CONTINUATION OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE

TOWN OF CHAPEL HILL, TUESDAY, JUNE 23, 1992 AT 7:30 P.M.

Mayor Broun called the continuation of the meeting to order at 7:37 p.m. Council Members Julie Andresen, Joyce Brown, Joe Capowski, Mark Chilton, Joe Herzenberg, Alan Rimer, Arthur Werner and Roosevelt Wilkerson, Jr. were in attendance. Also in attendance were Assistant to the Mayor Lisa Price, Town Manager Cal Horton, Assistant Town Manager Florentine Miller, Public Works Director Bruce Heflin, Fire Chief Dan Jones, Planning Director Roger Waldon and Town Attorney Ralph Karpinos. Noting that the meeting had been continued from last evening, Mayor Broun briefly reviewed the Council's agenda for this evening.

Council Member Brown requested that the Council consider moving the solid waste management planning item up to the first matter for discussion and consideration. Council Member Andresen stated that last night the Council had agreed to proceed with the agenda as originally outlined. Noting that solid waste management planning would be discussed at the end of the Carrboro Board of Aldermen meeting this evening, Mayor Broun suggested that the Council proceed with the agenda in the order previously listed.

Item 8 Southern Small Area Plan

Planning Board Chairperson Bruce Guild said the Small Area Planning Work Group had begun development of the southern small area plan in 1990. Mr. Guild said the proposed plan did not mandate development. He stated that the plan attempted to protect natural areas, encourage use of alternative transportation and a mixture of housing. Mr. Guild noted that the provision of affordable housing and open space were divergent objectives which needed to be balanced. Mr. Guild urged the Council to adopt the plan this evening.

Council Member Andresen inquired about the role of the planning group in the event that the plan was adopted. Mr. Guild said members of the work group could possibly serve in an ex-officio capacity when plans in the area were reviewed. He also stated that group could held in determining the need for rezoning. Council Member Werner congratulated the group for their work. He emphasized the importance of developing a good implementation plan. Council Member Werner suggested that the Manager develop a recommendation in this regard. Mr. Guild said he concurred. Council Member Rimer noted that the overall small planning process had occurred over a period of seven or eight years. He emphasized the importance of adopting the plan to maintain momentum in the planning process.

Planning Board Member Martin Rody said he carefully reexamined the proposed plan. He expressed concern that the proposed plan did not provide economic development potential, such as development of a research park. Mr. Rody said the proposed focus on residential uses would be too expensive. Council Member Werner inquired about the location of the proposed research park. Mr. Horton said the proposed area was generally in the Mason Farm biological preserve and arboretum. Council Member Capowski inquired about the size of the proposed tract. Mr. Rody said three hundred acres. Council Member Andresen said she preferred to proceed with the initial plan. Expressing her concurrence, Council Member Brown suggested tabling Mr. Rody's minority report. Council Member Werner suggested that additional information was needed on Mr. Rody's proposal. Council Member Herzenberg suggested that more appropriate land might be found to implement Mr. Rody's suggestions concerning economic development. Council Member Wilkerson said he appreciated the report as presented. Council Member Wilkerson stated that he found the report lacking in the opportunity for economic development. Council Member Wilkerson said he was a firm believer that the tax base needed to be broadened in terms of economic development. He expressed appreciation for Mr. Rody's report.

Planning Director Roger Waldon briefly reviewed the proposed resolution. He noted that one of the major objectives of the plan was to reduce the reliance on automobiles. Mr. Waldon noted that the Town had received several pieces of correspondence concerning the proposed small area plan. Mr. Waldon said adoption of Resolution 7 was recommended.

COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER RIMER, TO ADOPT RESOLUTION 7.

Council Member Capowski inquired about possible future connection of Bayberry Drive. Mr. Waldon briefly reviewed the situation. Council Member Brown inquired whether it would be possible to adopt the proposed plan and discuss the Bayberry situation in the future. Council Member Capowski inquired about the likelihood of future connection of Bayberry Drive. Mr. Waldon stated that the Council had approved a subdivision which proposed access from Bayberry Drive. Council Member Andresen stated additional information was needed about Bayberry Drive before a final decision was made on the matter. Council Member Brown said she preferred to discuss the Bayberry Drive situation in the future. Council Member Werner inquired whether a formal process was required to close a roadway. Mr. Waldon said yes. He said the proposed plan could include a dashed line and a note explaining the Bayberry Drive situation. Mayor Broun emphasized the importance of preserving sensitive environmental land in the area.

