TOWN OF CHAPEL HILL

TOWN CLERK’S OFFICE

USER FEE SCHEDULE

Fiscal Year 2002-2003

TOWN COUNCIL AGENDA PACKET FEE

The Town of Chapel Hill produces Town Council agenda packets for interested persons. Depending upon individual preference, materials are either mailed or picked up at the Town Hall. Most materials are available on the Town’s Web site, at www.townofchapelhill.org.

Fees are set to capture all estimated postage costs and estimated production (paper, unit rental and supplies) costs.

AGENDA PACKETS PICKED UP AT TOWN HALL $210 per year

MAILED AGENDA PACKETS $350 per year

One agenda packet will be provided free of charge to area media and governmental jurisdictions, upon request.

Agenda face sheets will be provided free of charge. Agenda packets are also available for review at the Reference Desk of the Public Library and at the Town Hall.

TOWN CODE OF ORDINANCES

The Town Code of Ordinances contains the Town Charter and all ordinances that govern the Town. The Code is updated annually through supplements produced and distributed by the Clerk’s Office. It is also available on the Town’s Web site, at www.townofchapelhill.org.

TOWN CODE OF ORDINANCES $125

ANNUAL SUPPLEMENTS TO THE CODE $ 15 per year

COPYING FEES

Personal copies may be made in the Clerk’s Office at a cost of 10 cents per page.

TOWN OF CHAPEL HILL

ENGINEERING DEPARTMENT

INSPECTION FEE POLICY

The charging of fees is an equitable method of recovering costs or portions thereof from the users of engineering inspection services provided by the Town of Chapel Hill. Such inspections benefit developers and contractors by providing assistance in quality control and construction efficiency, thereby reducing potential costs of repairing/replacing substandard work and reducing the risk of future reprisals from dissatisfied buyers and/or public officials. The public-at-large benefits by being assured of quality construction which is safe, functional, economical, and does not require high costs for future repair and maintenance.

Fees are set to recoup most of the costs of providing standard engineering inspections for public works construction, and to maintain a reasonable comparative relationship to fees for similar services in other North Carolina communities. Review of fees shall be scheduled based on cumulative revisions in the cost of providing inspection services.

Fees shall be waived for all Town administered improvement projects, projects determined by the Town Manager to be of public necessity such as major utility construction by OWASA or others, projects developed by or for the University of North Carolina at Chapel Hill or the North Carolina Memorial Hospitals, and private development projects or parts thereof which include publicly subsidized housing so determined by the Town Manager.

FEE SCHEDULE

The following fees will apply to engineering inspections within the jurisdiction of the Town of Chapel Hill:

Full or Partial Street Improvements

(including storm drains, sidewalk, curb and gutter, paving, grading and appurtenant work in or adjacent to public rights-of-way)

$4.00 per linear foot

Utility Service Improvements

(including excavation, backfill, and appurtenant work relating to the installation, repair, replacement, or removal of sewer, water, gas, telephone, electric, and/or similar utility facilities in or adjacent to public rights-of-way)

$1.10 per linear foot

Driveway Entrances

(Including removal of existing curb and gutter as necessary, excavation, forming, and concrete placement for new driveway entrance and apron)

$50.00 lump sum

TOWN OF CHAPEL HILL

ENGINEERING DEPARTMENT

MUNICIPAL CEMETERY FEES

The Town of Chapel Hill owns and operates two cemeteries which are available for use by both residents and non-residents of the Town.

The cemetery fee entitles the purchaser to burial rights in perpetuity for specific cemetery space or spaces identified in the Town cemetery records and surveys.

The fees are set to approximate typical charges for similar facilities in our region of North Carolina, and they are reviewed regularly to maintain parity.

FEE SCHEDULE

	RESIDENT	NON-RESIDENT
BURIAL SPACE	$500	$1,000
CREMATION SPACE	$250	$ 500
INTERMENT FEE*	$450	$ 450

*Interment fee is required only if burial vault or grave liner is not used, in accordance with Chapter 6 of the Town Code of Ordinances.

TOWN OF CHAPEL HILL

CHAPEL HILL FIRE DEPARTMENT

SCHEDULE OF PERMIT FEES

Initial Fire Code inspection--No charge

First re-inspection--No charge

Second and subsequent re-inspection fees based on square footage

Up to 1500 square feet------ $20.00

1501 to 3000 square feet---- $30.00

3001 to 4500 square feet---- $40.00

4501 to 6000 square feet---- $50.00

6001 square feet and above- $60.00

Re-inspection fee in the event inspection (pursuant to Certificate of Occupancy) is rejected-- $50.00.

Plan review fees for building and sprinkler inspections based on square footage as listed above.

TOWN OF CHAPEL HILL

INSPECTIONS DEPARTMENT

INSERT CHARGE HERE

TOWN OF CHAPEL HILL

INSPECTIONS DEPARTMENT

SCHEDULE OF BUILDING PERMIT FEES

The following schedule of building permit fees is applicable to the Chapel Hill zoning jurisdiction. Fees are based on cost of construction.

$ 100 - $ 1,000 $25.00

$1,001 - $ 5,000 $40.00

$5,001 - $10,000 $55.00

$10,001- $20,000 $75.00

$20,001- $50,000 $6.00/$1,000

$50,001- $500,000 Base fee of $300 + $2.50/$1,000 over $50,001

$500,001 and up Base fee of $1,425 + $1.25 per thousand over

$500,001

MISCELLANEOUS

Swimming Pools: $40.00/In Town limits; $60.00/Out

Signs: $25.00 for the first sign + $5.00 each additional sign

Mobile Homes/Construction Trailers: $40.00/In; $60.00 Out

Insulation: $40.00/In; $50.00/Out (per housing unit)

Additional inspections made necessary through failure to comply with applicable code requirements are hereby designated as "re-inspections". For each re-inspection, a fee of $50.00 shall be paid before a re-inspection can be scheduled.

There is a $4,407.00 Chapel Hill-Carrboro School Impact Fee to be charged for every new detached dwelling unit and a $1,979 impact fee for all other dwelling units. This shall be paid for in order to receive a Certificate of Occupancy and final power.

This schedule shall be effective from July 1, 2002 until amended.

TOWN OF CHAPEL HILL

INSPECTIONS DEPARTMENT

ELECTRICAL FEE SCHEDULE

Single Meter - 100 amp $50.00

Single Meter - 125 amp $55.00

Single Meter - 150 amp $60.00

Single Meter - 200 amp $65.00

Single Meter - 400 amp $70.00

Single Meter - 600 amp $80.00

Single Meter - 800 amp $90.00

Single Meter - 1000 amp $100.00

For OUTSIDE Town limits, add $30.00 to above fees.

Change Service - $25.00/In; $40.00/Out

Mobile Homes/Construction Trailers - $25.00/In; $40.00/Out

Additions and Alterations - Counted by total number of lights, switches and outlets added, moved or changed.

First 10 - $30.00

For each additional ten (10) fixtures, add $3.00. For example, 65 fixtures would be $45.00.

This schedule shall be effective from July 1, 2002 until amended

TOWN OF CHAPEL HILL

INSPECTIONS DEPARTMENT

MECHANICAL AND PLUMBING FEE SCHEDULES

MECHANICAL

$25.00/In Town limits; $50.00/Outside Town limits for each unit of heating and cooling.

For example, ONE heat pump, gas furnace with A/C or electric furnace with A/C would be $50.00 inside Town limits, $100.00 outside; Two of the above in a dwelling unit would be $100.00 and $200.00 respectively.

Change-outs or replacing both heating and cooling units would be the same. But if you are only replacing the heating OR cooling units, the fee would be $25.00 or $50.00.

PLUMBING

Inside Town limits:

$6.00/fixture - $30.00 minimum charge

$25.00 sewer connection fee for existing homes

Outside Town limits:

$7.00/fixture - $35.00 minimum charge

$30.00 sewer connection fee for existing houses

This schedule shall be effective from July 1, 2002 until amended.


