MINUTES OF A MEETING OF THE MAYOR AND COUNCIL OF THE TOWN

OF CHAPEL HILL, TUESDAY, SEPTEMBER 29, 1992 AT 7:30 P.M.

Mayor Broun called the meeting to order. Council Members in attendance were Julie Andresen, Joyce Brown, Joe Capowski, Mark Chilton, Joe Herzenberg, Alan Rimer and Arthur Werner. Also in attendance were Assistant to the Mayor Lisa Price, Town Manager Cal Horton, Assistant Town Managers Sonna Loewenthal and Florentine Miller, Town Engineer George Small and Town Attorney Ralph Karpinos.

Mayor Broun introduced Town Public Works employees who volunteered their time in the Hurricane Andrew relief efforts in Homestead, Florida. Mayor Broun thanked the employees for their skillful professionalism. He presented certificates of appreciation to Jim Caldon, Joe Campbell, Burt Johnson and John Scott. Mayor Broun noted that volunteers Tommy Sanford and Paul Spire were unable to attend this evening's ceremony.

Item 3 Petitions

Mayor Broun noted that separate petitions had been received from the St. Thomas More School and Aldersgate Methodist Church concerning traffic signalization on the U.S. 15-501 bypass. Council Member Werner requested an update on the U.S. 15-501 bypass traffic situation. Mr. Horton said the Aldersgate Methodist Church had received a letter from the State Department of Transportation (DOT) stating that no additional traffic signals were warranted. Mr. Horton noted that the Town had requested to meet with State transportation officials on this matter.

Noting her support of these efforts, Council Member Andresen inquired whether other avenues were open to the Town in mitigating the situation. Mr. Horton said the installation of a traffic light was the best mitigation. Council Member Rimer inquired whether it was possible to ease DOT's concerns by installing a traffic signal which would only be fully-operational during morning and evening rush hours, while the light would only blink at other times. Mr. Horton said the staff would make this proposal to the Department of Transportation. Mayor Broun noted that DOT officials were being quite stubborn in this matter. Council Member Herzenberg noted that DOT officials had indicated that a traffic signal might be needed during peak hours. Mayor Broun said no referral motion was necessary.

Mayor Broun noted that a funding request had been received from the Research Triangle World Trade Center. No action was taken on the request.

Charlotte Margolis requested that the Town examine speeding on Sedgefield Drive and in the Booker Creek subdivision. Ms. Margolis said she was particularly concerned about the safety of persons walking and children playing in the area. Ms. Margolis said she would appreciate any efforts to slow traffic on Sedgefield Drive. Council Member Werner said Ms. Margolis' concerns were valid. He suggested that additional speeding limit signs and speed limit enforcement be investigated in the neighborhood.

COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER RIMER, TO REFER THE MATTER TO THE MANAGER. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

Noting that the deadline for receiving Council applications was October 5th, Council Member Andresen said the Council was scheduled to make the appointment on October 28th. Council Member Andresen suggested it would be a good idea for candidates to make brief statements to the Council concerning their qualifications to serve. Mayor Broun suggested that this could be done on October 12th. Council Member Herzenberg said this was a good idea. Council Member Capowski inquired whether the Council would only be able to consider applications received by October 5th. Mr. Karpinos said this was correct. Council Member Andresen suggested that the Mayor contact Council applicants by telephone or letter, to invite them to the October 12th Council meeting. Mayor Broun said he would do so.

COUNCIL MEMBER ANDRESEN MOVED, SECONDED BY COUNCIL MEMBER CAPOWSKI, TO INVITE COUNCIL APPLICANTS TO ATTEND THE OCTOBER 12TH COUNCIL MEETING, TO MAKE PRESENTATIONS AND DISCUSS MATTERS WITH THE COUNCIL. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

Council Member Brown said that cars parked along Hillsborough Street for the UNC football game did not have notices of new parking regulations on their windshields, as requested by the Council. Mr. Horton said he would investigate this matter. Council Member Capowski noted that many cars were parked on sidewalks along Manning Drive, South Columbia and Old Pittsboro Streets. Council Member Herzenberg noted that sidewalk parking had also occurred on East Franklin and East Rosemary Streets during the recent football game.

