AGENDA #4b
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Annual Budget Amendment to Reappropriate Funds for Prior Year Encumbrances and Obligations
DATE: September 9 , 2002
The attached budget amendment would appropriate funds for encumbrances in various funds from the 2001-2002 fiscal year.
As in past years, after fiscal year end, we ask the Council to amend the current year budget to provide funding for encumbrances from the prior fiscal year. Encumbrances are obligations incurred by issuance of purchase orders for which payments had not been made as of June 30, 2002, because materials or services had not yet been delivered. In accord with generally accepted accounting principles, these encumbrances are not included in expenditure totals for 2001-2002. Funds should now be reappropriated to the 2002-2003 budget for these encumbrances that will be paid during the current fiscal year.
Funds for these expenditures will be shown in special reserves of fund balance that will be created for this purpose in each fund. The amounts will be shown in the 2001-2002 Audit Report on the balance sheets for each fund under the heading "Fund Balance - Reserved for Encumbrances." While these expenditures will increase total expenditures in each fund for fiscal 2002-2003, they do not change the amount of fund balances available or unappropriated at June 30, 2002.
In addition to the reappropriations for encumbrances in various funds, the attached amendment would also reappropriate a net total of $285,218 allocated last year for various projects in the Capital Improvements Fund that were not completed in 2001-2002 (see attached list). Most of this amount, $233,787, is for uncompleted sidewalks and curb and gutter projects previously approved by the Council. We expect that these projects will be completed in 2002-2003.
That the Council adopt the attached budget ordinance amendment reappropriating unexpended obligations from the 2001-2002 fiscal year.
BUDGET ADJUSTMENTS TO CIP PROJECTS FUNDED IN 2001-2002
(Based on CIP Fund Reconciliation at June 30, 2002)
|
Project |
Total Appropriation at Year End 2002 |
2001-2002 Expenditures/ Encumbrances at 6-30-02 |
Budget Balance Available for Reappropriation |
Adjustment Needed to 2002-2003 Budget
|
|
Extraordinary Maintenance |
107,337 |
94,848 |
12,489 |
12,489 |
|
|
|
|
|
|
|
Sidewalks/Bikeways |
256,942 |
64,575 |
192,367 |
192,367 |
|
|
|
|
|
|
|
Curb and Gutter |
47,281 |
5,861 |
41,420 |
41,420 |
|
|
|
|
|
|
|
Traffic Calming |
25,000 |
0 |
25,000 |
25,000 |
|
|
|
|
|
|
|
Railroad Signals |
9,000 |
0 |
9,000 |
9,000 |
|
|
|
|
|
|
|
Cemetery Beautification |
7,500 |
2,558 |
4,942 |
4,942 |
|
|
|
|
Total |
285,218 |
AN ORDINANCE TO AMEND "THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 200 2” (2002-09-09/O-1)
BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled "An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2002" as duly adopted on July 26, 2002, be and the same is hereby amended as follows:
ARTICLE I
Current Revised
APPROPRIATIONS Budget Increase Decrease Budget
GENERAL FUND
Mayor/Council 229,439 1,767 231,206
Town Manager/Clerk 936,179 13,190 949,369
Human Resources 514,463 9,561 524,024
Finance 846,658 29,011 875,669
Information Technology 540,763 91,543 632,306
Legal 230,136 2,825 232,961
Planning 942,025 48,988 991,013
Inspections 705,134 1,285 706,419
Engineering 960,813 29,748 990,561
Public Works 9,628,067 97,069 9,725,136
Police 9,025,238 85,706 9,110,944
Fire 4,812,458 12,633 4,825,091
Parks & Recreation 2,069,595 35,562 2,105,157
Library 1,875,390 62,770 1,938,160
Non-Departmental 3,475,129 104,503 3,579,632
TOTAL GENERAL FUND 36,791,489 626,161 37,417,648
PUBLIC HOUSING FUND 1,614,072 51,106 1,665,178
ON-STREET PARKING FUND 650,000 5,250 655,250
OFF-STREET
PARKING FUND 1,556,300 31,291 1,587,591
TRANSPORTATION FUND 9,676,444 34,112 9,710,556
Current Revised
APPROPRIATIONS Budget Increase Decrease Budget
VEHICLE REPLACEMENT
FUND 2,027,500 383,645 2,411,145
VEHICLE MAINTENANCE
FUND 868,884 17,412 886,296
COMPUTER REPLACEMENT
FUND 304,370 3,444 307,814
CAPITAL
IMPROVEMENTS FUND 478,000 340,480 818,480
HOUSING LOAN
TRUST FUND 175,000 162,012 337,814
ARTICLE II
Current
REVENUES Budget Increase Decrease Revised
Budget
GENERAL FUND
Fund Balance 1,070,000 626,161 1,696,161
PUBLIC HOUSING FUND
Fund Balance 163,031 51,106 214,137
ON-STREET PARKING FUND
Fund Balance 0 5,250 5,250
OFF-STREET PARKING FUND
Fund Balance 0 31,291 31,291
Current Revised
REVENUES Budget Increase Decrease Budget
TRANSPORTATION FUND
Fund Balance 301,543 34,112 335,655
VEHCILE REPLACEMENT
FUND
Fund Balance 256,320 383,645 639,965
VEHICLE MAINTENACE
FUND
Fund Balance 0 17,412 17,412
COMPUTER REPLACEMENT
FUND
Fund Balance 0 3,444 3,444
CAPITAL IMPROVEMENTS
FUND
Fund Balance 180,000 340,480 520,480
HOUSING LOAN TRUST FUND
Fund Balance 122,000 162,012 284,012
This the 9th day of September, 2002.