Michael Mill, President of the Woods of Laurel Hill Homeowners Association, noted that he had previously expressed concern about the possible severance of access from Bayberry Drive. He noted the importance of adequate access in and out of his neighborhood. Mr. Mill requested that Bayberry Drive not be closed until alternate access was provided. He also requested that Bayberry Drive be shown as a roadway on the proposed southern small area plan. Mr. Mill noted that a number of his neighbors had signed a petition requesting that Woodberry Drive continue to remain open.

Rona Fried-Overholt said the proposed plan was good and imaginative. She emphasized the need for the preservation of greenways and public interest land in the area. Ms. Fried-Overholt said she hoped the Council would adopt the proposed plan.

Trip Fried-Overholt said the proposed plan was an excellent one. Mr. Fried-Overholt said he did not favor severing the connection of Bayberry Drive, since the primary means of access to the Woods of Laurel Hills subdivision was extremely steep. Mr. Fried-Overholt emphasized the importance of preserving the Mason Farm biological reserve.

Alice Gordon said the proposed severance of Laurel Hill Parkway was a good idea. She suggested that the Council consider the Bayberry Drive situation in the future, following adoption of the proposed plan.

Council Member Wilkerson inquired about the location of the rural buffer. Mr. Waldon pointed the location of the rural buffer. Council Member Brown noted that view corridors had been designated on previous maps of the southern small area. Mr. Waldon stated that the view corridors would be designated on larger maps of the area. Council Member Brown inquired about the possibility of pedestrian underpasses in the Mason Farm area. Mr. Waldon said this was a possibility, connecting the village and school. Noting that the Manager was proposing a hearing on possible rezoning in October, 1992, Council Member Andresen emphasized the importance of implementing the proposed small area plan. She also emphasized the importance of examining inclusionary zoning and the transfer of development rights.

Council Member Werner inquired about the provision of water and sewer service to the southern area. He asked how the provision coincided with the urban services area. Mr. Waldon said some of the area was environmentally sensitive with the provision of water and sewer service to these areas very unlikely. Council Member Werner asked whether the area could be well protected without annexation. Mr. Waldon said this was correct. Council Member Rimer said the development density exchange proposed by Mr. Rody had some merit in concept. Council Member Capowski expressed appreciation for the Small Area Planning Work Group's efforts. He suggested that the idea of a pedestrian link across Morgan Creek be further explored.

RESOLUTION 7, WITH A FRIENDLY AMENDMENT, WAS PLACED ON THE FLOOR AND ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION ADOPTING THE SOUTHERN SMALL AREA PLAN AS A COMPONENT OF THE TOWN'S COMPREHENSIVE PLAN (92-6-22/R-7)

WHEREAS, the Council has constituted a Small Area Plan Work Group to develop a recommended plan for the Southern Area; and

WHEREAS, the Council desired to undertake a planning process to revise the Town's 1986 adopted Land Use Plan for areas within the Urban Services Area to include a plan to show how public facilities could be extended to accommodate new development; and

WHEREAS, the Small Area Plan Work Group has recommended a plan for the Southern Area which balances preservation and development objectives, and provides for land uses appropriate to the area considering the adequacy of public facilities;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council adopts the Southern Small Area Plan as submitted June 22, 1992 as a component of the Town's Comprehensive Plan.

BE IT FURTHER RESOLVED that the Council directs the Manager to pursue the schedule for implementation outlined in the Discussion Paper, Implementation of the Small Area Plan, dated March 24, 1992; and requests the Small Area Plan Work Group to meet periodically to advise on implementation issues and to monitor progress in carrying out the plan.

BE IT FURTHER RESOLVED that the Council requests that the Orange County Commissioners consider with the Town of Chapel Hill and the Town of Carrboro an amendment to the Joint Planning Land Use Plan incorporating the Southern Small Area Plan for the portion of the Southern area outside Chapel Hill's planning jurisdiction, within the joint planning transition area.

This the 22nd day of June, 1992.

