issues and communicate with the County.

 

Other

  1. Events Tax
  2. Downtown Playground

 

1.         Events Tax

 

Council Member Strom said there was some discussion with the University about an events tax, and wanted the find out the pros and cons of such a tax and how to proceed with discussions with the University.

 

2.   Downtown Playground

 

Council Member Verkerk said this issue is related to the ultimate use of Lot 5.  She said she would like to have a satellite children’s library in the downtown.

 

Mayor pro tem Evans said she wanted the entire downtown to be a goal.  She said other communities are spending a great deal of time and money on improving their downtowns, partly to address the economic downturn that the country is experiencing.  Mayor pro tem Evans stated that she has noticed a change in the atmosphere of the downtown, and would like to reverse that trend.  She said many businesses are struggling, and the opening of the Streets at Southpoint Mall in Durham will have an effect on business in our downtown.  Mayor pro tem Evans said the Council needs to recognize the importance of the downtown.

 

Mayor pro tem Evans said she wanted an increased police presence in the downtown and nearby neighborhoods.  She said that Streetscape needs to continue to make the downtown a more attractive and viable area.  Mayor pro tem Evans added that tree replacement needs to continue.  She said we have a homeless population that needs to be better served, and we need to better identify their needs.  Parking needs to serve the community, she added, especially parking for downtown visitors.  She said we need to enhance the bicycle and pedestrian infrastructure.  Mayor pro tem Evans said we need more community events to enhance perception of the downtown.  She said we need more residential areas in the downtown, and should encourage redevelopment in the downtown.

 

Council Member Bateman said she wanted to establish a policy with the County for parks and recreation facilities construction and operation, to provide more funding.  She stated she also wanted to halt the transition of Northside into a student/rental enclave.

 

Mayor Foy said he wanted to encourage the Downtown Commission and the Visitors Bureau to become part of the Council’s budget discussions regarding the Downtown.  He said he did not want this to necessarily be a goal, but was asking the Council to allow that process.

 

Council Member Ward said he wanted the parking deck plaza to be made a part of Mayor pro tem Evans’ list of issues.  He also asked to include Council Member Verkerk’s downtown playground to that list.  Mayor Foy said the post office should also be added to that list.

 

Mayor pro tem Evans said she has seen an increased rodent population downtown, and believes the Town needs to be aggressive in ridding the downtown of these pests.

 

Council Member Strom said, regarding the location of a downtown playground, that the Council should consider not leasing the 35 parking spaces that FGI recently gave up, but instead to use it as a temporary playground.

 

Council Member Verkerk said she would like the Council to discuss what Chapel Hill could provide that others cannot, such as arts in the downtown.  She asked if this could be a marketing strategy to increase visitors to the downtown.

 

Council Member Ward said he wanted to address a rewrite of the Design Guidelines.

 

Council Member Strom said he wanted to address the regulation of leaf blowers in the context of the Noise Ordinance.

 

Council Member Kleinschmidt said that in the spirit of the Council’s commitment to diversity, he asked that the Council reconsider its decision to begin the January 28 work session at 5:00 p.m.  He noted that because he works a full-time job, he would prefer to work a full day rather than having to leave early to attend at 5 p.m. work session.

 

Council Member Bateman said she would appreciate some attention be paid to the length of time of meetings.  For instance, she said, if the Council has a work session before a regularly scheduled Council meeting, then the regularly scheduled meeting should not be as long as it normally would.

 

The Council agreed by consensus to change the beginning time of the January 28 work session to 5:30 p.m.

 

Mayor Foy said the Council needed to discuss what the length of time of a normal meeting should be.  Mr. Horton reported that past policy has been not to take up new business after 10:30 p.m.  Mayor Foy said that the Council’s goal should be to end meetings by 10:30 p.m.  The Council agreed by consensus.

 

Council Member Kleinschmidt said it was a hardship for him to attend meetings earlier than 5:30 p.m.  Mayor Foy said that maybe the Council should address the budget work sessions that begin earlier than that, since it would not be convenient for all Council members.

