2019-2020

Community Development Block Grant (CDBG)

Funding Application

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GENERAL INFORMATION & APPLICATION INSTRUCTIONS

OVERVIEW

Community Development Block Grant (CDBG):

The U.S. Department of Housing and Urban Development (HUD) annually awards Community Development Block Grant (CDBG) funding to state and local governments, to support community planning and development activities and promote integrated approaches to provide decent housing, a suitable living environment, and expand economic opportunities for low and moderate-income persons. The primary means towards this end is the development of partnerships among all levels of government and the private sector, including for-profit and non-profit organizations. The program is authorized under Title 1 of the Housing and Community Development Act of 1974, Public Law 93-383, as amended; 42 U.S.C.-530.1 et seq. View CDBG Laws and Regulations

Town of Chapel Hill CDBG applications are accepted once a year and reviewed by a committee comprised of Town staff and representatives of the Human Services and Housing Advisory Boards. The committee’s recommendation is used to develop a funding plan, which Council receives public comment on at public hearings, and then reviews for final approval in the spring of every year.

ELIGIBILITY

Generally, all CDBG activities must benefit persons with a household income below 80% of the Area Median Income (AMI) adjusted for family size. The U.S. Department of Housing & Urban Development’s 2018 Area Median Family Income Limits can be found here: https://www.huduser.gov/portal/datasets/il/il2018/2018summary.odn

CDBG eligible activities include, but are not limited to: Acquisition of Real Property, Relocation and Demolition, Rehabilitation, Public Facilities and Improvements, and Public Services. Ineligible activities include Political Activities, Certain Income Payments, Construction of New Housing, or buildings for the General Conduct of Government.

PROJECT REPORTING AND MONITORING

Organizations awarded federal CDBG funds are subject to monitoring and reporting requirements, as specified in performance agreements and in federal regulations. View CDBG Laws and Regulations

TIMELINE

November 6, 2018	Funding Application Available for download (web)
November 6-January 22	Agencies Prepare and Submit Applications
Pre-Application Meetings: Applicants are invited to participate in a pre-application meeting, which is a 1-hour one-on-one session, during which applicants can discuss their funding proposal with Town staff. To schedule a pre-application meeting, applicants should contact Renee Moye at 919-968-2877 or email cdbg@townofchapelhill.org.
January 8, 2019	Application Q&A (One-on-One) Session 9-11am
January 22, 2019	Application Submissions are Due by 5:00PM

SUBMISSION INSTRUCTIONS

CDBG Application Instructions

Submit all completed and signed application sections and required attachments as one (1) electronic file (.pdf) to cdbg@townofchapelhill.org, before 5:00PM on January 22, 2019.

IMPORTANT NOTE:

Complete and sign two (2) paper copies of the application sections with ORIGINAL signatures. Retain these wet signature copies for later submission. If an organization is awarded funding, the Town will require these two (2) wet signature copies be submitted before entering into a Performance Agreement with the Organization.

Questions? Email: cdbg@townofchapelhill.org

Applications may not be considered for the following reasons:

Project that do not align with the eligibility criteria for CDBG

Applicant has demonstrated poor past performance in carrying out projects or complying with funding guidelines and/or federal regulations

Applicant fails to provide required information

Incomplete or late applications

CHECKLIST OF REQUIRED DOCUMENTATION

Application Sections:

☐ Disclosure of Potential Conflicts of Interest & CDBG Certifications

☐ Cover Page Section

☐ Program Information

☐ Agency Information

Required Attachments:

☐ Total Program and Agency Budgets

☐ Current list of Board of Directors and relevant affiliation

☐ Current Bylaws and Articles of Incorporation

☐ IRS tax determination letter [501(c)(3)] (if applicable)

☐ Most recent independent audit

☐ NC Solicitation License

☐ Certificate of Insurance

DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST AND NON-DISCRIMINATION CLAUSE

Are any of the Board Members or employees of the agency which will be carrying out this program or members of their immediate families, or their business associates…

Yes No	Employees of or closely related to employees of the Town of Chapel Hill?

Yes No	Members of or closely related to members of the governing bodies of the Town of Chapel Hill?

Yes No	Current beneficiaries of the program for which funds are being requested?

Yes No	Paid providers of goods or services to the program or having other financial interest in the program?

If you have answered YES to any question, please provide a full explanation below.

NON-DISCRIMINATION

Provider agrees as part of consideration of the granting of funds by funding agencies to the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender, national origin, age, handicap, religion, sexual orientation, gender identity/expression, familial status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended and the Orange County Anti-discrimination Policy. This provision is enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner.

To the best of my knowledge and belief all of the above information is true and current. I acknowledge and understand that the existence of a potential conflict of interest does not necessarily make the program ineligible for funding, but the existence of an undisclosed conflict may result in the termination of any grant awarded.

Signature:

Executive Director	Date

Signature:

Board Chairperson	Date

CDBG CERTIFICATIONS

The undersigned applicant hereby agrees to the following certifications.

