AGENDA #11
MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Revised Additional Capital Improvements Program
DATE: January 27, 2003
The attached ordinance would amend the 2002-03 capital budget to include an additional $300,000 to the Capital Improvements Fund.
BACKGROUND
On January 17, the Council discussed options for adding to the Capital Improvements Program and instructed the Manager to recommend how $300,000 might be allocated. The Council particularly discussed three items: ramps for handicapped access at curbs and emergency generators for both the Town Hall and the Police Department. The Council also appropriated $7000 on January 13 for public art.
On January 17, the Council asked for information on the last sale of the 1996 bonds and what the proceeds would be used for. The attached information item responds to that request.
DISCUSSION
Our recommendations focus on public safety and the need to maintain the public investment in buildings and infrastructure. We believe that items numbered 5 through 10 are all necessary for the maintenance of public assets.
The Council allocated $7,000 for the Percent for Art Program, to be used at Hargraves Center.
2. Town Hall Emergency Generator - $30,000 (5-year installment financing)
Installation of a generator that would allow lighting, telephones, computers and heating to remain operational during a power outage.
Installation of a generator that would allow lighting, telephones, computers and heating to remain operational during a power outage.
4. Americans with Disability Act Ramps - $25,000
Continuation of installation of curb-cuts town-wide in compliance with the Americans with Disabilities Act (ADA).
5. Extraordinary Maintenance- Buildings - $75,000
The following projects would be funded from this line, unless more immediate and unexpected needs appear during the next five months: replace community center pool water heater ($15,000); Museum roof contingency ($10,000); replace Nunn Mountain radio repeater generator ($ 8,000); vent kitchen exhaust at Fire Station #3 ($2,000); replace bay heaters at fire station #4($24,000); repair Town Hall roof ($7,500); repair Community Center roof ($7,500); close lube pit at fire station #4 ($1,400).
Replace bleachers that are structurally unsound and/or do not meet current design standards for safety. If they are not replaced they will need to be removed.
7. Repair Police Department Parking Lots - $50,000
Repair and resurfacing of the Police Department parking lots are required now before major reconstruction is needed.
8. Repair Fire Department Burn Training Building - $45,000
Install special tiles to interior of room in burn building to allow required training with live flames as well as smoke. (This budget is supplemented by a $9993 federal grant.)
9. Extraordinary Maintenance: Infrastructure - $14,000
Bridge repairs as noted in the biennial bridge inspection, primarily at the Lake Ellen bridge ($14,000).
10. Slip-line concrete drainage pipe under Piney Mountain Road - $12,000
Install concrete lining in a failing drainage pipe to prevent a failure of the pipe and the road.
SUMMARY AND RECOMMENDATION
We recommend that the Council enact the following ordinance that would add $300,000 to the Capital Improvements Program for 2002-03, to be spent in the following manner:
Public Art: $ 7,000
Town Hall Emergency Generator 30,000
Police Department Emergency Generator 22,000
ADA Ramps 25,000
Extraordinary Maintenance- Buildings 75,000
Replace Bleachers at Culbreth, Ephesus, Hargraves 20,000
Repair Police Department Parking Lots 50,000
Repair Fire Department Burn Building 45,000
Extraordinary Maintenance: Infrastructure 14,000
Slip-line drainage pipe 12,000
TOTAL $300,000
ATTACHMENT
1. Information Report on Status of 1996 Bonds and Proposed Final Bond Sale
AN ORDINANCE TO AMEND "THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2002” (2003-01-27/O-3)
BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled "An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2002" as duly adopted on July 26, 2002, be and the same is hereby amended as follows:
ARTICLE I
Current Revised
APPROPRIATIONS Budget Increase Decrease Budget
GENERAL FUND
Non-departmental
Transfer to Capital
Improvements Fund 408,000 300,000 708,000
CAPITAL IMPROVEMENTS
FUND 995,080 300,000 1,295,080
ARTICLE II
Current Revised Budget Increase Decrease Budget
REVENUES
GENERAL FUND
State-shared Revenues 9,189,000 300,000 9,489,000
CAPITAL IMPROVEMENTS
FUND 995,080 300,000 1,295,080
This the 27th day of January, 2003.
MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Information Report on Status of 1996 Bonds and Proposed Final Bond Sale
DATE: January 27, 2003
This memorandum provides summary information requested by the Council on the status of bonds totaling $13.5 million for various capital improvement projects authorized by e voters in 1996. The attached tables provide a summary of the planned bond sale schedule and information about the status of each of the bond projects, including bonds sold to date and the balance of bonds to be sold for each project.