Mayor Broun thanked the members of the work group for their work. Mr. Guild introduced members of the work group and thanked the Council for adoption of the resolution.

Item 9, concerning the Orange Water and Sewer Authority (OWASA) Capital Improvements Program was postponed to the Council's July 6th meeting.

Item 10 Solid Waste Management Planning

Council Member Rimer said the Landfill Owners Group was recommending the development of a scope of work for solid waste management planning. He noted that a professional consultant could explore technology matters. Council Member Rimer stated that discussion of regional solid waste management plan had started in 1978. Council Member Rimer said he felt strongly about the need for to examine technology issues such as refuse-derived fuel and materials recovery facilities. He emphasized the importance of identifying options which were not viable locally. Noting that the scope of the proposed study was uncertain, Council Member Rimer stated that the original budget for consultant services was $117,000. Council Member Rimer said the Landfill Owners Group was seeking permission to further develop a scope of work for solid waste management planning.

Council Member Andresen inquired how the consultant's work would meld with the efforts of citizen committees. Council Member Rimer said the consultant could provide support and detailed information to committees. He added that the consultant would be asked to undertake some very specific tasks such as technology-based approaches. Council Member Rimer said the Landfill Owners Group would bring back a recommended plan of action to local government bodies for possible implementation. Council Member Andresen inquired when the scope of work would be developed. Council Member Rimer said if the Council voted to take the document to the Landfill Owners Group, the Group would hold a meeting later in July to further develop a work plan. Council Member Chilton inquired whether the scope of work would address matters such as once versus twice per week refuse collection. Council Member Rimer stated that collection options would be evaluated as part of the process.

Council Member Werner inquired about the status of discussions between the Landfill Owners Group and Duke University. Council Member Rimer said the Group did not feel comfortable about undertaking formal discussions without approval from local governing bodies. Council Member Werner inquired about the nature of Duke's involvement in the proposed study. Council Member Rimer said Duke University officials had offered to assist with development of the study, a refuse-derived fuel market study and final review of the proposed plan. Council Member Herzenberg said the proposed scope of work did not appear to include the matter of front-yard versus rear-yard refuse collection. Council Member Chilton concurred that refuse collection methodology and scheduling did not appear to be explicitly outlined. Council Member Rimer noted that the major elements of the scope of work were outlined in his memorandum to the Council. He noted that there was little information on how to provide refuse collection service to rural portions of Orange County. Council Member Werner noted that the Council had received a great deal of public input on once versus twice per week rearyard and curbside collection.

Council Member Capowski inquired about the effect of construction and demolition wastes on the cost of housing. Council Member Rimer noted that the homebuilders association had been active in suggesting ways to dispose of waste. Council Member Capowski noted the importance of enlisting the aid of area residents in reducing and managing waste. He also emphasized the importance of providing personal incentives to modify behaviors concerning waste production and disposal. Council Member Rimer said a strong effort would be made to build personal involvement into the waste reduction and planning process. He noted that the Council would have an important role in providing leadership in this area.

Council Member Brown noted that waste reduction occurred at the front of the waste stream, while volume reduction occurred at the end of the stream. She briefly reviewed the two approaches, noting that economics was fundamental to both. Council Member Brown emphasized the need to factor in the significant current costs of solid waste and administration. She said another consultant was not needed to make recommendations and conduct a study, since a tremendous amount of information was readily available. Council Member Brown stated although that recycling was quite expensive, other methods were also expensive. She emphasized the importance of thinking about future tipping fees. Council Member Brown noted that source reduction was relatively inexpensive compared to volume reduction. Council Member Brown said that waste reduction enjoyed many advantages over volume reduction. She noted that there was no magic solution to solid waste problems.

Council Member Andresen inquired which one item in the Landfill Owners Group Council Member Brown would like to see changed. Council Member Brown said she would like to see greater detail. Council Member Brown also said she believed the direction of the proposal was wrong. Council Member Andresen inquired whether Council Member Brown believed that a consultant was not needed. Council Member Brown said this was correct. She said the Town staff could provide necessary information and expertise. Council Member Werner said he did not see much difference in the two proposals, other than procedural issues.

Betty Maultsby read a statement concerning solid waste management planning, a copy of which is on file in the Clerk's Office.