The undersigned applicant certifies that housing or service produced with the proceeds of the financial assistance will be made available to eligible households within the income and occupancy limits set by the Department for the specific program for a specified period.

The undersigned applicant agrees he/she will not discriminate against any person on the basis of race, color, national origin, sex, marital status, sexual orientation, physical or mental handicap or age in any aspect of the project and will comply with all federal, State and local laws regarding discrimination and equal opportunity in employment, housing and credit practices, including Titles VI and VII of the Civil Rights Act of 1964 and regulations pursuant thereto, Title VIII of the Civil Rights Act of 1968, as amended, and the Governor’s Code of Fair Practices, as amended, and will comply with the City’s Equal Business Opportunity Program, as applicable. Copies of these laws and guidelines are available upon request.

The undersigned applicant certifies that no tenant living in any residential unit in the property to be rehabilitated has been forced to move by the applicant without cause in the twelve month period preceding the submission of this application and that no tenants will be forced to move without cause prior to award of the financial assistance except to rehabilitate the project in compliance with an approved relocation plan. Applicant further agrees to comply with the relocation requirements of the Department if any residential occupant is required to be temporarily or permanently displaced as a result of the rehabilitation undertaken pursuant to this financial assistance application. All relocations must be in conformance with the Uniform Relocation Act.

The undersigned applicant represents and certifies that the project/program can be completed within the time schedule stated herein. The undersigned further certifies that the information contained in this application and in any attachments in support hereof is true, correct and complete to the best of the applicant’s knowledge and belief and agrees to notify the Department promptly in writing of any changes in this information, including any changes in the sources and uses of funding for the project. The undersigned agrees to immediately notify the Department of a cancellation of the project, or if the project/program will not be completed within the proposed time schedule.

Access to Public Records Act Notice and Waiver. Applicants should give specific attention to the identification of information furnished to the Department under this application which they deem confidential, commercial or financial information, proprietary information, or trade secrets and provide any justification of why this information should not be disclosed. Applicants are advised that, upon request from a third party, the Department is required to make an independent determination as to whether the information may or must be divulged to that party.

This information will be disclosed to appropriate staff of the Department or to public officials for purposes directly connected with the administration of the programs for which its use is intended. Such information may be shared with State, federal or local government agencies which have a financial role in the project.

The undersigned applicant authorizes the Department to disclose any information known, related to the agency’s prior performance, including reporting and history of related project/program completion in accordance with Performance/Development agreements, to any application review group, for the purpose of evaluating this application.

The undersigned applicant agrees to at all times indemnify and hold harmless the Town/County against all losses, costs, damages, expenses and liabilities of any nature or kind (including, but not limited to attorney’s fees, litigation and court costs, amounts paid in settlement, amounts paid to discharge judgment, and any loss from judgment) arising out of, or related to acceptance, consideration, approval or disapproval of this application.

The undersigned applicant hereby certifies that the project/program proposed in this application can be developed in accordance with the development budget set forth herein and operated in accordance with the operating budget set forth herein.

Legal Name of Applying Entity: _____________________________________

Signature:

Executive Director	Date

(Print Name)

Signature:

Board Chairperson	Date

(Print Name)

CDBG Funds Conflict of Interest Provisions

24 CFR Part 570. 611

Applicability

In the procurement of supplies, equipment, construction, and services by recipients and by subrecipients, the conflict of interest provisions in 24 CFR 85.36 and 24 CFR 84.42 respectively, shall apply.

In all cases not governed by 24 CFR 85.36 and 84.42, the provisions of this section shall apply. Such cases include the acquisition and disposition of real property and the provision of assistance by the recipient or by its subrecipients to individuals, businesses, and other private entities under eligible activities that authorize such assistance (e.g. rehabilitation, preservation, and other improvements of private properties pursuant to 570.203, 570.204, 570.455, or 570.703(i).

Conflicts Prohibited

The general rule is that no persons described in paragraph (3) of this section who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part, or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from a CDBG-assisted activity, or have a financial interest in any contract, subcontract, or agreement with respect for themselves or those with whom they have business (partner, shareholder, or vested percentage) or immediate family ties, during their tenure or for one year thereafter.

Persons Covered

The conflict of interest provisions of paragraph (2) of this section apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of the recipient, or any designated public agencies, or of subrecipients that are receiving funds under this part.

Exceptions

Upon the written request of the recipient, HUD may grant an exception to the aforementioned provisions on a case-by-case basis when it has satisfactorily met the threshold requirements, taking into account all cumulative effects.

I certify that I am complying with the conflict of interest provision of 24 CFR Part 570.611.

I further understand and agree that in the event that such conflict of interest is determined to exist, my application may be rejected. I also understand that I may be required to return any CDBG funds previously awarded by the Town of Chapel Hill.