*Town of Chapel Hill Inspections Department - Building Permit Fee Schedule*

Building Valuation Data Table

For Use in Determining Total Valuation for Building Permit Fee Calculations

Determination of Total Valuation. For purposes of determining fees, total valuation shall be either the actual contract price or an applicable amount based on the total square footage of the structure to be built, multiplied by the square foot cost data prescribed on the attached Building Valuation Data Table which is a part of this fee schedule, whichever is greater. *Data in the tables must be multiplied by the appropriate regional modifier. The regional modifier for the* *Chapel Hill* *area is 1.07. In absence of a actual contract the total square footage price will be calculated on the "Good" category.*





Occupancy			Type of Construction
	I-A	I-B	II-A	II-B	III-A	III-B	IV	V-A	V-B
Assembly
Auditorium
- Good	130	125	64	62	100	96	100	65	62
- Average	95	92	44	42	71	67	72	45	42
Church
- Good	126	121	88	86	101	97	102	80	91
- Average	92	89	65	63	73	69	74	69	65
Gymnasium
- Good	103	103	75	73	81	77	82	78	74
- Average	76	76	53	51	59	56	60	57	53
Restaurant
- Good	107	107	81	79	88	84	89	84	80
- Average	80	80	61	59	69	65	70	65	61
Theaters
- Good	122	118	78	76	85	81	85	81	77
- Average	92	90	55	53	61	57	62	58	54
Business
Office
- Good	104	101	72	70	80	76	81	77	73
- Average	79	76	50	48	58	54	59	55	52
Research/Engineering
- Good	61	59	49	46	54	50	55	50	47
- Average	46	44	34	32	39	35	40	36	32
Service Station
- Good	104	100	81	79	83	79	83	69	65
- Average	94	90	67	65	69	65	70	58	54
Educational
School
- Good	103	103	79	77	85	81	86	83	79
- Average	80	80	60	58	66	62	67	64	60
Factory-Industrial
Factory - Light Mfg
- Good	39	37	34	31	38	35	39	35	31
- Average	27	25	24	22	29	25	30	27	23

Hazardous
Hazardous - Sprinkler System
Included
- Good	41	39	35	33	40	36	41	37	33
- Average	29	27	26	24	31	27	32	28	24
Determination of Total Valuation. For purposes of determining fees, total valuation shall be either the actual contract price or an applicable amount based on the total square footage of the structure to be built, multiplied by the square foot cost data prescribed on the attached Building Valuation Data Table which is a part of this fee schedule, whichever is greater. *Data in the tables must be multiplied by the appropriate regional modifier. The regional modifier for the* *Chapel Hill* *area is 1.07. In absence of an actual contract the total square footage price will be calculated on the "Good" category.*





Occupancy	I-A	I-B	II-A	II-B	III-A	III-B	IV	V-A	V-B
Institutional
Convalescent Hospital
- Good	128	124	88	86	96	N/P (1)	97	93	N/P (1)
- Average	105	103	68	66	75	N/P (1)	75	72	N/P (1)
Hospital
Good	153	150	88	86	129	N/P (1)	129	122	N/P (1)
- Average	123	121	68	66	102	N/P (1)	103	98	N/P (1)
Mercantile
Department Stores
- Good	88	86	56	54	74	70	75	59	55
- Average	68	66	42	40	61	57	61	46	42
Mall Stores
- Good	101	101	66	64	73	69	74	70	66
- Average	82	82	56	52	60	56	61	57	53
Mall - Concourse
- Good	79	79	56	54	58	54	59	58	54
- Average	62	62	43	41	45	41	46	45	41
Retail Store
- Good	70	68	56	54	61	57	61	59	55
- Average	55	53	42	40	47	43	48	46	42
Residential
Apartments
- Good	83	80	62	50	69	65	70	65	61
- Average	65	63	48	45	53	49	54	50	46
Dormitories
- Good	98	96	76	74	83	79	83	77	74
- Average	77	75	58	56	64	60	64	60	56
Homes for Elderly
- Good	99	97	81	79	86	83	87	84	80
- Average	78	76	61	59	67	63	68	65	61
Hotel
- Good	104	102	68	65	88	84	89	84	80
- Average	82	80	50	48	74	70	75	71	67
Motel
- Good	104	102	68	65	72	68	73	70	66
- Average	82	80	50	48	54	50	55	52	48
Single Family Residence
- Good	89	86	69	67	76	72	76	70	66
- Average	67	65	50	48	55	51	56	52	48
Storage
Auto Parking Structure
- Good	36	34	N/D (2)	N/D (2)	N/D (2)	N/D (2)	N/D (2)	N/D (2)	N/D (2)
- Average	28	27	22	20	N/D (2)	N/D (2)	N/D (2)	N/D (2)	N/D (2)
Repair Garage
- Good	47	45	37	35	45	41	46	40	36
- Average	35	33	27	25	34	30	35	31	27
Warehouse
- Good	47	45	31	29	36	33	37	34	30
- Average	35	33	22	20	27	23	28	25	21


Determination of Total Valuation. For purposes of determining fees, total valuation shall be either the actual contract price or an applicable amount based on the total square footage of the structure to be built, multiplied by the square foot cost data prescribed on the attached Building Valuation Data Table which is a part of this fee schedule, whichever is greater. *Data in the tables must be multiplied by the appropriate regional modifier. The regional modifier for the* *Chapel Hill* *area is 1.07. In absence of a actual contract the total square footage price will be calculated on the "Good" category.*






Occupancy			Type of Construction
	I-A	I-B	II-A	II-B	III-A	III-B	IV	V-A	V-B
Utility & Miscellaneous
Private Garage
- Good	36	34	35	33	42	38	43	39	35
- Average	28	27	28	25	34	30	34	31	27
Greenhouse
- Good	N/D (2)	N/D (2)	N/D (2)	11.81	N/D (2)	N/D (2)	N/D (2)	N/D (2)	5.65
- Average	N/D (2)	N/D (2)	N/D (2)	5.48	N/D (2)	N/D (2)	N/D (2)	N/D (2)	3.68

Notes:
1. N/P - Not permitted by code.
2. N/D - Insufficient data to determine average cost.
3. Unfinished basements - $11.81/sqft.
4. For sprinklered buildings in other than hazardous occupancies, add $1.75/sqft.
5. In Type II, III, and V, add $41,000 per elevator.
6. A good building will normally have some components which are only average, but many will be better than average.
A good building is well insulated to utility standards, packaged or zoned air conditioning; has more than the minimum code
required plumbing fixtures, and lighting and electrical outlets, with good quality fixtures, interior and exterior finishes and carpets.
7. An average building has minimum model energy code insulation levels, with a forced air system, contains the minimum code
required plumbing fixtures, lighting, electric outlets; and has average quality interior and minimum carpet.

TOWN OF CHAPEL HILL

CHAPEL HILL PUBLIC LIBRARY

PROPOSED SCHEDULE OF FINES AND FEES

2002-2003

FINES FOR OVERDUE MATERIALS

Adult $.20/day (from $.15) Maximum: $10.00 per item

Juvenile $.20/day (from $.15) Maximum: $ 3.50 per item

High Demand Books $.50/day Maximum: None

NON-RESIDENT FEES $50/year (from $35)

SPECIAL SERVICES FEES

Reserves - Adult/YA $ 1.00/each (from $.50)

Reserves - Juvenile $ .50/each

Interlibrary Loan $10.00 each + any lending library charge (from $1.00)

Copies $ .10/each

Collection Agency $10.00 + any collection agency charge

LOST/DAMAGED MATERIALS: Charges incurred by the patron will include the current item replacement cost + $4.00 per item processing fee + cover/case cost when applicable. If the current replacement price is unavailable, then:

Hardcovers

Adult/YA $25.00

Juvenile $17.00

Paperbacks: Book cost + cover cost, when applicable:

Trade (Adult/YA) $ 15.00

Mass Market (A) $ 10.00

Mass Market (J) $ 7.50

Cover $ 5.00

Cassettes/Compact Discs: Item cost +case cost, when applicable

Cassettes $ 15.00 per tape

Compact disc $ 20.00 per disc

Cassette case $ 6.00

Compact disc case $ 8.00

LOST LIBRARY CARDS :

First card replacement $2.00 (from $1.00)

Second card replacement $3.00 (from $2.00)

Over two card replacements $5.00 (from $3.00)

CHAPEL HILL PUBLIC LIBRARY

LONG OVERDUE MATERIALS POLICY

General Policy

1. The purpose of this policy is to provide procedures when dealing with patrons who have long overdue materials from the Chapel Hill Public Library.

2. The General Statutes of North Carolina, Chapter 14, Article 52, Section 14-398 states: Any person who shall unlawfully take or detain... any book... deposited in a public library... if the value of the property shall not exceed fifty dollars, (shall) be guilty of a misdemeanor... If the value of the property stolen, detained... shall exceed the sum of fifty dollars, the person... shall be punished as a Class H felon.

3. Patrons applying for the right to use the Chapel Hill Public Library "promise to comply with all its rules, to pay promptly fines or damages charged to me..." Because of the limited numbers of materials available and the very high demand, the Chapel Hill Public Library limits checkout of materials to an initial two-week period with a maximum checkout period of six weeks if not requested by another patron during that time. Materials held longer than six weeks are in violation of the Library's policy and shall be construed as unlawfully detained and the following procedures will be implemented:

2 WEEKS BEYOND DUE DATE: First overdue notice is mailed;

6-10 WEEKS BEYOND DUE DATE: Bill is sent with copy of NC statutes:

3 MONTHS BEYOND DUE DATE: All patrons with book or books of over $25 in value will be contacted by the Town Attorney revoking library privileges until books are returned and fine is paid;

6 MONTHS BEYOND DUE DATE: Books are withdrawn from collection. Any books returned after six months will have an additional $5.00 processing fee charged per item.