Council Member Rimer stated that he would meet with Council Members Brown, Capowski and Herzenberg in the near future to discuss hotel-motel tax allocations. He noted that the top two agency preferences in a poll of council members were the Arts Center and the Senior Center kitchen.

Council Member Herzenberg noted that the Council at one time had the authority to issue special use permits for parking decks on the university campus. He added that a parking deck was proposed in the Odum Village area. Council Member Herzenberg requested that the Manager and Attorney provide a brief and timely report on how and when the Council's authority in this matter had terminated. He stated that Council review of this type of project was important in light of the consensus about the need for economically and ecologically sound transportation projects.

Mr. Horton requested that item 10d be moved to item 9.1 on the agenda. Mayor Broun concurred with the request.

Item 4 Nominations and Appointments

Triangle Fixed Guideway Advisory Group

Mayor Broun noted that five persons had applied to serve as representatives to the Advisory Group. Council Member Andresen expressed interest in serving as an alternate representative. Mayor Broun said he did not see any problem with appointing five representatives and an alternate. Council Member Andresen asked whether she would be able to vote as an alternate. Mr. Horton said no. He added that it would be a good idea to have an elected official as a member of the body.

COUNCIL MEMBER RIMER MOVED, SECONDED BY COUNCIL MEMBER CHILTON, TO NOMINATE ALL FIVE APPLICANTS PLUS COUNCIL MEMBER ANDRESEN, FOR APPOINTMENT CONSIDERATION AT THE OCTOBER 12TH MEETING. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

Chairperson of Cable Television Advisory Committee

COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER ANDRESEN, TO APPOINT COUNCIL MEMBER CAPOWSKI AS CHAIRPERSON OF THE CABLE TELEVISION ADVISORY COMMITTEE. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

A RESOLUTION APPOINTING COUNCIL MEMBER CAPOWSKI TO SERVE ON THE TOWN'S CABLE TELEVISION ADVISORY COMMITTEE (92-9-29/R-0.1)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby appoints Council Member Joe Capowski to serve as a member of and as the Council's liaison to the Cable Television Advisory Committee.

This the 29th day of September, 1992.

Stormwater Management Committee

Council Member Werner recommended appointment of all seven applicants.

COUNCIL MEMBER ANDRESEN MOVED, SECONDED BY COUNCIL MEMBER HERZENBERG, TO APPOINT ALL SEVEN APPLICANTS TO THE STORMWATER MANAGEMENT COMMITTEE. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

Charles Billings Becky Lynn France

John Brubaker Edward Short

June Dunnick Henry Whitfield

Kathleen Feser

Orange County Human Services Coordinating Council

COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER BROWN, TO APPOINT COUNCIL MEMBER CHILTON AND HUMAN SERVICES ADVISORY BOARD MEMBER CHRISTIN PRYOR AS REPRESENTATIVES ON THE COORDINATING COUNCIL.

Council Member Andresen said she hoped that Council Member Chilton would keep the Council informed about the committee's activities. Council Member Chilton said he would do so.

THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

Chair of Leadership Committee of Community Response to

Violent Crime and Illegal Drug Abuse

Mayor Broun said he wished to serve as Chairperson of the Leadership Committee. Council Member Andresen said the Council gratefully received and accepted Mayor Broun's offer. She expressed the Council's thanks to Mayor Broun.

COUNCIL MEMBER ANDRESEN MOVED, SECONDED BY COUNCIL MEMBER BROWN, TO APPOINT MAYOR BROUN AS CHAIR OF THE LEADERSHIP COMMITTEE.

Council Member Capowski said Mayor Broun would do an excellent job in this important position.

THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

A RESOLUTION REGARDING THE LEADERSHIP COMMITTEE IN THE COMMUNITY RESPONSE TO VIOLENT CRIME AND DRUG ABUSE (92-9-29/R-0.2)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council designates Mayor Kenneth S. Broun to chair the Leadership Committee in the Community Response to Violent Crime and Illegal Drug Abuse.