We have tentatively scheduled the final bond sale from this authorization on March 25, 2003, subject to the Council’s concurrence.
BACKGROUND AND DISCUSSION
In 1996, voters approved a referendum for the sale of General Obligation bonds totaling $13.5 million to be used for various public improvements projects in five bond categories as follows:
Parks and Recreational Facilities $ 5,000,000
Open Space 3,000,000
Public Safety 2,000,000
Public Works Facility Improvements 500,000
Streets 3,000,000
Total $13,500,000
By State statute, the period authorized for General Obligation bonds is for seven years from the date of approval in the referendum.
In 1996, the Council approved a tentative schedule for selling these bonds and implementing public improvements over a six to seven year period, with a phased sell of bonds beginning in 1998. In accord with that plan, the Council authorized the sale of $4.5 million in 1998, followed by $4.7 million in 2000. The final sale of authorized bonds of $4.25 million to complete the various bonds projects was originally scheduled for 2000, but was postponed because the budget constraints and uncertainty of State-shared revenues for the current year. Attachment 1 (excerpted from the current year’s budget document) provides a summary of the bonds sold over the last six years and the balance of bonds not yet sold.
The table in Attachment 2 includes the current status of the five bond project categories showing the following: the detailed project budgets approved by the Council for each project over the last six years; actual expenditures, encumbrances and allocations made by the Council for each project through December 31 2002; the unspent/unallocated balance for each project; the total bonds sold to date for each project; and the balance of bonds not yet sold in each project category.
In summary, this table indicates bond funds expended, encumbered or allocated to date total $9,967,593 and bonds sold to date total $9,250,000. In order to continue implementation of the approved bond projects, the balance of bonds totaling $4,250,000 now need to be sold. In addition, the authorization for issuing the remaining bonds would expire in November, 2003, seven years from the approval date of November, 1996.
Of the $4,250,000 in bonds to be sold, the majority of funds would include $1,230,000 reserved for the aquatic center, $1,185,000 for open space purchases, $500,000 to continue implementation of the approved Streetscape plan, and $760,000 for curb and gutter improvements and reimbursements for bridges and drainage projects already completed.
Based on the need to sell the remaining bonds to complete the bond projects, we have tentatively reserved March 25, 2003 with the Local Government Commission as a date for a potential bond sale.
ATTACHMENTS
1. Bond Sale Schedule (p. 7).
2. General Obligation Bonds Authorized in 1996 (p. 8).
|
Bond Sale Schedule (Excerpt from the 2002-03 Adopted Budget) |
|
|
|
|
|
|
Phase I 1997-98 & 1998-99 |
Phase II 1999-00 & 2000-01 |
Phase III 2002-03 & 2003-04* |
TOTAL |
|
Bond Issue |
|
Fire Station No. 5 / Truck |
120,000 |
1,180,000 |
|
1,300,000 |
|
1996 Public Safety |
|
Police: Building Renovations |
|
600,000 |
100,000 |
700,000 |
|
1996 Public Safety |
|
Public Works Improvements/Site Development |
|
210,000 |
290,000 |
500,000 |
|
1996 Public Works |
|
Bridge Replacement |
180,000 |
250,000 |
270,000 |
700,000 |
|
1996 Streets |
|
Curb and Gutter Replacement/Improvements |
|
100,000 |
200,000 |
300,000 |
|
1996 Streets |
|
Downtown Improvements - Streetscape |
100,000 |
400,000 |
500,000 |
1,000,000 |
|
1996 Streets |
|
Drainage Assistance |
|
40,000 |
60,000 |
100,000 |
|
1996 Streets |
|
Drainage Improvements |
|
170,000 |
230,000 |
400,000 |
|
1996 Streets |
|
Sidewalk and Bicycle |
200,000 |
200,000 |
100,000 |
500,000 |
|
1996 Streets |
|
Homestead Aquatics Center |
|
|
1,230,000 |
1,230,000 |
|
1996 Parks |
|
Hargraves Gym |
425,000 |
|
|
425,000 |
|
1996 Parks |
|
Homestead Park |
3,260,000 |
|
85,000 |
3,345,000 |
|
1996 Parks |
|
Open Space |
265,000 |
1,550,000 |
1,185,000 |
3,000,000 |
|
1996 Open Space |
|
TOTAL |
4,550,000 |
4,700,000 |
4,250,000 |
13,500,00 |
|
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