4. The Waiver of Fines and Fees Policy also applies to these procedures.

TOWN OF CHAPEL HILL

PARKS AND RECREATION DEPARTMENT

USER FEES POLICIES

Effective July 1, 2002

The charging of user fees is an equitable method of recovering costs or portions thereof, from the participant receiving a chosen specialized Parks and Recreation service. In order to assess fees uniformly for all types of programs and services, the following policies are adopted:

SECTION A: RESIDENT AND NON-RESIDENT STATUS

1. Priority by Place of Residence: Registration procedures will be followed that will give first priority to residents of the Town of Chapel Hill or Orange County over non-Town or County residents. The Parks & Recreation Department reserves the right to provide priority registration to Town of Chapel Hill residents over Orange County residents in selected programs.

Teams: Teams will receive priority resident status if at least 60% of the maximum number of members allowed on team rosters resides in Chapel Hill or Orange County.

Exemptions: The Director may grant exemptions to resident status in extraordinary situations in order to ensure minimum program enrollment.

4. Non-resident User Fee: Youth and adult program participants or team members who reside outside of the Town limits of Chapel Hill and Orange County may use Department programs, equipment, and facilities by paying the total of 100% of a program's cost and a non-resident surcharge of 20% per program, rounded to the nearest half-dollar. This surcharge offsets property taxes paid by Town and County residents to support the Town's programs and facilities.

SECTION B: ESTABLISHING PROGRAM FEES

1. Program Costs: Program costs (with the exception of aquatic programs) will be determined by totaling direct costs, such as the costs of specialized employees, special facilities and equipment, and expendable materials and supplies, and dividing the total cost by the minimum number of participants in the program.

· Program participation fees for youth (18 and under) will be set to recover 100% of the program’s direct costs.

· Adult programs will be assessed a 10% administrative charge in addition to the 100% of direct costs.

2. Street Fairs: Booth fees will be based on 100% of the Parks and Recreation Department's direct program costs and dividing the total by the number of booth spaces.

3. Swimming Pool Fees: Single admissions, season passes, and punch passes are available to pool users. Fees will be reviewed yearly and will be determined by the operation and personnel costs of the pools and be competitive with other area public pools. (Please see Section C: Schedule of Fees)

Gymnasium Pass System: Photographic identification cards will be required for admission to gymnasiums for participants over 18 years of age. Cards will be renewed on an annual basis and will be color-coded to identify residents and non-residents. Single daily admission fees will be available for participants who use the facility on a limited basis. (Please see Section C: Schedule of Fees)

5. Equipment/Improvement Cost Recovery: If special equipment or facility improvement costs for a specific program can be clearly identified, surcharges may be added to the program's user fee to recover these costs over the life of the equipment or improvement.

6. Fees for Experimental Programs: The Department may establish experimental youth workshops and classes, the costs of which have not been included in the original operating budget. In these cases, the Department may charge fees that will recover at least 50% of the direct program costs. The intent is to initiate new programs and allow time and flexibility for the program to gain momentum.

7. Nearest Dollar: User fees will be rounded to the nearest dollar.

8. Annual Review: The Parks and Recreation Commission will annually review all services and recommend a USER FEES POLICY to the Town Council.

9. Definition of Family: The definition of family participants in Parks and Recreation programs includes persons who are married, persons who are registered as domestic partners, persons who are single parents, and any youth under age 19 in these households to a maximum of 4 people.

10. Schedule of Fees: A user fee schedule (Please see Section C) will be published annually.

11. Service Charge for Returned Checks: Service charge for checks returned due to insufficient funds: $25 per check.

SECTION C: SCHEDULE OF FEES

GYMNASIUM PASS FEE SCHEDULE

Annual Pass Fee Resident Non-resident

Age 18 Years and younger: Free $20

Age 19 and older: $10 $40

Prorated passes will be available for partial cycles.

Single Admission Fee Resident Non-resident

Age 18 Years and younger: Free $1

Age 19 and older: $1 $2

Replacement Pass Fee: $5 $5

CLIMBING WALL FEE SCHEDULE

Resident* Non-resident

Daily Admission $3 $5

20 Punch Pass $45 $100

Shoe Rental $2 per session on first come, first served basis

Resident punch passes are available at a 10% savings, for residents, compared to the single admission fee.

SWIMMING FEE SCHEDULE

Single Pool Admission Fees Resident Non-resident

Preschooler (5 years and under) $1 $2

Youth (6 – 18 years) $2 $3

Adult (19 years and over) $3 $3

The Department may establish hours during which admission fees for swimming will not be collected.

POOL PASSES: Family passes are for a maximum of four people. There will be a charge of $5 per pass to replace lost annual passes.

ANNUAL POOL PASS FEE SCHEDULE

Annual passes are valid for a period of one year, with a yearly cycle beginning in September and running through August. Prorated passes will be available for partial cycles.

Annual Pool Pass Fee Schedule

Resident Non-resident

Preschooler (5 years and younger) $25 $75

Youth (6 ‑18 years) $104 $156

Adult (19 years and over) $170 $204

Family $325 $468

Additional Family Member $52 $78

Three-Month Pool Pass Fee Schedule

Resident Non-resident

Preschooler (5 years and younger) $7 $50

Youth (6-18 years) $48 $72

Adult (19 years and over) $90 $108

Family $180 $220

Additional Family Member $30 $36

20-Punch Pool Pass Fee Schedule

(Punch passes are sold at 10% savings for residents compared to the single admission fee.)

Resident Non-resident

Preschooler (5 years and younger) $16 $40

Youth (6-18 years) $32 $60

Adult (19 years and over) $45 $60

10-Punch Pool Pass Fee Schedule

(Punch passes are sold at 10% savings for residents compared to the single admission fee.)

Resident Non-resident

Preschooler (5 years and younger) $8 $20

Youth (6-18 years) $16 $30

Adult (19 years and over) $24 $30

SECTION D: PAYMENT OF PROGRAM FEES

1. Payment of Program Fees: A minimum payment of the first $40 per person, per program, must be made at the time of registration for all programs except After School and Summer Day Camp. These programs would require a minimum payment of $10 per person, per session, to register.

2. Payment Plans: If a balance remains after the minimum payment has been paid (at the time of registration), a payment plan may be set up. Payment plan schedules will be established so that all fees are paid in full before the program begins. Patrons are required to keep up-to-date with their payment schedule. Missed and delinquent payments will jeopardize participation in current and future Parks and Recreation programs.

3. Volunteer Coaches/Swim Instructors: Children of current volunteer Parks and Recreation coaches and swim instructors will be allowed to participate in the sport/program their parent coaches/instructs without charge.

SECTION E: FEE REDUCTION POLICY

The Chapel Hill Parks and Recreation Department is committed to making its programs, activities, and special events available to as many citizens as possible. This policy has been established to meet the needs of individuals or families judged to have limited financial resources. It is the intent of the Town of Chapel Hill that no person be prevented from participating in Parks and Recreation programs because of the inability to pay a full fee. The Parks and Recreation Department will make accommodations for participants who cannot complete the Fee Reduction Application without assistance.

Residence: Persons receiving fee reductions must reside in Chapel Hill or Orange County.

Proper Forms: Requests for fee reductions must be submitted on a Fee Reduction Application.

(See Fee Reduction Application, Appendix A.)

2. Confidentiality: All fee reduction applications are public documents that must be made available to any person upon request. However, in the absence of a request to provide this information, Parks & Recreation Department staff will keep all information strictly confidential.

3. Criteria: Individuals who qualify for a fee reduction will be required to pay a portion of the total program fee based on household size and income*, relative to a Financial Assistance Eligibility Scale. This scale will use annually updated income statistics published by the U.S. Department of Housing and Urban Development. Based on the FAE scale, patrons would normally pay either 10 or 50 % of program fees.

*Household income is defined as the sum, on an annual basis, of all pay, allowances, maintenance/child support, social services allowances and other income for the household.

4. Verification: Household income and eligible household members will be verified by one of three methods:

· Verification through the Chapel Hill Department of Public Housing.

· Verification through the Orange County Department of Social Services.

· The patron will provide the P&R Department with a copy of their last year’s tax return, and their current pay stub(s).

Patrons requesting verification of their financial status through the Chapel Hill Department of Public Housing, or the Orange County Department of Social Services, will have their Fee Reduction Application signed by one of the above mentioned organization’s staff prior to registration. Once qualified, the fee reduction would be valid for one year.

5. Percentage of Program Fees: Patrons are required to pay a portion of the total program fee based on the Financial Assistance Eligibility Scale. Once qualified and a level of payment is determined, patrons would pay either 10 or 50% of program fees.