This the 29th day of September, 1992.

Appointment of North Carolina Public Transportation

Association Council Representative

Mayor Broun said he suggested that Council Member Brown serve as the Council's representative. Council Member Andresen said she wished to be on the Association's mailing list.

COUNCIL MEMBER ANDRESEN MOVED, SECONDED BY COUNCIL MEMBER CHILTON, TO APPOINT COUNCIL MEMBER BROWN AS THE COUNCIL'S REPRESENTATIVE TO THE NORTH CAROLINA PUBLIC TRANSPORTATION ASSOCIATION. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

Item 5 Bolin Creek Status Report

Mr. Horton noted that the item had been deferred from the Council's September 14th meeting in order to determine what actions might be taken to ensure the preservation of as many trees as possible. He stated that thirty trees of twenty-four or more inches in diameter would likely be lost as a result of construction. Mr. Horton added that eighteen trees within the ten foot construction areas would require special protection measures. He noted that OWASA (Orange Water and Sewer Authority) and Town staff would work closely to develop a tree protection plan. Mr. Horton said he recommended granting the proposed easements.

Council Member Andresen said she had a number of questions about the proposal. OWASA Executive Director Everett Billingsley stated that the Town and OWASA staffs were working closely and cooperatively on the project and would continue to do so. Council Member Andresen noted that she was proposing adoption of an alternate resolution to minimize the number of trees removed by the project. Mr. Billingsley said OWASA had no problems with the proposed revised wording. He added that although some conflicting situations would likely occur, the local project engineer would attempt to minimize problems. Mr. Billingsley said he anticipated that the completed project would be attractive and in keeping with the Town's greenways plan. Council Member Andresen inquired whether it was essential to keep the existing sewer line in the area, once the new line was completed. Mr. Billingsley said the proposed system had been designed to minimize overflows. He stated that the project's primary emphasis was to protect the environment.

Council Member Andresen asked whether the proposed sewer line was sized based on future Town growth needs. Mr. Billingsley said the projections were based on buildout information compiled by Town planning staff. Council Member Andresen inquired about the service area of the sewer line. Mr. Billingsley said the line was intended to serve a large area, extending to slightly north of the Northwoods subdivision. He added that a small pumpover might be needed.

Project Engineer John McAdams briefly reviewed the proposed project, noting that the interceptor sizing was based on a forty to forty-five year planning horizon. Mr. McAdams stated that the proposed sewer system would have the capacity to handle existing and surcharge flows and have additional capacity for future growth. He added that the existing parallel sewer line would be used for overflows. Mr. McAdams also noted that the line capacity would be 18.5 million gallons per day.

Council Member Werner inquired whether much larger sewer lines were needed to handle current and future flows. Mr. McAdams said he believed it was not prudent to undersize lines. He stated that the lines were sized to accommodate aggressive growth assumptions. Council Member Capowski said it was not clear what would happen to the existing sewer line once the new line became operational. Mr. McAdams said there would be interconnections between the lines, with a parallel interceptor. Council Member Capowski inquired whether infiltration and bi-directional flows would take place in the proposed new line. Mr. McAdams said yes, since the older line would likely continue to leak periodically. Council Member Capowski asked whether it was correct that the lines would not touch one another for the most part. Mr. McAdams said this was correct. Council Member Capowski asked why it was not possible to reduce the width of the proposed easement. Mr. McAdams said a forty-two inch line would require a large amount of equipment and transportation.

Council Member Brown inquired whether it would be possible to abandon the existing sewer line in the future after careful study. Mr. McAdams said this might occur, but would be a difficult situation to handle. Council Member Brown inquired about methods for removing kudzu and weeds. Mr. Billingsley said kudzu removal was quite difficult to eradicate unless herbicides were used. Council Member Brown asked whether it would be possible to use means other than herbicides. Mr. Billingsley said that machinery could be used to trim kudzu, especially within rights-of-way.

COUNCIL MEMBER ANDRESEN MOVED, SECONDED BY COUNCIL MEMBER RIMER, TO ADOPT RESOLUTION 1, AS AMENDED.

