AGENDA #4d

MEMORANDUM

 

TO:                  Mayor and Town Council

 

FROM:            W. Calvin Horton, Town Manager

 

SUBJECT:       Budget Amendment for Library Consultants

 

DATE:             October 7, 2002

 

 

The attached budget ordinance would:

 

• Amend the library’s 2002-2003 General Fund operating budget by $20,000 to accept a Library Service and Technology Act grant for $20,000 to hire a technology consultant as approved by the Council on June 24, 2002.  
• Reappropriate $11,000 in the Library Gift Funds unspent from last year’s budget to hire a library building program consultant as approved last year by the Council.

 

DISCUSSION

 

Technology Consultant:  On June 24, 2002, the Town Council accepted award of a Library Service and Technology Act grant for $20,000.  With acceptance of this grant, the Council authorized the Manager to hire a consultant to develop a long-term technology plan for the Library (Attachment 1). The Library has selected Mr. Richard Wayne of Strategic Information Management to complete this project. Mr. Wayne is currently reviewing the contract.

 

The attached budget ordinance would add these funds to the current year’s operating budget for the Library.

 

Building Program Consultant:   On February 11, 2002, the Council authorized the Manager to hire a consultant to revise the 1991 library building program.  Mr. Robert H. Rohlf has been selected and is currently reviewing existing library data in preparation for a site visit.  To fund the $11,000 project, the Council authorized the Manager to use $6,000 in Library Gift Funds to supplement an existing $5,000 allocation already available for consultant costs.  Since we were unable to proceed with this project before June 30, 2002, the allocation for the project now needs to be reappropriated from fund balance in the Library Gift fund to the current year’s budget.

 

RECOMMENDATION

 

We recommend that the Council enact the attached ordinance amending the 2002-2003 budget.

 

ATTACHMENT

 

1. June 24, 2002 Memorandum to Town Council (p. 3).

AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2002 (2002-10-07/O-1)

 

BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2002” as duly adopted on July 26, 2002 be and the same is hereby amended as follows:

 

ARTICLE I

 

Current                                                 Revised

APPROPRIATIONS                           Budget Increase          Decrease          Budget

 

 

GENERAL FUND

 

Library                                     1,938,160          20,000                                   1,958,160

 

LIBRARY GIFT FUND                           95,000           11,000   106,000

 

 

 

ARTICLE II

 

Current                                                             Revised

REVENUES                                        Budget                 Increase         Decrease        Budget

 

 

GENERAL FUND

Grants                                      482,750                20,000 502,750

 

LIBRARY GIFT FUND                        50,000               11,000 61,000

 

 

This the 7^th day of October, 2002.