Sarah Maultsby said Council Member Brown's proposed solid waste management plan was an excellent one. She completed Betty Maultsby's earlier statement outlining concerns about hiring a consultant to develop a solid waste management plan.

Rona Fried-Overholt, a member of the Solid Waste Reduction Task Force, said the group had worked hard and diligently on statistical research supporting Ms. Maultsby's remarks. Ms. Fried-Overholt said that the Town could reduce wastes through simple measures. She expressed concern that the Task Force's recommendations had been excluded from the Landfill Owners Group's report. Ms. Fried-Overholt said that low-tech solutions would be no more controversial than the consultant's report. She suggested that $100,000 be given to the Solid Waste Reduction Committee for its programs.

Trip Fried-Overholt said all speakers at the Landfill Owners Group March 18th meeting had expressed strong support for source reduction. He expressed concern that other communities had expended large amounts of money on volume reduction. He also suggested that the Council further consider the matter at another Council meeting.

David Honigmann requested that the Council not accept the Landfill Owners Group recommendation concerning the hiring of a consultant. He suggested that any consultant be selected through a competitive bidding process. He emphasized the importance of producing less garbage.

Judy Wood said that the League Of Women Voters had studied solid waste matters over a number of years. She noted that the League supported source reduction and use of reusable items. Council Member Werner requested a copy of the League's position on solid waste. Ms. Wood said she could provide additional information.

Jane Sharp emphasized the need for well-advertised public forums on solid waste matters. She suggested that the Town initiate a pay-as-you-throw refuse program. Ms. Sharp also said that recycling bins were needed at all area apartment complexes. She expressed appreciation for the Town's recycling staff. Ms. Sharp added that a number of simple steps could be taken to reduce waste production. She said the Town could be a leader in this area.

Daisy Talvitie strongly encouraged the use of citizen advisory committees to address solid waste matters. She suggested that consultants could possibly be used to collect data. Ms. Talvitie said that volume reduction did not encourage source reduction in any way. She encouraged the Council to require that apartment complexes provide on-site recycling facilities.

Wynn Berg said she supported Council Member Brown's plan.

Lightning Brown said the Council had a lot of opportunities for large tax savings. He encouraged the Council to focus on the front end of the waste stream, with waste reduction and low-technology approaches. Mr. Brown expressed concern that high-tech, expensive approaches were given more attention in the Landfill Owners Group proposal than low-tech approaches. He suggested that the Council proposed answers that would be environmentally and economically effective. Mr. Brown requested that the Council not underestimate the willingness with waste management education programs.

Greg Gangi said he was dismayed that recommendations of the Solid Waste Reduction Task Force citizens had largely been shelved. Mr. Gangi said he was also concerned about the proposed direction recommended by the Landfill Owners Group.

Larry Reid said area residents were knowledgeable and were willing to work on solutions to solid waste disposal problems. Noting that each citizen produced an average of forty pounds of refuse per month, Mr. Reid noted the need to protect natural resources.

Council Member Wilkerson inquired about input for citizen committees. Council Member Rimer noted the importance of citizen input in solid waste reduction and education matters. Council Member Wilkerson said he had some problems with expending approximately $100,000 for a consultant. He noted the importance of clearly defining a scope of work, including input from citizen task forces. Council Member expressed her concurrence. She also noted that behaviors were very difficult to change. Council Member Andresen said she did not think that changes could be accomplished punitively. She noted that landfills would continue to be needed, since some individuals consume more than others. Council Member Andresen noted the importance of governmental units working together to find solutions. Council Member Andresen said she felt comfortable with the Landfill Owners Group plan if citizens committees were included as an integral part.

Council Member Brown inquired about estimated costs for consulting services provided by Duke University. Council Member Rimer said the two proposed components, market studies for refuse-derived fuel and composting, would be relatively inexpensive. Council Member Rimer stated that the Landfill Owners Group did not feel they could talk to Duke University officials until local governmental bodies had reviewed the matter. Council Member Brown inquired whether $117,500 was sufficient to cover the proposed scope of work. Council Member Rimer said since the scope of work had not been outlined, it was difficult to estimate the actual cost of the study. Council Member Brown noted the importance of a broader charge, including greater citizen input. Council Member Rimer noted that a number of speakers had address solid waste issues at a recent Landfill Owners Group meeting. He added that a Orange County citizen committee on solid waste had recently been formed. Council Member Capowski inquired about the Town's estimated percentage of the $117,500 for the consultant study. Council Member Rimer said the shares would be proportionate to the amount of waste produce, with the Town contributing thirty-five to forty percent.

