AGENDA #5
Friday, February 28, 2003
Chapel Hill Department of Housing
Initial Budget Presentation to the Mayor and Town Council
2003-2004
Mission Statement
The mission of the Chapel Hill Department of Housing is to provide decent, safe, and affordable rental housing for low-income families. Our mission is also to provide services to help public housing families improve basic life skills and achieve economic independence.
The key services provided by the Department of Housing are:
· Low cost or no cost rental housing for low-income families
· 24-hour emergency maintenance repair services 7 days a week
· Information and referral about the public housing program, other federal housing programs, and area human service resources
· Financial counseling to help residents manage money responsibly
· Conflict resolution to help residents resolve family or neighborhood disputes
· Comprehensive orientation for new residents
· Technical and general assistance to support programs and activities of the Residents’ Council
· Staff support to the Housing and Community Development Advisory Board
· Referral services for residents with alcohol or drug dependency problems
· Home visits to complete redeterminations of eligibility or receive rental payments from elderly or disabled residents who can not come to the office
|
REVENUE SOURCE |
Actual 2001-2002 Revenues |
2002-2003 Original Revenues |
2002-2003 Revised Revenues |
2002-2003 Actual YTD |
2002-2003 Estimated Revenues |
2002-2003 Requested |
% Increase (Decrease) from Original Budget |
|
Dwelling rents |
333,944 |
329,858 |
329,858 |
134,266 |
329,858 |
410,780 |
24.5% |
|
Other |
79,341 |
79,341 |
79,341 |
57,388 |
33,109 |
39,280 |
-50.0% |
|
HUD Subsidy |
914,900 |
1,080,654 |
1,080,654 |
367,990 |
1,103,971 |
972,704 |
10.0% |
|
Appropriation from Fund Balance |
|
163,031 |
214,137 |
|
158,409 |
236,698 |
45.2% |
|
Total |
1,328,185 |
1,614,072 |
1,665,178 |
559,644 |
1,625,347 |
1,659,462 |
2.8% |
DEPARTMENTAL BASE BUDGET COST ESTIMATES
|
CATEGORY |
2001-2002 Actual Budget |
2002-2003 Original Budget |
2002-2003 Revised Budget |
2002-2003 Estimated Budget |
2003-2004 Request |
% Increase (Decrease) from Original Budget |
|
Personnel |
845,182 |
929,654 |
929,654 |
889,393 |
929,654 |
0.0% |
|
Operations |
378,712 |
508,832 |
543,380 |
543,810 |
534,182 |
5.0% |
|
Capital |
107,709 |
175,586 |
192,144 |
192,144 |
160,836 |
-8.4% |
|
Personnel Increase |
- |
- |
- |
- |
34,790 |
- |
|
TOTAL |
1,331,603 |
1,614,072 |
1,665,178 |
1,625,347 |
1,659,462 |
2.8% |
· The proposed 2003-2004 budget totals $1,659,460, a $45,390 increase from the 2002-2003 budget
· Estimated revenues are less than estimated expenditures
· We would use $236,698 of operating reserve to cover expenditures
· The remaining operating reserve would be about $220,565, which is below recommended federal guidelines. HUD guidelines recommend an operating reserve equal to 20% of total routine operating expenses, or $299,275.
Programs and Services that are Going Well
· Customer service to residents of public housing.
· Enforcement of lease requirements.
· The preventive maintenance program that is key to assuring that the public housing apartments are safe.
· Excellent response time to repair requests, including 24-hour emergency repair services.
· The applicant screening process continue to be an effective tool in selecting applicants for public housing occupancy who have not been involved in criminal or illegal drug activities.
· The time frame for refurbishing and filling vacant apartments. Vacant apartment are refurbished and occupied by a new public housing family within 20 days.
· The ACHIEVE! Family Self-Sufficiency Program has 6 participants. None of the participants are working; therefore, there are no escrow account deposits.
· The Transitional Housing Program has gotten off to a good start. The first home for the program has been purchased.
· The Five-Year Refurbishing Program is going very well. There are no occupied apartments that are not within our refurbishing goal.
· The Comprehensive Renovation Program is going very well. In addition to providing central air conditioning, we are including renovation features that enhance the exterior as well as the interior appearance of the public housing apartments.
· Cooperative relationships with the schools and area human services agencies.
Programs and Services that Could be Improved
· Continue to identify ways to increase residents’ participation in community meetings.
No additions are proposed. However, if the subsidy level from HUD is less than 90%, the following reductions would be proposed.
Reduction Cost Estimate
Do not fill vacant Maintenance Mechanic position $32,979
Do not purchase maintenance vehicle $22,000
Total $54,979
The proposed reduction of the maintenance position would impact our ability to maintain the current level of repair services. The reduction of the vehicle would impact the vehicle replacement schedule and increase the cost of vehicle replacement in future years.