A RESOLUTION AUTHORIZING THE TRANSFER OF THREE UTILITY EASEMENTS TO THE ORANGE WATER AND SEWER AUTHORITY (92-9-29/R-1)

WHEREAS, the Orange Water and Sewer Authority (OWASA) requires the dedication and recording of utility easements prior to its improvement of the Bolin Creek interceptor sewer line; and

WHEREAS, improvements to the Bolin Creek interceptor sewer are needed to protect the health and safety of the citizens of Chapel Hill; and

WHEREAS, the Town owns land in locations necessary for improvements to the Bolin Creek interceptor sewer; and

WHEREAS, OWASA has agreed to work with the Town to ensure that the construction and maintenance operations of the Bolin Creek interceptor sewer and the Bolin Creek Greenway Trail are coordinated in a mutually beneficial manner.

WHEREAS, the Orange Water and Sewer Authority agrees to use its best faith efforts to minimize damage to and loss of trees and other vegetation within the 50" width and the full length of the easement described in Attachments A, B, and C; and

WHEREAS, the Orange Water and Sewer Authority agrees to submit a Landscape Protection Plan to the Town of Chapel Hill for its review and approval and further agrees to follow the approved plan throughout the installation of the Bolin Creek Interceptor;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Town Manager is authorized to execute and record three utility easements in substantially the same form as presented to the Council on this date on land which is owned by the Town of Chapel Hill as described in the attached drawings.

This the 29th day of September, 1992.

Expressing his support for the proposed resolution, Council Member Herzenberg noted that the existing greenway and sewer easements would have very different appearances after the sewer line project was completed. He stated that the requested twenty feet of additional easement would have quite a significant impact on trees and vegetation in the area. Council Member Herzenberg emphasized the importance of conveying this to neighbors along the trail. Council Member Andresen said she lamented the fact that the Department of Transportation required the clearing of additional three feet on either side of the bicycle trail. Mr. Horton said Town staff would work to preserve as much greenery as possible.

THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

Mr. Horton noted that the Department of Transportation had agreed to allow a four-year time period for completion of the bicycle trail, in light of the sewer line construction project. Mr. Horton said he recommended adoption of the proposed resolution.

COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER CAPOWSKI, TO ADOPT RESOLUTION 2. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AGREEMENT WITH THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION FOR REIMBURSEMENT OF $286,500 TOWARD CONSTRUCTION COSTS OF PHASE ONE OF THE BOLIN CREEK TRAIL (92-9-29/R-2)

WHEREAS, the Department and the Town of Chapel Hill have agreed to construct an off-road bicycle facility from Airport Road to Elizabeth Street along Bolin Creek within the next 4 years; and

WHEREAS, the Town of Chapel Hill shall be responsible for all aspects of construction of said facility subject to the review and approval of the Department; and

WHEREAS, the Department agrees to reimburse the Town of Chapel Hill a lump sum amount of $286,500 toward the cost of the project upon completion of all work.

NOW, THEREFORE, BE IT RESOLVED that this Agreement, is hereby formally approved by the Council of the Town of Chapel Hill and that the Town Manager and Clerk of this Municipality are hereby empowered to sign and execute the Agreement in substantially the same form as submitted to the Council on this date with the Department of Transportation.

This the 29th day of September, 1992.

Item 6 Parks and Open Space Bond Fund Usage

Mr. Horton noted that the Parks and Recreation and Greenways Commissions had carefully reviewed available parks and open space bond funds and made recommendations for their usage. Parks and Recreation Director Mike Loveman briefly reviewed the two commission's recommendations and proposed timetables for implementation. He said the adoption of Resolution 3 was recommended.

Council Member Andresen inquired whether parks acquisition funds had been tied to specific land parcels by the commissions. Mr. Loveman said no. He added that specific recommendations would be made in the future. Council Member Capowski expressed concern that the Council was being asked to adopt a resolution which did not identify how $520,000 for parkland acquisition would be specifically expended. Mr. Horton said it was difficult to provide greater specific detail without knowing which specific parcels and facilities were involved.

