AGENDA #4c

MEMORANDUM

TO:                  Mayor and Town Council

FROM:            Joyce A. Smith, Town Clerk

SUBJECT:       Notification of Board and Commission Term Vacancies

DATE:             January 27, 2003

The attached resolution would establish a schedule for nominations and appointments to boards and commissions and to the Orange Water and Sewer Authority Board of Directors, for terms that expire on June 30, 2003.

In accordance with the Town Council Procedures Manual, we have compiled a list of board and commission appointments that will expire on June 30, 2003: a total of 34 term expirations are expected on this date.  Under existing Council procedures, 11 of these board and commission members are ineligible for reappointment because they have served two consecutive terms on the same board or commission.  If the Council wishes, this provision may be waived or revised to permit longer terms of service.  By copy of this memorandum, chairpersons of affected boards and commissions will be notified of expiring terms.

The next step in the process is for the Mayor and Council to invite interested citizens to submit their applications for vacancies.  The Town will accept applications for the vacancies through the end of April 2003.  This deadline may be extended, if necessary.

Unless Council directs staff otherwise, applications received to date will be distributed in early April to boards and commissions (including boards or commissions with Council Screening Committees: Board of Adjustment, OWASA Board of Directors, Planning and Transportation Boards) for their consideration of applicants.  By late April, applicable boards and commissions would provide their appointment recommendations to the Council.

The Town Council Procedures Manual provides that appointments to boards and commissions may occur at each of the four regular meetings in May and June.

Adoption of the attached resolution would set the schedule for these nominations and appointments.

A RESOLUTION REGARDING THE PROCESS FOR CONSIDERING APPOINTMENTS TO TOWN ADVISORY BOARDS AND COMMISSIONS (2003-01-27/R-3)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby adopts the following schedule for appointments to Town advisory boards and commissions:

            May 12                        Orange Water and Sewer Authority Board of Directors

                                                Planning Board

                                                Technology Committee

            May 28                        Historic District Commission

                                                Transportation Board

                                                Library Board of Trustees

                                                Chapel Hill Public Arts Committee

            June 9                          Board of Adjustment

                                                Community Design Commission

                                                Greenways Commission

                                                Parks and Recreation Commission

            June 23                        Bicycle and Pedestrian Advisory Board

Housing and Community Development Advisory Board

                                                Human Services Advisory Board

                                                Personnel Appeals Committee

This the 27^th day of January, 2003.

BOARD AND COMMISSION TERM EXPIRATIONS FOR 6-30-2003

Board/Commission	Member’s Name	Length of Term	Race	Sex
Bicycle & Pedestrian	Barbara Chaiken Eva Metzger	1^st 2^nd	W W	F F
Board of Adjustment	George Chescheir Lee Culpepper *Tom Moore	1^st 1^st 2^nd	W W W	M M M
CH Public Arts Commission	*Lucia Anderson Renee Piechocki	2^nd 1^st	W W	F F
Community Design Commission	Dale Coker *Terry Eason *Alice Ingram Charlotte Newby *Weezie Oldenburg *Martin Rody	1^st 2^nd 2^nd 1^st 2^nd 2^nd	W W W W W W	M M F F F M
Greenways Commission	*Joe Herzenberg Brenda Nielsen	2^nd + 1 yr. ext. 1^st	W W	M F
Historic District Comm.	Thomas Heffner *Kimberly Kyser *Tobin Savage Terry Swanson James White	1^st 2^nd 2^nd 1^st 2^nd	W W W W W	M F M F M
Housing & Comm. Dev.	Tracy Dudley *Mary Winne Sherwood	1^st 2^nd	B W	F F
Human Services Advisory Board	William Powers	1^st	W	M
Library Board	Sue Greenberg Robert Schreiner	1^st 1^st	W W	F M
OWASA	Milton Heath	1^st	W	M
Parks & Recreation	Pamela Hemminger Mary Norwood-Jones	1^st 1^st	W B	F F

Board/Commission	Member’s Name	Length of Term	Race	Sex
Personnel Appeals	Jerry Howerton Helen Miller Joann Pitz Joanna Carey Smith	1^st 1^st 1^st 1^st	W W W W	M F F F
Planning Board
Technology Committee	*Doug Noell	2^nd	W	M
Transportation Board	Eleanor Howe	1^st	W	F

* - Ineligible for reappointment.