6. Documentation: Patrons who cannot verify their financial status through the Chapel Hill Department of Public Housing or the Orange County Department of Social Services, are required to provide a copy of their last year’s tax return and current pay check stubs at the time of registration.

7. Minimum Charge Per Program: Patrons will pay the percentage of the program for which they qualify, unless that cost would be less than $5.00. In those instances the participant would pay $5.00 per program.

8. Financial Circumstances: Patrons who have circumstances that affect their ability to pay the percentage of program fees for which they qualify, would be able to discuss their situation with a program specialist, who has the authority to further reduce fees.

9. Programs Excluded: The Director may exclude certain programs with particularly high program costs, such as trips and private classes, from fee reduction eligibility.

10. Gymnasium Passes Excluded: Fee reductions shall not be granted for purchase of gymnasium passes. The Director of Parks and Recreation may grant exceptions under extraordinary circumstances.

11. Approval by Director: The Director of Parks and Recreation, or his designee, will review each fee reduction request and will have final authority to approve or deny the request.

SECTION F: PRORATING OF PROGRAM FEES

Program fees may be prorated for participants who are moved from the program waitlist into the program. Program specialists will determine the cut-off point whereby participants can no longer join programs in progress. Prorated fees will be calculated on a per-week or per-meeting-date basis.

SECTION G: PROGRAM CANCELLATION

AND REFUND POLICY

The following policy regulates the refunding of registration fees for Parks and Recreation programs, activities, and events:

1. Program participants in classes and ongoing programs will be given a 100% refund of the program registration fee paid if the participant(s) are not completely satisfied with the program and have followed the procedures in the refund policy. This does not include day or overnight trips or special single day workshops or programs.

2. The Department will make a full refund or credit (patron choice) for all programs cancelled or adjusted as to time, date, or place.

3. In the event that a participant registers by mail and the person’s preferred first, second, and third program choices are full, the Department will issue a full refund or a credit for future use. The credit will remain in effect for a period of five (5) years.

4. A full refund of registration fees will be made if:

§ For normally scheduled programs, the participant cancels before the second meeting.

§ For youth athletic programs and classes, cancellation occurs before the first skill evaluation.

§ For street fairs and adult sports team league deposits, cancellation occurs at least 2 weeks prior to the distribution of booth spaces or before the first organizational meeting of team captains.

§ For camps, the cancellation occurs at least 7 days prior to the first day of the camp.

§ For overnight bus trips, cancellation occurs at least 30 days prior to the trip.

§ For swimming pool season passes, the participant requests a refund. The amount of the refund will be prorated by the number of weeks the pass was used. Season pool passes are not transferable. Pool pass extensions will be made on a case-by-case basis, normally with supportive medical information.

§ For private swim lessons, cancellation occurs at least two business days prior to the scheduled lesson.

§ No refund will be given if the participant fails to notify the Department within the time constraints designated above.

SECTION H: RENTAL OF EQUIPMENT AND FACILITIES

1. Rental of Departmental Areas and Facilities: Organizations and the general public may rent, when not in use for Department sponsored and co-sponsored activities, some areas and facilities. Area and facility rental rates will be computed by adding the personnel costs and hourly operating costs for the facility in question.

2. Use of Town Facilities by the School System: The Chapel Hill‑Carrboro School System and the Town's Mutual Cooperation Agreement, signed November 1977, guides the joint use of areas and facilities. No charges are assessed by either party for use of outdoor areas, fields, or courts. Fees for the use of Schools and Town facilities by the other party will be reviewed annually and adjusted accordingly in relation to the utility, custodial, and incidental arrangement costs incurred. Generally the charges for school use of Department facilities will be 50% of the established rental fee for that facility. A "Mutually Acceptable Employee" will assume responsibility for the activity and the facility.

3. Priority of Use: Parks and Recreation Department sponsored and co‑sponsored activities and programs will have priority in scheduling the use of all Department facilities.

4. Applications for Use: Rental applications for facilities, except athletic playing fields, will be accepted three times per year, coinciding with the publication of the Department’s Program Brochure. Applications will be accepted for rental dates that fall between publish dates of the current and the next Program Brochure.

Athletic playing field rental applications will be accepted twice a year.

Beginning on January 1, for rentals occurring April 1 – July 30
Beginning on June 1, for rentals occurring August 1 – November 30

5. For seasonal, high-demand facilities (i.e. athletic playing fields, gyms, A.D. Clark pool, etc.) staff may consider all rental requests and allocate rental time based on the number of requests and the overall time requested.

6. Restrictions: The Department shall restrict rentals of some facilities during certain periods of the year:

· Athletic playing fields are rented April 1 - November 30.

· Lincoln and Chapel Hill Community Center gyms are rented May 1 - September 30.

· Northside Gym is rented February 1 - April 30 and August 1 - September 30.

· Facilities may not be rented from 12:00 midnight until 6:00 A.M.

· A Parks and Recreation Supervisor must be present at ball fields and gyms.

· All pool rentals require a Parks and Recreation lifeguard to be present.

The Parks and Recreation Director may grant exceptions to these rental restrictions under extraordinary circumstances.

7. Application Guidelines: In order to make the necessary special arrangements, facility rental applications should be submitted at least two weeks prior to the requested date(s) of use. Staff reserve the right to accept rental reservations within two weeks of the rental date, however, all fees (deposit and hourly fee) for rentals with less than two weeks notice, must be paid in cash. Renters who cancel their rental within two business days of the rental date may forfeit a portion or their entire rental fee.

8. Security Deposit: A security deposit of $100 for damages will be collected for all facility rentals, with two exceptions: 1.) Picnic shelter rentals, and 2.) Rentals of meeting rooms when they are rented for meetings. The Parks and Recreation Director may waive the rental deposit at her discretion. At the conclusion of the rental, and if no damages have occurred, the security deposit will be refunded to the renter through the Town's Finance Department.

9. Rental Guidelines: All applicants requesting use of Department equipment and facilities must observe the following general guidelines and requirements:

Facility Access: Town facilities are available on a non-discriminatory basis. Appropriate activities need to accommodate individuals regardless of age, sex, race, color, religion, national origin, physical or mental disabilities, affectional preference, or marital status.

Non-profit Activities: Town facilities and equipment may be used for fund raising activities provided such activities are not for private purposes or profit. Entry fees may be charged for events and tournaments provided that all proceeds benefit the non-profit organization. In all cases, the Town may request a signed financial account of actual expenses and revenues within 7 days after the event.

Activities for Profit: Admission may not be charged for entrance into Town-owned or controlled areas and facilities by private individuals and/or for profit organizations. Special exemptions may be made when the Department enters into a cooperative agreement with an individual or organization. In most cases, the Department will require the co-sponsoring agency to pay to the Town a percentage of gross receipts. The percentage amount to be paid to the Town will normally be 20% of gross receipts. If conditions warrant, the Director of Parks and Recreation may alter this amount.

Rental Fees: All rental fees must be paid at the time of application, unless other arrangements have been made prior to the period of reservation.

Renter Eligibility: Reservation agreements must be signed by persons age 21 years or older who are duly authorized to act for the applicant. When the planned activity is primarily for persons under 21 years old, the person signing the reservation agreement will be responsible for providing one adult chaperon for each group of 10 individuals in attendance, under the age of 21. The Parks and Recreation Department reserves the right to require the renter to provide police security for special programs.

Governmental Boards and Agencies: Facilities are available at no charge to official government boards and agencies for events in the public interest when not otherwise in conflict with this policy.

Prohibited Activities and Items: Beer, wine, alcoholic beverages, firearms, or illegal drugs are not allowed within Town parks and facilities. Smoking is not permitted within Town parks and facilities.

Renter Responsibilities: the renter must leave the area, facility, and/or equipment in a clean and orderly condition.

Decorations: All forms of decoration must be approved by Department staff prior to placement. Decorations must not be taped, nailed, tacked, or otherwise attached to any tables, walls, ceilings, or any other portions of the buildings or equipment.

Damage to Facilities: Any and all damages to the areas, facilities or equipment while being used by the renter will be the responsibility of the renter and payable in full to the Town of Chapel Hill. Payment will include the costs of all labor, materials, and supplies to repair or replace the damage to facilities or equipment. If necessary, the Department will use the renter’s damage deposit to make repairs or replace damaged items.

10. Liability: The Town assumes no liability for the renter's use of the equipment or facility. As a condition of the use of the equipment or facility, the applicant shall hold the Town harmless from any claim or liability arising out of any activity or conduct of the renter while using the equipment or facility in question.

RENTAL OF OUTDOOR FACILITIES

Tennis courts, ballfields, the James Wallace Parking Deck Plaza, the A.D. Clark Pool, and some picnic shelters may be reserved if the request is consistent with Department procedures regarding the use of facilities and equipment.