Council Member Capowski asked whether the Council should amend the proposed resolution to defer spending $520,000 for parks acquisition. Mr. Horton said the Council would never be asked to expend funds for parkland acquisition without a great deal of involvement in the specific decision-making processes. Council Member Werner noted that the Parks and Recreation and Greenways Commission had provided guidance on how to prioritize and spend the $900,000 in bond funds allocated by the Council. Council Member Werner said he was comfortable that this matter would return for follow-up Council decisions in the future. Council Member Andresen asked whether the bonds for parks and open space had been sold. Mr. Horton said yes. Council Member Werner said a very rational approach was suggested for expenditure of the funds. Council Member Andresen inquired about the status of the Parkwood public housing project. Mr. Horton noted that weather and site conditions had created delays in project completion. He added that the project would likely be completed by mid-1993.

Dick Terry said it was more advantageous to spend money on land for greenways rather than parks. Mr. Terry said the Greenways Commission had concerns similar to those of Council Member Capowski.

Betsy Jones emphasized the importance of providing additional playgrounds and playing fields.

COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER RIMER, TO ADOPT RESOLUTION 3.

Council Member Werner said although the proposed priority list was a good one, it was unfortunate that more capital improvement funds were not available for recreation projects. Council Member Capowski asked whether the Town still had $1.7 million of bond authorization for parks and open space development. Mr. Loveman said this was correct. Council Member Capowski asked whether these bonds could be used to acquire additional pieces of land. Mr. Horton said this was correct, if the Council were willing to undertake additional debt service. Council Member Andresen said she appreciated the input of the Greenways and Parks and Recreation Commissions. Council Member Brown said she also appreciated the two commissions working closely together in their efforts.

THE MOTION WAS PLACED ON THE FLOOR AND ADOPTED UNANIMOUSLY (8-0).

A RESOLUTION APPROVING THE RECOMMENDED PROJECTS, ALLOCATIONS, AND SEQUENCE USING 1989 PARKS AND OPEN SPACE BOND FUNDS

(92-9-29/R-3)

WHEREAS, the 1989 parks and open space bond funds are for use in acquiring land and developing parks and recreation facilities, and;

WHEREAS, the Council has appropriated $900,000 of these funds for use beginning in FY 1992-1993, and;

WHEREAS, the Council requested that the Greenways and Parks and Recreation Commissions make recommendations for projects using these funds, and;

WHEREAS, the Greenways and the Parks and Recreation Commissions have jointly agreed to recommend the following project categories, allocations, and sequence using 1989 Parks and Open Space Bond funds:

Park Improvements/Acquisition $200,000

- Lane Acquisition $ 45,000

- Cedar Falls Parking Lot $ 90,000

- Hargraves Park Fencing $ 10,000

- Lincoln Arts Building

Heating and Air

Conditioning $ 12,000

- Umstead Park Play Equipment $ 15,000

- Gomains Park Play Equipment $ 14,000

- Community Center Park Play

Equipment $ 14,000

Greenway Development $150,000

(Bolin Creek Phase III)

- Master Plan $ 30,000

- Development $120,000

Park Development $550,000

(86 North Community Park)

- Master Plan $ 30,000

- Development $520,000

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby approves the recommended project categories, allocations and sequence using $900,000 in 1989 Parks and Open Space Bond funds.

This the 29th day of September, 1992.

Item 7 Open Space Acquisition

Mr. Horton said after careful review by Town staff and Council advisory boards and commissions, no changes were recommended in open space acquisition procedures. Council Member Andresen asked whether possible land acquisitions were listed in priority order in the agenda item. Mr. Horton said the items were not intended to be in priority order. Council Member Andresen said her top personal priority was the acquisition of greenways. Council Member Werner said although it would be possible to prioritize items, it would be preferable to place an emphasis on determining a dedicated funding source for greenways acquisition.