Council Member Capowski asked why the Town needed to spend $40,000 on the study. Council Member Rimer noted that less than $117,500 would be needed for the overall study. Council Member Capowski inquired whether the Council was being asked to pass a resolution to take the scope of work and proceed. Council Member Rimer said the Resolution requested that the Landfill Owners Group to go to a consultant with a revised scope of work for a reasonable sum of money. Council Member Rimer said the Landfill Owners Group would attempt to negotiate a good contract.

COUNCIL MEMBER RIMER MOVED, SECONDED BY COUNCIL MEMBER ANDRESEN, TO ADOPT RESOLUTION 8.

Council Member Brown said she had been informed several years ago that the Town's share for the study would be $50,000 through Town and County taxes. Council Member Capowski said he assumed the cost would be paid out of the Landfill's Enterprise Fund. Mr. Heflin said the funds remained from another study that had never been performed. Council Member Rimer said the project consultant had been selected on the basis of qualifications, with the price negotiated for the earlier proposed scope of work. Council Member Werner said the proposed scope of work could clearly be modified in the future. Council Member Rimer noted that the modified scope of work would be used to negotiate a contract price with selected consultants. Council Member Werner said the Council appeared to be uncomfortable with the degrees of freedom relative to the amount of the contract. Council Member Werner added that he had no problem with the proposed concept. Council Member Rimer suggested adding the words "and to bring back a contract with a detailed scope of work and price by the three member governments" to the proposed resolution.

Council Member Werner suggested that the Landfill Owners Group initiate negotiations with Duke concerning the study's proposed scope of work. Council Member Herzenberg noted that there was no evidence that the Landfill Owners Group had been created an ordinance or resolution. He inquired who had decided that all decisions of the Landfill Owners Group had to be decided by consensus. Council Member Herzenberg said each of the two papers before the Council had good points, the two could not be reconciled this evening. Council Member Andresen said the matter of the Landfill Owners Group formation stirred in another level of complexity. She inquired about the mechanism for negotiating between the boards. Council Member Rimer said the Landfill Owners Group would return to the three boards with recommendations in the future. Council Member Werner asked whether the Landfill Owners Group would draft a scope of work, negotiate a price and return for concurrence by the three local governing bodies. Council Member Rimer said this was correct.

Council Member Wilkerson inquired what safeguards were in place to assure that a well-rounded recommendation would be brought back to the local government bodies. Council Member Rimer said the Landfill Owners Group would carefully consider the consultant's credentials in making a recommendation to the bodies. Council Member Brown thanked citizens for their thoughts. She noted that the scope of work dealt with a number of critical issues. Council Member Brown said she did not feel comfortable voting for the draft as presented. She said the technologies outlined in the report were not needed in Orange County.

COUNCIL MEMBER BROWN MOVED, SECONDED BY COUNCIL MEMBER HERZENBERG, TO DELETE SECTION 3 FROM THE PROPOSED SCOPE OF WORK.

Council Member Rimer said it was necessary to have a broad range of detailed technical information to rationally respond to citizen's comments and concerns. Noting that the Durham Environmental Affairs Board had recently completed a study about waste reduction, Council Member Brown suggested that this and other local studies could be used as resource tools focusing on the front of the waste stream. Council Member Andresen said she favored taking out section three. She suggested sending the matter back to develop a consensus recommendation by the Council. Council Member Rimer said he would welcome help at the Landfill Owners Group meeting in hashing out the final scope of work.

Council Member Werner said it was unfortunate an effort to regionalize waste reduction efforts had been unsuccessful. He inquired whether the Town would possible examine participating in large regional facilities of other local governments. Council Member Rimer said the consultant would provide additional information on options. Council Member Wilkerson said he favored keeping section 3 due to developments in industry and the State legislature. Mayor Broun said he had listened to many comments on the matter. Mayor Broun stated that he had a great deal of confidence in Town staff and Landfill Owners Group representatives. Mayor Broun also stated that he shared the view that the scope of work needed fine-tuning. He said the value of the Landfill Owners Group proposal was that it was comprehensive and offered a broad approach. Mayor Broun said he would vote against the amendment and for the proposal.

