Initial Budget Presentation to the Mayor and Town Council
2002-2003
I. Mission Statement: To provide
· Current recreational reading, listening and viewing materials and information about contemporary culture and trends.
· General information through answering reference questions and provision of specialized subscription reference services.
· Information and programs to support life-long learning.
· Instruction in finding, evaluating and using electronic information resources.
· Books: adult, juvenile and large print materials
· Audiovisuals: audio-tapes; compact discs
· Magazines and newspapers: on-line access to the News and Observer
· Web access to the library catalog to: reserve and renew materials; check material availability; view your own patron record
· 9 public Internet stations with networked printers
· Remote on-line access to NC Live (+$3 million of on-line database subscriptions: encyclopedias, directories, almanacs, worldwide library catalogs, full text of some magazine and newspaper articles)
· Trained reference staff
· Up-to-date reference collection
Children’s Programs
· Story Time (ages 3-5)
· Toddler Time (18-36 months)
· Summer Reading Program (ages 2-15)
· Summer Battle of the Books program (ages 7-13)
· Elementary School aged programs (ages 6-11)
· Teen Breakfast Club (ages 12 and up)
· Dial-A-Story (all ages)
· Pajama Story Time (families)
· Special performances: 5-10 per year
|
Revenue Source |
Actual 2001-2002 Revenues |
2002-2003 Budgeted Revenues |
Actual 2002-2003 Revenues to date (2/24/03) |
Proposed Budget for 2003-2004 Revenues |
|
State Library Aid
|
28,487
|
30,000
|
21,740 |
35,000
|
|
Orange County Library Support |
249,746
|
250,000
|
187,415 |
250,000 |
|
Library Gift Fund |
153,000
|
95,000 |
9,000 |
45,000 |
|
Copier |
10,654
|
15,000
|
4,970 |
10,000 |
|
Fines and Fees
|
116,761 |
149,000 |
83,270 |
130,000 |
|
TOTAL |
$558,648 |
$539,000 |
$306,395 |
$477,500 |
Orange County’s library support ($250,000)
County support is low, given the number of southern Orange County residents who use the library. Approximately 40% of library use is by non-Chapel Hill, southern Orange County residents. However, Orange County support represents 13% of the library’s operating budget. The Library Board will attend an Orange County Commissioners’ 2003-2004 budget hearing this spring to request additional library funding support.
Library Gift Funds ($540,800)
The Town makes every effort to use Library Gift Funds as intended by the donor. However, gifts may be used for any library purpose. Regular annual transfers of gift funds are used to purchase collection materials (books, audio-visual materials, magazines, etc.). Occasional transfers of gift funds have been used for special Council-approved projects (equipment, automation upgrades, consultant fees, etc.). In 2001-02 and 2002-03, the Council authorized additional gift funds for library capital maintenance.
Future use of Library Gift Funds could include expansion and technology projects identified in the Library Master Plan. The Council may also wish to consider gift funds for capital maintenance projects identified in the Town’s Facility Condition Assessment: August, 2000.
|
Budget Category |
2002-2003 Original Budget |
Requested 2003-2004 Budget |
|
Personnel |
1,352,901 |
1,371,900 |
|
Operations |
547,292 |
547,292 |
|
Capital Equipment |
-0- |
2,600 |
|
TOTAL |
$1,900,193 |
$1,919,192 |
· Personnel costs include a 3% increase for contract employees for six months of the fiscal year.
· The book and audiovisual materials budget reflects no increase for 2003-2004, despite anticipated vendor cost increases of 3% next year.
· The periodicals and microfilm budgets include 7-8% budget increases to maintain the current level of service.
· The completed Library Master Plan identifies incremental steps for future development of Library facilities and technology.
· Children’s circulation is up 8%.
· Children’s in-house programs are in demand and well attended.
· Public Internet stations are in continuous use.
· The Library home page provides patrons with remote access to the library catalog, on-line data bases, Kids Portal information and program information.
VI. Key Programs or Services that Could be Improved
· Public demand for Internet stations often exceeds the number of machines available. The Library has 9 stations. State guidelines recommend 19 stations for Chapel Hill’s population.
· Public internet stations require more maintenance support than is currently available. This results in unavailable machines and longer patron queues. Currently, all on-site technology support is provided by the Assistant Director.
· The on-line catalog permits simultaneous use by 8 patrons. An average of 34 patrons are denied access each day.
· Public demand for children’s programs outpaces the library’s ability to deliver. On average, 25 children per month are turned away from capacity-filled programs.
· The library web page should be expanded to include significantly more information (recommended book lists, approved links, etc.) to assist patrons. It should also be updated on a regular and timely basis.
VII. Proposed Additions:
Provide unlimited online catalog access ($19,500)
· Purpose: To increase the number of simultaneous users of the online catalog from 8 patrons to unlimited access.
· Justification: Library statistics indicate that up to 34 people per day are denied access to the library catalog because all access ports are in use.
· Cost: A one-time capital cost from the Library Gift fund; no ongoing operating cost impact.
Hire one 12.5 hr/wk Librarian II ($15,727)
· Purpose: To manage the Library‘s upgraded automation system (Millenium) and to develop and maintain the Library webpage.
· Justification: The Library Master Plan recommends hiring one full-time technology manager in 2003-04. We propose adding only 12.5 hours staff time per week. This position would manipulate the upgraded automation software, providing patrons with on-line information within catalog records (first chapters; synopsis information; book reviews, etc.), improved graphics and on-site troubleshooting.
· Cost: An on-going personnel cost of $15,727 ($12,098 starting salary + $3,629 FICA = $15,727).
VIII. 5% Reduction List: $95,960
|
Proposed Reductions |
Savings |
Implications |
|
Training opportunities: national library conference (2,510); automation users group conference (1,760) |
4,270 |
Eliminates out of state travel for continuing education for Director and Assistant Director. |
|
Equipment/Supplies: repair costs for computers (1,000), telephone (500); supplies for computers (1,850) and general library functions (2,315) |
5,665 |
Reduces funds for misc. equipment repair and library supplies. |
|
Building maintenance: emergency building repair (3,625); non-contracted misc. janitorial services (3,450) |
7,075 |
Reduces funds for building repairs. Eliminates one interior/exterior window washing and carpet cleaning. |
|
Collection Materials: adult books (10,000); children’s materials (7,670); audiovisuals (3,000) databases (4,000); reference materials (1,050) |
25,720 |
Reduces collection purchases next year: 830 fewer books; 75 fewer tapes/cds. Eliminates online News and Observer data base. |
|
Staff: 45 hr/wk of Public Service contract staff (20,460); 8 hr/wk of Children’s Library Assistant III (6,720); 16 hr/wk of Reference Library Assistant III (15,450); eliminate Children’s Summer Aid positions (10,600) |
53,230 |
Reduces library open hours from 68 to 60 hr/wk. Maintains the current staffing of the Children’s and Reference desks and children’s program levels. Eliminates Summer Reading Program. |
|
TOTAL |
95,960 |
|