AGENDA #4r

 

MEMORANDUM

 

TO:                  Mayor and Town Council

 

FROM:            W. Calvin Horton, Town Manager

 

SUBJECT:       Declaring a Vacancy on the Historic District Commission

 

DATE:             June 23, 2003

 

 

This memorandum is to request that the Council adopt the attached resolution which would declare a vacancy on the Historic District Commission due to a member’s attendance patterns.

 

BACKGROUND

 

The Rules of Procedures for the Historic District Commission state that any member of the Commission who misses more than three (3) consecutive regular meetings or more than half the regular meetings in a calendar year shall lose his or her status as a member of the Commission and shall be replaced or reappointed by the Council. 

 

DISCUSSION

 

At the May 8 Historic District Commission meeting, the Commission members requested that the Town Council remove Ms. Leigh Raynor from the Historic District Commission effective immediately.  A copy of the Historic District Commission’s request is attached.  A copy of the attendance records for the Historic District Commission is included as an attachment.

 

NEXT STEPS

 

A resolution is attached which would declare this seat vacant, if the Council chooses to do so as requested by the Historic District Commission.  If the Council declares a vacancy, the Commission will make a recommendation for a replacement member at a subsequent meeting and transmit that recommendation to the Town Council for consideration.

 

Attachments

 

  1. Summary of Historic District Commission Action, (p. 3).
  2. Historic District Commission attendance records, (p. 4).

 

 

A RESOLUTION DECLARING A VACANCY ON THE HISTORIC DISTRICT COMMISSION (2003-06-23/R-17)

 

WHEREAS, the Rules of Procedures for the Historic District Commission state that any member of the Historic District Commission who misses more than three (3) consecutive regular meetings or more than half the regular meetings in a calendar year shall lose his or her status as a member of the Commission and shall be replaced or reappointed by the Council; and

 

WHEREAS a member of the Commission, Ms. Leigh Raynor, has missed eight consecutive meetings of the Commission; and

 

WHEREAS the Historic District Commission has requested that Ms. Raynor’s seat be declared vacant and another appointment be made to fill that seat;

 

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council declares the seat on the Historic District Commission formerly held by Ms. Leigh Raynor to be vacant, and directs the Town Clerk to initiate procedures for recruiting a replacement for appoint to that seat.

 

This the 23rd day of June, 2003.