Council Member Brown said she questioned going ahead with a study and spending money to find out what was already known. Council Member Brown stated that it was questionable whether there was sufficient waste or money to fuel some technologies. She suggested that a more regional approach was preferable for high-technology approaches. Council Member Werner suggested leaving in section 3, with a regional emphasis.

THE PROPOSED AMENDMENT, TO DELETE SECTION 3, WAS PLACED ON THE FLOOR. THE MOTION FAILED BY A VOTE OF 3-6, WITH COUNCIL MEMBERS BROWN, CHILTON AND HERZENBERG VOTING IN FAVOR.

Council Member Brown inquired about the possibility of putting the scope of work out for bid rather than pre-selected a consultant. Council Member Rimer said the consultant had been chosen on the basis of qualifications. Council Member Wilkerson said he hoped that existing information could be used, rather than paying for additional information. Council Member Rimer said the Landfill Owners Group would ask the consultant to identify the cost of proposed technologies.

Council Member Brown noted that if three persons with views similar to her own served on the Landfill Owners Group, the Council might be considering strictly a waste reduction plan. Council Member Rimer noted that the Council had discussed both proposals this evening. Council Member Rimer said he had been pleased with this evening's discussions. Council Member Capowski said he would vote in favor of the Resolution. He emphasized the need to focus on the front end of the waste stream and behavioral changes. Council Member Chilton said the study needed to address the number of refuse collections per week. Council Member Herzenberg said he would vote in favor of the Resolution, so it could be brought back for additional discussion.

RESOLUTION 8, AS AMENDED INCLUDING A DETAILED SCOPE OF WORK AND COST ESTIMATES FOR REVIEW BY THE THREE MEMBER GOVERNMENTS, WAS PLACED ON THE FLOOR AND ADOPTED BY A VOTE OF 7-2, WITH COUNCIL MEMBERS BROWN AND CHILTON VOTING NO.

A RESOLUTION ADOPTING A SOLID WASTE PLANNING PROCESS FOR THE ORANGE REGIONAL LANDFILL OWNERS' GROUP (92-6-22/R-8)

WHEREAS, the Town of Chapel Hill requested in November, 1991, that the Landfill Owners' Group develop a report on future directions for long range solid waste management; and

WHEREAS, the Landfill Owners' Group has proceeded to develop a draft of an action plan for long-range solid waste management; and

WHEREAS, the Council desires that Town representatives participate fully in development of this plan;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council approves the process described in the attached report for developing the solid waste action plan; that the scope of work described in this report, once amended by the Council, the Town of Carrboro and Orange County, is to be adopted; and that the Landfill Owners' Group representatives are authorized to proceed with the development of a detailed scope of work and to bring back a contract with a detailed scope of work and price for concurrence by the three member governments.

This is the 22nd day of June, 1992.

Item 11 Sales Tax Revenue

Mr. Horton noted that $394,000 was reserved for water and sewer purposes, including a sewage pumping station. He also noted that funding of $104,000 was proposed for a water and sewer low-income assistance program.

Water and Sewer Financial Assistance

Assistant to the Manager Greg Feller noted that a petition from Glen Heights residents had been received in the summer of 1991, concerning the provision of water and sewer service. Mr. Feller briefly reviewed a program to assist lower-income families with water and sewer service. He noted that the program would be available to persons making less than eighty percent of the area's median income. Council Member Andresen asked whether the proposed resolution would approve the program. Mr. Feller said yes. Noting that she was very much in favor of the concept, Council Member Andresen said the Council needed to have a full discussion of selection criteria. She inquired whether persons already paying assessments would be ineligible to participate in the proposed program. Mr. Feller said the staff proposed that these persons be eligible retroactively. Council Member Andresen asked whether the OWASA Board had reviewed the proposal. Mr. Feller said no, noting that the OWASA attorney had said OWASA could not provide programs of this type. Council Member Andresen inquired how many residents would be eligible for the program. Mr. Feller said there were 500 to 600 homes in the Town without water and sewer service. Council Member Andresen asked whether it would be necessary to add money to the program in the future. Mr. Feller said this was possible.