All other outdoor facilities and play areas are not available for reservation, but are open to the public during normal park hours, on a first‑come, first‑served basis. In the event of inclement weather, the Department may cancel a reservation because of potential harm to the user or the facility.

1. Athletic Playing Fields may be rented by those wishing practice or game time. Rental time must be for a minimum 2‑hour period. The Department requires that a Town Field Supervisor or a designee approved by the Department be present at all times.

· A fee of $15 per hour, per field, will be required for daytime reservations. These fees will entitle the user to a field in safe, playable condition.

· A fee of $30 per hour, per field, will be required for evening reservations involving the use of ballfield lights. These fees will entitle the user to a field in safe, playable condition.

· Upon request, the Department may prepare a field for play, to include dragging, lining, etc., and will maintain the field in an acceptable game condition. This additional service, when available, is $20 for the first field and $10 for each additional field.

· Ballfields may be rented for tournaments. A Town staff Field Supervisor must be present at all times during tournament play. Tournament rental fees: Daylight use: $50 per field per day; Day/Evening use: $70 per field per day; Field Supervisor $8 per hour.

2. Picnic Shelter Rentals are available at Umstead, North Forest Hills and Homestead Parks. The rental fee is $15 for a 4-hour block. Rental time is limited to an 8-hour period, except by special permission of the Director of Parks and Recreation.

3. Tennis Courts may be reserved by those wishing match or practice time. Rental time is limited to a 3‑hour period. Reservations will not be accepted for more than one-half of the playable courts at any one site. A fee of $10 per hour, per court, is required for daytime reservations and $20 per hour, per court, for evening reservations requiring use of the lights.

4. The A.D. Clark Pool may be rented when not open to the general public, or by permission of the Director of Parks and Recreation or his designee. The total rental fee will vary depending upon the number of people attending the activity. The Department will provide lifeguards. All safety and operating rules and regulations must be observed. The minimum rental period will be 2 hours.

The following fee schedule will be used for A.D. Clark Pool Rental:

Groups under 50: $40 per hour (2 lifeguards will be on duty)

Groups of 50‑100: $60 per hour (3 lifeguards)

Groups of 101‑125: $75 per hour (4 lifeguards)

5. The James Wallace Parking Deck Plaza may be reserved for special events that are open to the general public. The individual or organization reserving the facility, with the permission of the Director of Parks and Recreation or his designee, may charge admission fees for events. Specific procedures must be followed to reserve the Plaza, including prior approval from the Town's Police, Public Works, and Transportation Departments. The minimum fee for reserving the Plaza will be $35 per hour.

6. The Gene Strowd Community Rose Garden may be reserved for special events by permission of the Director of Parks and Recreation or his designee. Reservation time is limited to an 8-hour period, except by special permission of the Director of Parks and Recreation. A $100 damage deposit is required for all Garden rentals.

RENTAL OF INDOOR FACILITIES

Department controlled indoor facilities may be reserved if proper application is made and the request is consistent with adopted policy. A Department staff member must be present during the entire rental period. If the facility is normally closed during a rental, the cost of bringing in staff will be added to the rental fee. A minimum 2-hour rental period is required.

1. The Hargraves Recreation Center may be rented for a fee of $35 per hour.

2. The Northside Gymnasium Meeting Room and the Chapel Hill Community Center Meeting Room may be rented for $20 per hour.

3. Gymnasiums may be rented for $30 per hour, and is limited to a 3-hour period. Renter must agree to wear only Department-approved athletic footwear. Rental of the Northside Gymnasium at the Hargraves Center for non-athletic events is acceptable with payment of an additional flat fee of $70 per rental. The additional fee is intended to reimburse the Town for the time and expense of protecting the gym floor. The renter must handle all set up and breakdown of equipment. This time will be factored in as rental time.

4. The Community Center Climbing Wall may be rented when the gym schedule permits. The rate will be the same as the gym rental, plus hourly staff costs.

5. The Chapel Hill Community Center Pool may be rented when not open to the general public, programmed by the Parks and Recreation Department, and with permission of the Director of Parks and Recreation or his designee. The Department will provide lifeguards. All safety and operating rules and regulations must be observed. The total rental fee will vary depending upon the number of people attending the activity, and the minimum rental time is 2 hours.

The following fee schedule will be used: Groups under 50: $40 per hour

Groups of 50 to 100: $60 per hour

Groups of 101 to 125: $75 per hour

TOWN OF CHAPEL HILL

PLANNING DEPARTMENT

DEVELOPMENT REVIEW FEES

TYPE OF APPLICATION/PERMIT FEE

Board of Adjustment (10045-45105)

Variance $330

Appeal $220

Special Use Permits (10046-46405)

Extraction of Earth Products, Landfill, Cemetery, Park/Ride Terminal $5,000 + $20/acre

Radio/TV Transmitting/Receiving Facility $5,000

All Other $5,000 + $20/100 square feet of floor area

Special Use Modifications (10046-46405)

Extension or Renewal $675

All Other Same as above Special Use Permit fees

All Master Lane Use Plans (10046-46405) $5,000 + $20/100 square feet of land area

Zoning Map and Text Amendments (10045-45107) $800 + $40/acre

Subdivisions (10045-45103)

Preliminary Plat $5,000 + $200/lot

Minor Subdivision, Final Plat $270 + $40/lot

Re-approval $550

Office-Institutional-4 (OI-4) Development Plan (10045-45102) $800 + $40/acre

Office-Instituttional-4 (OI-4) Site Development Permit (10045-45102) $2,600

Historic District Commission (with exception of signs, below)

Certificates of Appropriateness $ 0

Community Design Commission (10045-45110)

Building Elevations $100

Lighting Plan $50

Alternative Buffer $50

Site Plan Review (Council/Planning Board) (10045-45100) $1,700 + $17/100 square feet

of floor area

Zoning Compliance Permit (10045-45106)

Staff Review/Approval $125

Home Occupation $50

Final Plans for Zoning Compliance Permit Issuance ½ of original application fee

Sign Plan Review (including Historic District signs) (10045-45106)

Individual Sign (single business on one zoning lot) $50

Unified Sign Plan (multiple businesses on one zoning lot) $125

Individual Sign in accordance with Approved Unified Sign Plan $25

Resubmission of Applicant's Request (see above account numbers) 50% of applicable fees after

staff report has been drafted

Notes:

Special Use Permits, Special Use Modifications and Subdivisions proposed to be assisted through HUD conventional Public Housing, Section 8, 101, 235, CDBG funding, as well as through the N.C. Housing Finance Agency, and other recognized forms of subsidy, are exempted. In projects where assisted units comprise only a portion of the total number of units, the fee is reduced by the percentage of the total number of units that are assisted.

For Special Use Permit applications involving lots of ten (10) acres or greater, where the proposed use is to create five (5) or fewer individual residential lots, the development application fee shall be waived. (Adopted by Town Council November 13, 1997.)

All review fees are doubled if the activity or site change requested has already occurred or been started.

Fees are waived for Town of Chapel Hill development applications.

For applications involving residential development in which documentation is provided that at least 15% of the dwelling units will be affordable to low-moderate income families (80% of area median income for a family of four), the development application fee shall be waived.

For applications from religious organizations or private, tax-exempt, non-profit organizations, fees shall be ½ of above.

The maximum application fee for any Special Use Permit, Zoning Map Amendment, Subdivision, or Zoning Compliance Permit application shall be $60,000.

TOWN OF CHAPEL HILL

CHAPEL HILL POLICE DEPARTMENT

FEE SCHEDULE

Police Incident Reports $ 3.00 per copy

Fingerprints $15.00 per person

Local Criminal History Checks $15.00 per person

Noise Permits $50.00 each

Solicitation Permits Application Fees $10.00 per person

Solicitation Permits $ 5.00

Permit Renewals $ 2.00

Taxi Permits $ 5.00 Each

Towed Vehicle Storage $ 3.00 first 24 hours

$ 7.00 each additional 24 hours

Returned Check Charge $25.00 per check

AVAILABLE TO COURT OFFICIALS ONLY

N.C. Driving History Checks $ 5.00 per subject

N.C. Criminal History Checks $15.00 per subject

Photographs $ 3.00 per subject

Transcriptions $25.00 per hour

Cash or checks only, no credit cards accepted.

Make checks payable to: The Town of Chapel Hill.

TOWN OF CHAPEL HILL

PUBLIC WORKS DEPARTMENT

Solid Waste Services Division

User Fee Policy

The charging of user fees is an equitable method of recovering some of the costs of providing solid waste services that exceed those routinely provided and funded from the general fund. Fees are based on estimated actual costs.