 

The meeting was adjourned at 1:55 p.m.

 

Attachment:  Flip Charts from 1-18-02 Planning Retreat


Flip Charts from Council’s January 18, 2002 Planning Retreat

 

 

POSSIBLE COUNCIL GOALS 2002-2003

 

ü      Provide opportunities for training at other sites than library.

ü      Explore the issue of Adequate Public Facilities Ordinance for venues other than schools.

ü      “For impact fees…

ü      Eliminate “minimum parking” requirements.

ü      Preservation, enhancement/expanded use of Old Post Office.

ü      Complete rewrite of Development Ordinance.

ü      Review of design manual.

ü      Maintain focus on purchase of open space.

ü      Continue process re: downtown (current year #4).

ü      (Current year #5) Consider/evaluate rec’ds for continued work on diversity/environment issues in work force.

ü      Overall strategy for downtown parking.  Comprehensive.

ü      Target: increase minorities in supervisory positions.

ü      Reconsider widening decision for Weaver Dairy Road.

ü      Consider Council policy on road widening.

ü      Stop the design process for four lanes on Weaver Dairy Road and try to get a compromise that works for everyone, including the safety improvements that are needed.

 

SIDEWALKS

 

·        Crosswalks in advance of pedestrian traffic.

ü      Pedestrian bicycle routes in general: prioritize connectivity.

·        Think about sidewalks and thoroughfare system: prioritize down subdivisions.

ü      Prioritize downtown for pedestrian movements.

ü      Prioritize links to bus stops re: pedestrians.

ü      Additional funding for sidewalks.

ü      Evaluate sidewalk needs in Northside and Sykes Streets.

·        Policy discussion Transit ((current year #1 and #2).

·        Policy discussion on multi-jurisdictional travel demand – fill the seats?

·        Consider establishment for traffic calming funds.

ü      Raise numbers of bicycle commuters to UNC. Work across jurisdictions, e.g. Carrboro.

ü      Educational component of non-motorized transportation.

 

MARKETING

 

·        Collect legal/State information re old landfill/toxics? (Mayor’s Committee) regarding

Horace Williams issues.  Town-specific issues.

ü     Embed public forums in the Horace Williams process.  Compliment UNC forums.

·        Bio-diesel fuel possibilities.

·        Future discussion on energy, environment and sustainable frame?  Appointments.

ü     React to shaping Orange County’s Future report.

 

ADVISORY/TECHNICAL

 

ü       Joint planning with Durham; raise Council awareness.

ü       Joint planning with Chatham: get it started.

 

CONSTRUCTION MANAGEMENT

 

ü      Feedback to applicants to advisory boards.

ü      Incorporate e-technology in Council-staff communications.

ü      Different process of dealing with Halloween.

ü      Consider combining Bicycle and Pedestrian and Transportation Boards:  look at it or remove overlap in missions.

ü      Be in close touch with the problems on Sykes Street, including but not only Police presence.


COMMUNITY POLICY

 

 

DOWNTOWN AS A GOAL

 

·        Reverse trends (martini bars) (closings)

·        Recognize its importance (hotel occupancy down)

·        Police presence.

·        Streetscape

·        Tree Replacement

·        Better serve homeless population (also on thoroughfares)

·        Parking

·        Market what’s available

·        Infrastructure of bicycles and pedestrians

·        Downtown playground.

·        Encourage residential development

·        Encourage redevelopment – Post Office?

·        Parking Deck Plaza “Spray Park”.

·        Establish policy with County on parks and recreation facilities that rely on joint funding.

ü       Halt transition of Northside into student/rental enclave.

ü       Rats: rid aggressively.

·        Don’t lease 35 parking spaces and consider temporary playground there.

ü       Consider the arts as a downtown engine.

·        Address design guidelines.

·        Address regulation of leaf blowers.