Council Member Capowski inquired how much additional money was added for water and sewer programs each year. Mr. Horton said no additional funds were added. Council Member Capowski expressed concurrence with Council Member Andresen concerning the need for additional information on the proposed program. He also noted that some individuals could face water and sewer availability of $15,000 or more. Mr. Feller said there were relatively few situations of this type. He added that limits could possibly be placed on subsidies.

Henry Whitfield expressed concern about upfront OWASA fees for water and sewer service availability. He requested that the Council further examine the appropriateness of availability fees. Council Member Werner requested that staff respond to Mr. Whitfield's concerns. Council Member Andresen inquired about the possibility of instituting a very small minimum charge for water and sewer service assistance.

James McNaull encouraged the Council to have a greater role in the provision of water and sewer service to Town residents. Mr. McNaull said it would cost him about $18,000 to provide water and sewer service to his home. He stated that all people paying assessments for water and sewer service needed some financial assistance. He urged the Council to consider equity matters related to the proposed assistance program.

Bruce Guild, a resident of White Oak Drive, said his neighborhood was the only one in the Town which had petitioned and paid for water and sewer service. He urged the Council to adopt the Resolution to provide financial assistance for water and sewer service.

Council Member Andresen said although the program was good in concept, additional attention was needed to address equity concerns. She suggested that the Council consider the matter at a future meeting. Mayor Broun said he would feel more comfortable if the Council considered the matter at a future meeting. He said the program was generally a good idea.

COUNCIL MEMBER ANDRESEN, SECONDED BY COUNCIL MEMBER RIMER, TO REFER THE MATTER TO THE MANAGER FOR FURTHER DEVELOPMENT.

Council Member Werner inquired about how many people could be helped and the anticipated demand for the program. Mayor Broun said the concept was good. Mayor Broun said greater development of program guidelines was needed. Noting that the amount of money was relatively limited, Council Member Chilton inquired whether there was any way to leverage funds to assist a larger number of families.

THE MOTION WAS PLACED ON THE FLOOR AND ADOPTED UNANIMOUSLY (9-0).

Fire Protection

Mr. Horton said fire personnel were concerned about the inadequacy of fire hydrants in some areas of the Town. Fire Chief Dan Jones noted that a survey of fire hydrants around the Town had been recently conducted. He stated that the Town' fire pumpers most effectively dealt with a maximum distance of one thousand feet between hydrants and structures. Chief Jones reported that the survey identified the need for one hydrants relocation and twenty-one hydrants at eighteen locations around the Town. He added that fire personnel would survey hydrants at area apartment complexes and on the University campus over the summer. Chief Jones said the Manager recommended adoption of the Resolution before the Council.

Council Member Herzenberg related an anecdote about installation of a fire hydrant in his neighborhood.

COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER RIMER, TO ADOPT RESOLUTION 10.

Council Member Rimer said he was glad that the survey of fire hydrants had been thorough. He encouraged the staff to carefully evaluate OWASA's costs for hydrant installation. Mr. Horton said staff would do so. Noting that he owned property in the area of one of the proposed hydrant locations, Council Member Wilkerson requested excusal from voting on the matter. The Council concurred with the request.

Council Member Capowski said he did not realize that fire hydrants were worth $10,000 each. He inquired who was responsible for maintaining hydrants. Deputy Chief Bobby Williams said no annual fee was paid. Council Member Werner inquired what could be done in instances were distances exceeded one thousand feet. Chief Jones said insurance carriers could be advised of these situations. Mr. Horton noted that a number of large structures in the Town were distant from fire hydrants. Council Member Werner asked who repainted and maintained fire hydrants. Mr. Horton said OWASA.

THE MOTION WAS PLACED ON THE FLOOR AND ADOPTED BY A VOTE OF 8-0, WITH COUNCIL MEMBER WILKERSON EXCUSED.

A RESOLUTION AUTHORIZING INSTALLATION OF FOR FIRE HYDRANTS AND RELATED WATER LINES (92-6-22/R-10)

BE IT RESOLVED by the Town Council of Chapel Hill that the Council hereby authorizes the Manager to spend up to $230,000 for installation of fire hydrants and related water lines as discussed in the Manager's report to the Council on June 22, 1992.