Commercial Collection Service

Fees for four extra collections per week of commercial refuse rose to full cost in 1992-93. The increase in fees to recover actual costs was phased over two years. The commercial establishment benefits from the convenience of the extra pickups and the public benefits from minimizing odors, reducing blowing trash and reducing the number of refuse containers in the community. Our long term goal is to reduce the number of establishments needing extra service by providing recycling opportunities and waste reduction education. This service was reduced to two extra collections in 1995-96, with accompanying reductions in fees.

Starting within fiscal 2001-02, the Council approved a new commercial refuse fee system that took effect in October, 2001. Under this new system, a basic service of one weekly collection per container is provided at no fee. A fee schedule was adopted for collections beyond the once per week basic service. The amount to be charged each business for collections beyond the basic service is based on the number of containers and the number of weekly collections.

The Council authorized an extension of the commercial fee structure to include a fee for once per week collection that has been provided at no fee. This expansion is scheduled to take effect on or about October 1, 2002.

Fee (for both existing and new schedules, see under summary of fees at end)

Compactor Services

Starting in 1995-96, customers using the two compactors downtown, one at the Rosemary Parking Deck and one at Parking Lot #2, paid an annual fee based on an estimated volume of waste generated by their business (i.e., high, medium or low).

Based on actual data, these rates were adjusted where appropriate for 1996-97 billing to reflect actual volumes in the prior year. Due to reduced recycling and increased waste, fee increases were adopted for FY 98-99 for large users (from $1,000 to $1,200 annually) and for medium users (from $500 to $600 annually). No changes are recommended to the existing fees.

Fee

Compactor Service: annualized cost

High volume $1,200

Medium volume 600

Low volume 225

Portable Container Rentals

A new service requiring a fee was introduced in 1992-93 that offered dumpsters to residents for brush disposal. This service replaced the special brush collection service provided by the boom truck, which collected large quantities from single locations. The brush dumpsters are approximately two and a half times the size of the portable refuse dumpsters we have offered for several years. Portable containers also are made available on a request basis to citizens wishing to place their municipal solid waste (MSW) refuse for collection beyond that which regular Sanitation crews collect.

Prior to 1996-97, fees differed between weekday and weekend and by type of container. Starting in 1998-99, the fees became uniform irrespective of type or day. A $2.00 fee increase was adopted to reflect disposal costs. The present fees are proposed to increase by $3 starting July 1, 2002.

Fee

Portable Container Rental (both MSW and Yard Waste)

Weekday $15.00

Weekend $15.00

Sale of Yard Waste Containers (Roll Carts)

In addition to the cited Sanitation fees, the Department continues to provide yard waste containers to interested citizens. The Town leased 575 roll carts for use in the pilot curbside residential refuse collection program, which ended July 1, 1993. Rather than return these leased carts, we purchased them for use by the recycling program and by citizens interested in purchasing a roll cart for use in disposing yard waste. The recycling program purchased 100 of the carts; the remaining 475 were converted into yard waste containers and sold to the public.

Additional carts have been acquired and sold to the public in subsequent fiscal years, including the current one. The request for next year provides for sale of roll carts also. While the original carts were sold at a cost of $20 each, we increased the cost to $40 and then to $65. We have contracted with a new vender and the current cost is $43 unit cost. The present charge is proposed to be reduced to $43 starting July 1, 2002, to reflect current costs.

Fee

Yard Waste Container

$43 per container

Fee Summary

Commercial Collection: Additional service annual fee.

Present Fee Structure (effective July through September, 2002)

Basic Service (Front Load)
Container Size		1x/week	2x/week	3x/week	4x/week	5x/week	6x/week	Extra Lift
	2 yd	Free	400	890	1,333	1,450	1,800	17
	4 yd	Free	500	990	1,433	1,550	1,900	18
	6 yd	Free	600	1,090	1,533	1,650	2,000	20
	8 yd	Free	700	1,190	1,633	1,750	2,100	22

Basic Service (Side Load)
Container Size			2x/week
	4 yd	Free	540


Tax Exempt (Front Load)
Container Size		1xweek	2xweek	3xweek	4xweek	5xweek	6xweek	Extra Lift
	2 yd	Free	200	445	666	725	900	17
	4 yd	Free	250	495	716	775	950	18
	6 yd	Free	300	545	766	825	1,000	20
	8 yd	Free	350	595	816	875	1,050	22

Shared Dumpsters (Front Load) 2 or more customers
Container Size		1x/week	2x/week	3x/week	4x/week	5x/week	6x/week	Extra Lift
	2 yd	Free	Free	445	666	725	900	17
	4 yd	Free	Free	495	716	775	950	18
	6 yd	Free	Free	545	766	825	1,000	20
	8 yd	Free	Free	595	816	875	1,050	22

GUIDELINES

1. 1 Dumpster per 25 apt/condo/multi-family units.
2. Basic service (Front-load): Basis for fees beyond the free 1x per week is recovery of estimated
loaded operating costs (i.e., including overhead)
3. "Extra Lift" refers to dumping container in addition to contracted service.
4. Basic service (Side-load): Basis for higher cost for 2x per week service is due to limited program.
associated with equipment and personnel; service option of 2x per week is only option available.
5. Basis for fees for Tax Exempt entities is mandate by council.
6. Relative lower fees for shared dumpsters relate to multiple users' single site.

New Fee Structure (effective October, 2002, through June, 2003)

Basic Service (Front Load)							Extra
Container Size		1x/week	2x/week	3x/week	4x/week	5x/week	Lift
	2 yd	200	600	590	1,000	1,250	17
	4 yd	300	500	690	1,100	1,350	18
	6 yd	400	600	790	1,200	1,450	20
	8 yd	500	700	890	1,300	1,550	22

Basic Service (Side Load)
Container Size		1x/wk	2x/week
	4 yd	450	550


Tax Exempt (Front Load)							Extra
Container Size		1x/week	2x/week	3x/week	4x/week	5x/week	Lift
	2 yd	50	245	450	575	600	17
	4 yd	150	345	550	600	700	18
	6 yd	250	454	650	700	800	20
	8 yd	350	545	750	800	900	22

GUIDELINES

1. No free service
2. No shared dumpsters
3. "Extra Lift" refers to dumping container in addition to contracted service. 4. Basic service (Side Load): basis for higher cost for 2x per week service is due to limited program associated with equipment and personnel; service option of 2x per week is only option available
5. Basis for fees for Tax Exempt entities is mandate by Council

Compactor Service: annualized cost

High volume $1,200

Medium volume 600

Low volume 225

Portable Container Rental (both MSW and Yard Waste)

Weekday $15

Weekend $15

Yard Waste Container

$43 per container

TOWN OF CHAPEL HILL

PUBLIC WORKS DEPARTMENT

Field Operations Division - Streets Section

Street Cut Policy

The Town's policy relative to street cut fees is intended to compensate the Town for the cost of inspections and the impact on the street as a result of the utility cut.

In August 2000, the Institute for Transportation Research and Education (ITRE) presented its report titled “Utility Cut Study for the Town of Chapel Hill…” . Major highlights of their findings and recommendations included the following:

· The Town should cease surface patching of utility cuts

· Street repairs should be made either by the utility or its approved sub-contractor

· Fee structure should be modified

Accordingly, last year we adopted the following policy and fee structure consistent with ITRE’s recommendations.

1. Each utility and private contractor is responsible for street repairs to be made either by the respective utility or its choice from a list of approved sub-contractors.

2. The Town retains the responsibility for inspections of repairs to cuts.

3. The fees assessments are as follows:

i. $60/sq yd for each of the first ten square yards

ii. $25/sq yd for each subsequent square yard

iii. $15/sq yd for work on gravel roads and/or borings/jackings and/or other work outside the roadway, but within the right-of-way

4. These fees are doubled if the street has been resurfaced within the previous two years, or increased one and one half times if the street has been resurfaced within two plus to five years.

5. The following penalties apply:

i. $100 for failure to obtain a permit prior to starting the project (not applicable for emergency street cuts)

ii. $100 for failure to repair initial street cut within thirty calendar days

iii. $100 for failure to undertake warranty repair within 14 calendar days

The Town requires a 5-year warranty on all cuts and restoration work performed by the utility company or private contractor.

Additional sub-base and pavement restoration work required (beyond the area of trench repair) as a result of a major failure (i.e., water line main break) will be billed at the stated square yard rates above, or $500 (whichever is the lesser of the two amounts).

The following phasing plan was adopted last year.

FY 2001-02

Year 1 - $45/sq yd for each of the first ten square yards; $20/sq yd for each subsequent square yard; $15/sq yd on gravel roads, borings/jackings and/or other work outside the roadway but within the right-of-way

Penalties, warranty and additional sub-base and pavement restoration work clauses above will be applicable.