Legal Name of Applying Entity: _____________________________________

Signature:

Executive Director	Date

(Print Name)

Signature:

Board Chairperson	Date

(Print Name)

TOWN OF CHAPEL HILL

2019-2020 CDBG FUNDING APPLICATION

COVER PAGE

Applicant Information

Applicant Organization’s Full Legal Name:

DUNS Number (Required for Federal Funding):

Applicant Organization’s Physical Address:

Applicant Organization’s Mailing Address:

Executive Director’s Name:

Telephone Number:	Email Address:

Funding Request

Total Program Cost (for the portion of the program to benefit Chapel Hill residents):

Total Amount of Federal CDBG Funds Requested:	Grant	Loan

Specific Detail for Proposed Use of CDBG Funds Requested:

Please list the itemized expenses for which you are requesting funding, in the chart below.

CDBG Itemized Expenses	Cost ($)	Quantity/Unit of measure	Subtotal ($)
Ex: Carpenter: 123 Apple Street	$20	10 hrs/wk x12 wks = 120 hours	$2,400
Total	0

To the best of my knowledge and belief, all information and data in this application are true and current. The document has been duly authorized by the governing board of the applicant.

Signature:

Executive Director	Date

Signature:

Board Chairperson	Date

PROGRAM INFORMATION

Program Name:

Program Primary Contact’s Name and Title:

Telephone Number:	E-Mail:

Program Description

(This description will be reported to HUD. There is a 3,000-character limit)

Program Category (For other, please contact staff to confirm eligible category.)

Public Services*	Housing-Type Project

Specify Other Public Service:	Specify Other Activity:

Accomplishment Type (Choose the appropriate accomplishment for this program, include the proposed Chapel Hill count, and the CDBG cost per unit.)

☐ People (Public Services)	Proposed Count:	CDBG Cost per Person:

☐ Housing Units	Proposed Count:	CDBG Cost per Unit:

Program Intent - Select the most appropriate intent of your program.

HUD Objective and Outcome

HUD Performance Objective (Choose One):

Creating Suitable Living Environment relates to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment. This objective relates to activities that are intended to address a wide range of issues faced by low-and moderate-income persons, from physical problems with their environment, such as poor quality infrastructure, to social issues such as crime prevention, literacy, or elderly health services.

Providing Decent Housing covers the wide range of housing activities that are generally undertaken with CDBG funds. This objective focuses on housing activities and the purpose is to meet individual family or community housing needs.

Creating Economic Opportunities applies to activities related to economic development, commercial revitalization, or job creation.

HUD Performance Outcome (Choose One):

Availability/Accessibility applies to activities that make services, infrastructure, public services, public facilities, housing, or shelter available or accessible to low-and moderate-income people, including persons with disabilities. In this category, accessibility does not refer only to physical barriers but also to the basic necessities of daily living being available and accessible to low-and moderate-income people where they live.

Affordability applies to activities that provide affordability in a variety of ways to low-and moderate-income persons. It can include the creation or maintenance of affordable housing, basic infrastructure hook-ups, or services such as transportation or day care.

Sustainability applies to activities that are aimed at improving communities or neighborhoods, helping to make them livable or viable by providing benefit to persons of low-and moderate-income, or by removing or eliminating slums or blighted areas through multiple activities or services that sustain communities or neighborhoods

Special Program Purpose (Check any/all that apply)

☐ Help Prevent Homelessness

☐ Help the Homeless

☐ Help Those with HIV/AIDS

☐ Help Persons with Disabilities

Program Target Area (Select any/all that apply)

☐ Northside Neighborhood

☐ Pine Knolls Neighborhood

☐ Town-wide or Other specific area of town

Indicate the Consolidated Plan Priority Need, to be addressed by this program:

Complete the following chart with information about the programs goals and performance measures.

Goal	Performance Measurement
Ex: Provide housing for low- to moderate-income households.	Ex: By 2016, build ten units that are affordable to low- to moderate-income households.

Describe the quantifiable impact on program outcomes if this funding request is not awarded.

Leveraging

Complete the chart below for Leveraging Ratio of HUD Funds, for the portion of the program to benefit Chapel Hill residents.

Leveraging Ratio of HUD Funds
HUD Funds	Amount
CDBG	$ -
HOME	$ -
Other Sources of Funds	Amount
Other Federal funds	$ -
State/Local Funds	$ -
Private Funds	$ -
Other: _____________________	$ -
Program Total	$ -
Leveraging Ratio
CDBG + HOME : All Other Funds
[Enter Ratio Here]

AGENCY INFORMATION

Organization

Please provide the following information about your agency:

Date of Incorporation (Month/Year):

Agency’s Purpose/Mission statement ( no more than a few sentences):

Does the total Agency Budget for this fiscal year show a surplus or deficit? Please provide an explanation.

Agency Track Record and Community Support

Please describe your agency’s:

Collaboration and coordination of this application with other organizations to complement and/or support the proposed program and plans to develop linkages with other programs to coordinate activities so solutions are holistic and comprehensive.

Past achievements in carrying out the same or similar programs and evidence of successful record of meeting proposed budgets and timetables.

Explain your agency’s process for marketing to ensure an adequate pool of Chapel Hill income-eligible beneficiaries:

List all agency outstanding/unexpended funding awards, and provide a brief explanation.

Program/Project	Year (s)	Funding Sources	Total Awarded Amount	Total Unexpended Amount	Explanation