This the 22nd day of June, 1992.

Item 11.1 Financial Futures Task Force

Mayor Broun briefly reviewed the task force's proposed mission. Mayor Broun noted that he had carefully reviewed the matter with Town and Institute of Government staff. Council Member Andresen inquired whether a Mayor's Committee was proposed. Mayor Broun said yes. Council Member Andresen noted that the Council normally made suggestions on membership on mayor's committees. She suggested that the committee bring its assumptions to the Council for future discussion. Mayor Broun said he would accept this as a friendly amendment. Council Member Andresen said the task force would be helpful in the budget development process. Council Member Rimer said the task force would instrumental in examining broad long-term budget issues. Council Member Capowski said the task force formation was an excellent one.

COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER RIMER, TO ADOPT RESOLUTION 10.1 AS AMENDED. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION ENDORSING THE WORK OF A FINANCIAL FUTURES TASK FORCE FOR THE TOWN OF CHAPEL HILL (92-6-22/R-10.1)

WHEREAS, the Town of Chapel Hill has the need to plan for financial stability in the future, and a special duty to do so in the interest of citizens who rely on the Town for continuation of basic services; and

WHEREAS, successful planning requires an understanding of forces that influence the Town's costs and revenues, which of these factors have the most effect on the Town, and which are under the Town's control; and

WHEREAS, as the body which makes policy decisions, the Council has a special need to anticipate and prepare for the financial aspects of the Town's future;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council endorses the work of the Financial Futures Task Force based on the following charge:

(1) Studying the Town's budget to identify:

The principal drivers of the Town's revenues and expenditures.

External forces outside the Town's control which influence the Town's budget.

Policy issues under the Town's control which influence the budget.

(2) Developing a model for projecting revenues and costs over five-year periods under alternative assumptions, and making one or more five-year financial projections as the key product of the Task Force's work. This process would include:

Consulting local experts on the economic environment and revenue projections.

Choosing a small set of scenarios (assumptions about trends in revenue and expenditure drivers and local policy options).

Choosing an approach to computation by using or modifying existing software.

Revising the assumptions and the financial model after an initial test run of projections.

Exploring ways to summarize and present the results based on the alternative scenarios.

Reviewing the projections and scenario results with people familiar with the Town's budget to see whether the model provides useful insights.

Bring to the Council assumptions for feedback at a

preliminary stage of the process.

(3) Submitting a report on the work of the Task Force to the Council and the community in January, 1993, as a prelude to the Council's budget deliberations and process from January through June, 1993.

This the 22nd day of June, 1992.

Item 13 Information Reports

Council Member Brown inquired whether it was correct that noise abatement measures at the University boiler plant would not be completed until January, 1993. Mr. Horton noted that some noise abatement devices had been installed. Council Member Brown asked whether the Town could do anything else to help. Mr. Horton said he did not know of any direct action to take to reduce noise. Council Member Capowski inquired about actions taken to address lighting concerns. Mr. Horton said the University had taken some steps to address lighting concerns. Council Member Capowski inquired about the status of compliance with special use permit conditions. Mr. Horton noted that conditions of the permit did not need to be met until June 9, 1994.

The regular meeting stood adjourned at 11:41 p.m.

Mayor Broun noted that a report would follow the Executive Session.

Item 14 Executive Session

COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER CHILTON, TO ADJOURN THE EXECUTIVE SESSION AND MOVE BACK INTO THE REGULAR COUNCIL MEETING. THE MOTION WAS ADOPTED UNANIMOUSLY

(9-0).

COUNCIL MEMBER RIMER MOVED, SECONDED BY COUNCIL MEMBER WERNER, TO AUTHORIZE THE ACCEPTANCE OF TITLE TO AN ADDITIONAL PARCEL OF LAND FROM CULBRETH PARK ON THE NORTH SIDE OF CULBRETH ROAD ADJACENT TO LAND TO BE PURCHASED FROM CULBRETH PARK UNDER PREVIOUS COUNCIL APPROVAL, SAID PROPERTY TO BE ACQUIRED AT NO COST TO THE TOWN. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

The session concluded at 11:52 p.m.