FY 2002-03

Year 2 - $60/sq yd for each of the first ten square yards; $25/sq yd for each subsequent square yard

FY 2003-04

Year 3 – multipliers will become effective

TOWN OF CHAPEL HILL

TRANSPORTATION DEPARTMENT

USER FEES POLICY

FY 2002-2003

A. GENERAL POLICY

1. The charging of user fees is an appropriate method of recovering costs or portions thereof from the users of public transportation services provided by the Town of Chapel Hill. The following criteria are intended to guide the Manager and Transportation Board in recommending fee structures, and also to inform the public of those factors considered in that process.

2. The Transportation services operated by the Town of Chapel Hill are being provided through the cooperation of the Town of Chapel Hill, the Town of Carrboro, the University of North Carolina, the State of North Carolina and the United States Government. Therefore, the establishment of user fees will be consistent with both State and Federal regulations, and locally they will be developed in consultation with the Town of Carrboro and the University of North Carolina.

3. User fees will be set to provide transportation services that are affordable by all with special provisions for the elderly, handicapped and others not readily served by fixed route service. The fee structure established must strike a balance between assigning an equitable share of the cost of the service to the riders, and producing high ridership by providing an economic alternative to the private auto, therefore, reducing the congestion, pollution, and dedication of scarce land resources associated with auto use.

4. Fees should be established in accordance with the Town's Fiscal Year Cycle.

5. User fees may be waived, reduced or refunded on a case-by-case basis by the Director of Transportation pursuant to an adopted Refund and Waiver Policy.

6. The Manager and the Transportation Board will annually review the User Fees Policy and structure and recommend changes to the Town Council as part of the annual budget process.

B. GUIDELINES

1. Fixed Route Services:

a) Bus service will be provided on a fare-free basis as long as the Partners agree it to be the most advantageous method of providing increased mobility and reduced congestion for the Town of Chapel Hill.

b) Loitering or “joy riding” is prohibited. Patrons are allowed one round trip at a time.

2. Special Service Fares:

a) EZ-Rider Patrons will be covered under the fare-free policy except as noted below.

b) Shared Ride Feeder Service trips will be covered by the free-fare policy except as noted below.

c) System-wide Evening and Sunday Shared Ride Service:

I. Patrons are required to have tickets as necessary to pay fare. Drivers will not be permitted to accept cash. This ticket requirement is to distinguish this service as an extension of the fixed route service and to avoid direct competition with local taxicab operators.

II. Tickets will be required as follows:

Bus stop to bus stop -- 1 ticket

Bus stop to door trips -- 1 ticket

Door to door trips -- 2 tickets

III. E-Z Rider patrons using the Evening and Sunday Shared Ride Service shall be required to pay 1 ticket for each ride, origin and destination not withstanding.

4. Advertising Fees:

All buses will be equipped with interior racks for the display of advertisements. Advertising fees should cover the net cost of placing the ads and should provide an additional profit of approximately 10-50% of the cost to be retained as Transportation System operating revenue. Separate rates will be established for commercial advertising, non-profit organizations and public service advertising. No exterior advertising will be permitted other than occasional banners promoting transit service.

5. Parking Services User Fees:

a) Hourly off-street parking. - A rate schedule for hourly off-street parking will be established that encourages short-term, high turnover parking. The base rate schedule is outlined in the attached Schedule of Municipal Parking Lot Hourly Rates. Reduced rates of approximately 50% of the regular rate will be established for short-term parking (less than 4 hours duration) for Senior Citizens (age 60 and over) and handicapped customers. Proof of age or handicap must be provided to the attendant upon request.

b) Rental Parking. - For Town Public parking spaces that have proven to be unmarketable as short-term parking spaces or for which cost of monitoring and collections would exceed revenues, long-term rentals will be implemented. Rental fees shall be established at monthly rates that are competitive with rates in private parking lots. A separate rate for park/ride lots will be established.

c) Metered Parking. - Metered-parking rates shall be established that are similar to the hourly rates for off-street parking. Although there are no attendants for On- Street parking the cost of enforcement and revenue collection make that operation similar to off- street parking.

d) Special Events Parking. - The Manager may adjust the operation and the fees for the Municipal Parking Lots to ensure the provision of adequate services and the collection of revenues for special events. Special events include (but are not limited to) such things as football and basketball games, street fairs, and parades.

TOWN OF CHAPEL HILL

TRANSPORTATION DEPARTMENT

TRANSIT FARE SCHEDULE

(Effective July 1, 2002)

Fixed Route Service

Services on fixed routes will be provided at no charge under the fare-free system.

Special Service Fares

E-Z Rider service is provided at no cost except as noted below.

Shared Ride Evening/Sunday Service**

	Adults	E-Z Rider
Bus Stop to Bus Stop	1 ticket	--
Bus Stop to Door Stop	1 ticket	--
Door Stop to Door Stop	2 tickets	1 ticket

Tickets must be purchased in advance.

Special Event Shuttle Service

Park/Ride Lot Fares...$3.00 one way/$5.00 round trip

Downtown/Campus Shuttle...$2.00 one way/$4.00 round trip

TOWN OF CHAPEL HILL

TRANSPORTATION DEPARTMENT

TICKET PRICE SCHEDULE

(Effective July 1, 2002)

Booklets containing 20 tickets for Shared Ride service will be sold for $14.25 each and can be purchased at the Town Hall in Chapel Hill or Carrboro and at the Office of Public Safety at the University of North Carolina.

TOWN OF CHAPEL HILL

TRANSPORTATION DEPARTMENT

CHARTER RATES

(Effective July 1, 2002)

Conditions of Charter Operation: Chapel Hill Transit will provide vehicles and drivers for incidental charter trips. The use of federally funded buses for the provision of charter services to individuals or groups is only allowed under limited conditions. Incidental charter trips must be made within a 20- mile radius of the Town of Chapel Hill and operated at times that will not interfere with the published hours of operation for Chapel Hill Transit service. Chapel Hill vehicles will only be provided with an assigned Chapel Hill Transit driver.

Agent/Broker: Chapel Hill Transit will accept incidental charter service requests on a first come first serve basis, only through commercial charter bus providers listed in the Chapel Hill-Carrboro telephone directory. Private individuals or groups requesting charter services from Chapel Hill Transit will be referred to this list.

Charter Rates*:

Vehicle	Rate	Minimum
Transit Bus (37 passenger seats)	$55.00 per hour	$110.00
Van (15 passenger)	$55.00 per hour	$110.00
Van (8 passenger, w/lift)	$55.00 per hour	$110.00

* Time billed shall include report time and return time (15 minutes), travel time to and from the trip starting point, and actual trip time. All time will be rounded up to the nearest quarter hour. Billing will be sent to the Commercial Charter Provider requesting this service, within 5 days of completing the service. Payment in full is expected within 15 days of the billing.

Advance Notice: Chapel Hill Transit requires at least 5 days notice before scheduling trip. Trips canceled with less than 24 hours notice will be subject to a $25.00 setup charge. Requests must be made on a Charter Service Request form.

TOWN OF CHAPEL HILL

TRANSPORTATION DEPARTMENT

MONTHLY RENTAL PARKING RATES

METERED PARKING RATES AND MERCHANT DISCOUNT RATES

(Effective July 1, 2002)

MONTHLY RENTAL RATES

Lot	Location	Monthly Rate
Lots 3, 4, 5 & 6	415 West Franklin St., 104 West Rosemary St., 141 West Rosemary St., and 127 West Rosemary St.	$80.00
Rosemary St. Deck	150 East Rosemary Street	$80.00
Park/Ride Lots**	Jones Ferry Road 15/501 Southern Village 86 No./Eubanks Road	$20.00 $20.00 $10.00

Patrons are charged a full month's rent for all rentals beginning between the 1st and the 14th of the month. Rentals beginning on the 15th or later will be charged one-half of the monthly rate for the month that the lease begins. Refunds will be based on the value of all full or half months remaining on the permit at the time it is returned to the department less a $15 administrative fee.

**Park/Ride Lots provide free daytime parking for patrons using Chapel Hill Transit. Permits will be required for parking by all patrons leaving vehicles in the lot overnight or for anyone else who is not using Chapel Hill Transit.

METERED PARKING RATES

Length of Stay Rate

5 minutes $0.10

12 minutes $0.25

60 minutes $1.25

Hours of meter operation will be extended until 9:00p.m. in off-street lots.

DISCOUNT PARKING

The Town of Chapel Hill offers merchants three methods of paying for their customers' parking.

1. Parking Tokens

( 1-49) = 1/2 hour use for $.65 each = 0% discount

(50-99) = 1/2 hour use for $.585 each = 10% discount

(100+) = 1/2 hour use for $.52 each = 20% discount

(200+) = 1/2 hour use for $.4875 each = 25% discount

2. Coupons

Merchants may print coupons that will be accepted in off-street lots as payment of fees. Parking Services will then bill the merchant based on the following schedule:

Minimum use per month - 50 hrs/100 coupons = 20% discount

Minimum use per month - 100 hrs/200 coupons = 25% discount

3. Monthly Accounts

Must have appropriate validation provided by the Merchant and approved by Parking Services. The validating merchant is then charged as follows:

Minimum use per month - 50 hrs = 20% discount

Minimum use per month - 100 hrs = 25% discount

4. Residential Business Parking Permit

Each address in the residential permit area would be eligible for up to five parking permits for business use such as Contractors, Realtors, or Non-Resident Landlords for $25.00 per month or $150.00 per year and would be good in the residential permit areas only.

5. Service Vehicle Parking Permit

This permit is for qualifying service vehicles (plumber, electrician, utility, etc.) for $50.00 per month or $300.00 per year and would allow parking in the 2 hour metered areas.

6. Reserving a Parking Metered Space

The parking services division will “bag” a parking meter when necessary for contractors performing renovation work in the downtown area. The fee is $15.00 per meter per day.

7. Replacement Fee for Residential Permits

The parking services division issues residential and temporary parking permits at no cost to the residents. There is a replacement fee of $15.00 for any lost, stolen, or destroyed permits.

TOWN OF CHAPEL HILL

TRANSPORTATION DEPARTMENT

MUNICIPAL PARKING LOTS

HOURLY PARKING RATES

(Effective July 1, 2002)

HOURS	FULL FARE RATES	SENIOR CITIZEN RATES
0.00 - 0.50	$0.65	$0.35
0.50 - 1.00	$1.30	$0.65
1.00 - 1.50	$1.95	$1.00
1.50 - 2.00	$2.60	$1.30
2.00 - 2.50	$3.25	$1.65
2.50 - 3.00	$3.90	$1.95
3.00 - 3.50	$4.55	$2.25
3.50 - 4.00	$5.20	$2.60
4.00 - 5.00	$6.50	$6.50
5.00 - 6.00	$7.80	$7.80
6.00 - 7.00	$9.60	$9.60
7.00 - 8.00	$11.40	$11.40
8.00 - 9.00	$13.20	$13.20
9.00 - 10.00	$15.00	$15.00
10.00 - 11.00	$16.80	$16.80
11.00 - 12.00	$18.60	$18.60
12.00 - 13.00	$20.40	$20.40
13.00 - 14.00	$22.20	$22.20
14.00 - 15.00	$24.00	$24.00
15.00 - 16.00	$25.80	$25.80
16.00 - 17.00	$27.60	$27.60

For Special Events deposits or a flat rate charge may be collected as the patron enters the parking lot.

Peak Period Charge

There is an additional peak period charge of $2.00 for parking in Lot 2 or the Parking Deck if the vehicle parks before 10:00 a.m. and departs after 2:00 p.m. on weekdays.

TOWN OF CHAPEL HILL

TRANSPORTATION DEPARTMENT

SCHEDULE OF BUS CARD ADVERTISING RATES

(Effective July 1, 2002)

STANDARD ADVERTISING

Full Showing (80 Buses)		Half Showing (40 Buses)
1-2 Months	$75.90/mo.	1-2 Months	$50.85/mo.
3-5 Months	$72.10/mo.	3-5 Months	$48.30/mo.
6-8 Months	$68.30/mo.	6-8 Months	$45.75/mo.
9-11 Months	$64.50/mo.	9-11 Months	$43.25/mo.
12 Months and up	$60.70/mo.	12 Months and up	$40.65/mo.

Bulkhead Cards (Full Showing Only)

1-2 Months................$117/mo.

NON-PROFIT ORGANIZATION ADVERTISING

Rates above ,less a 50% discount.

PUBLIC SERVICE ANNOUNCEMENTS

Public Service Announcements will be placed for a maximum of 90 days for a $35 service fee, as space is available.

AD REPLACEMENT FEE

Any advertiser who has paid for an ongoing ad may replace the ad copy for a service fee of $35. New ads should be delivered to Chapel Hill Transit.

TRANSIT GUIDE ADVERTISING

Limited advertising space may be available in the annual Transit Guide. Rates will be established on a cost-plus basis and will vary depending on the size, location, and costs of printing. In all cases, rates should include a profit of 10-50% over the cost of the ad.

DEFINITIONS:

Non-Profit Organizations are those that are legally recognized as 501 (c) 3 Non-Profit Corporations and whose advertisements are placed to encourage the use of that organization's goods and services. Social service agencies are not considered to be Non-Profit Organizations if they charge for their services. This includes religious groups and partisan political organizations.

Public Service Announcements (PSA's) are those placed to promote services that will benefit the general public. Notices for public meetings, voter registration and charity drives are typical Public Service Announcements. Public agencies and charitable organizations are examples of groups eligible to place PSA's.

GUIDELINES:

1. Discount for full rate advertisers with 2 or more ads per bus. No Agency discounts.

2. Advertisers will be invoiced monthly.

3. Chapel Hill Transit owns 80 buses. Advertisers should supply an additional 10% cards for runs of 1 to 3 months, 25% for 3 to 6 months, and 100% for 6 months or more.

4. Cards will be placed in the buses on the first Saturday following delivery of the cards to the Transportation Office, located at 1089 Airport Road.

5. Card specifications:

a) Ads must be printed on at least 5 ply cardboard stock.

b) Cards for bus overhead racks must be 11" top to bottom, 25" - 28" side to side, with no printing within 3/8" of any edge.

c) Bus bulkhead cards must be 21 1/2" top to bottom, 21" side to side, with no printing within 3/8" of any edge.

6. Chapel Hill Transit reserves the right to review and approve any bus cards before placement.

a) Advertising should be of a reputable nature, should conform to recognized business standards, and must not conflict with any federal, state or local laws or regulations.

b) Liquor (including beer and wine), cigarette, and massage parlor advertising will not be accepted.

c) Advertisements must be professionally designed and printed.

TOWN OF CHAPEL HILL

TRANSPORTATION DEPARTMENT

USER FEE REFUND AND WAIVER POLICY

(Effective July 1, 2002)

The Chapel Hill Transportation Department provides both transit and parking services to the public. This policy applies to all tickets sold for Chapel Hill Transit Services.

REFUNDS

1. A prorated price of any prepaid transportation or parking fee may be refunded or credited toward the purchase of other services.

2. A new permit may be issued for permits that are excessively worn or partially destroyed if at least 50% of the old permit is returned.

3. Refunds will not be made for lost or stolen permits. Replacement permits may be issued at the discretion of the Transportation Director. Each incident will be reviewed individually and proof of ownership, identity and information regarding the loss may be required. Each permit replaced will be subject to a $15.00 replacement fee.

4. Reimbursements for unused monthly parking permits will be made based on the number or full or half months remaining on the permit at the time it is turned into the department, less a $15 administrative fee.

5. The Transportation Department will mail all refund checks to the individual within 30 days of approval.

WAIVERS

1. The Director of Transportation may consider requests for full or partial waiver of payment for any transportation fees.

2. Any waivers approved by the Director of Transportation will be reported to the Town Council in the annual operating report for the Transportation Department.

3. A separate waiver policy has been established for EZ-rider Patrons who are residents of the Town of Chapel Hill.

EZ-RIDER FEE WAIVERS

1. This policy applies only to citizens of the Town of Chapel Hill who are certified for EZ-Rider Service. Requests from Carrboro residents or from individuals affiliated with the University of North Carolina at Chapel Hill or UNC Hospitals will be forwarded to those organizations for their consideration of any fee subsidy.

2. Many EZ-Rider Patrons are eligible for transportation assistance from various social service agencies which operate in Orange County, such as Orange County Department of Social Services, Orange County Department on Aging, Vocational rehabilitation of North Carolina, and the Interfaith Council. To the extent that EZ-rider patrons are ineligible for transportation assistance from any other agency, it is the policy of the Town that service will not be denied because of inability to pay established fees.

3. The Director of Transportation has authority to approve or deny requests for full or partial waiver of any transportation fees up to a maximum limit of $5,000

4. All requests for waiver must be submitted on forms provided by the Transportation Department.

5. EZ-Rider Patrons requesting waivers must verify whether they are eligible for, or have received any transportation assistance from any other social service agency.

6. Individuals requesting waivers will be encouraged to pay a portion of the total fee, and the amount of waiver approved may vary based on the level of service needed.

7. All requests for waivers must include a recommendation from an authority that can verify the financial status of the applicant. Acceptable authorities would be representatives of state or county social service agencies, ministers or pastors of local churches or religious organizations.

8. Income levels as published by the U.S. Bureau of the Census will be used in considering waiver requests; Annual income level; at or below the poverty level = 100% waiver, between the poverty level and 130% of it = 50% waiver, greater that 130% of the poverty level = no waiver. Adjustments will be made for family size.