COUNCIL MEMBER RIMER MOVED, SECONDED BY COUNCIL MEMBER WERNER, TO ADOPT RESOLUTION 4. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

A RESOLUTION APPROVING THE CONTINUED USE OF ADOPTED PRIORITY CATEGORIES AND GENERAL CRITERIA FOR EVALUATING POTENTIAL LAND FOR PARKS, ENTRANCEWAYS,GREENWAYS, NATURAL AREAS AND SCENIC VISTAS, AND FOR FUTURE ACQUISITION OF THESE LANDS (92-9-29/R-4)

WHEREAS, in November, 1989, the Council of the Town of Chapel Hill adopted general priority categories and criteria for land acquisition using 1989 Parks and Open Space Bond funds; and,

WHEREAS, in June, 1992, the Council requested that the Appearance Commission, the Greenways Commission, and the Parks and Recreation Commission review the adopted general priority categories and criteria and recommend any changes; and,

WHEREAS, each of the Commissions reviewed the adopted categories and criteria at their regular meetings in July and August and voted unanimously to recommend no changes at this time;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council commends the Appearance Commission, the Greenways Commission, and the Parks and Recreation Commission for their efforts in reviewing the adopted general priority categories and general criteria for considering potential open space land; and

BE IT FURTHER RESOLVED that the following general categories and general criteria continue to be used as guidelines by the Council in the formal evaluations of potential land for parks, entranceways, greenways, natural areas, and scenic vistas, and for the future acquisition of these lands:

General Priority Categories

1. A community park site (20-100 acres) on the eastern side of Town.

2. Key entranceway parcels along NC 54 East, NC 86 North, U.S. 15-501 South, NC 54 Bypass West, and U.S. 15-501 North.

3. Key greenway parcels to complete major segments in the master plan for greenways, generally following priorities of Booker Creek, Bolin Creek, and Battle Branch.

4. Neighborhood parks in the two neighborhood planning districts where available sites are most limited.

5. Natural areas which have been identified as being the most vulnerable to development.

6. Neighborhood parks in the three remaining neighborhood planning districts which were identified in the 1989 Community Facilities Report.

7. Key entranceway parcels that are not obtainable through the development review process or through provisions in the buffer requirements in the Development Ordinance, generally following the priorities found in #2 above.

General Criteria

1. Preference should be given to parcels that meet more than one program objective (e.g. a park site that includes greenways and/or entranceways).

2. Acquisition by donation, partial gift, dedication of easement, or acquisition of development rights, as well as by fee simple, should be considered.

3. Any acquisition should meet clearly identified objectives of a Town-approved program.

4. The Council should ultimately determine the most favorable market opportunities as they occur, and will therefore determine the actual sequence of these purchases. The specific types of land purchased, as well as the sequence by which they are purchased, may differ from the suggested priority category list.

This the 29th of September, 1992.

Item 8 NC 86 Roadway Project

Engineering Director George Small said Town staff had asked the Department of Transportation to provide cost estimates for a 4-lane divided and five-lane roadway. He also said staff had also examined the possibility of a narrower median and restriping a portion of existing roadway. Mr. Small added that this proposal had not been specifically discussed with State transportation officials. He also stated that the staff was examining possible funding sources, with 1986 transportation bonds being the most likely source.

Noting that she had recently reviewed the engineering drawings for the proposed project, Council Member Andresen said a narrower median could have a desirable aesthetic impact and effect. Council Member Brown inquired whether Mr. Small had spoken to Wilmington officials about narrower medians in that community. Mr. Small indicated that the narrower medians were existing ones which had been grandfathered as development occurred. He noted that a median less than twenty-four feet was a possible option.

Mayor Broun said the Transportation Advisory Committee (TAC) had refused to amend the Town's Transportation Improvements Program (TIP) to reflect the State TIP's priorities. Mayor Broun noted that the NC 86 improvement project and three Durham-area roadway projects would be discussed at the next TAC meeting. Council Member Brown said the Council needed to stand firm regarding roadway project priorities.

Item 9 Facility Naming Committee

Noting that the Council had amended its policies for naming of facilities, Council Member Herzenberg stated that Council Member Rimer and himself had developed a number of recommendations, incorporated in Resolution 4.1.

COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER RIMER, TO ADOPT RESOLUTION 4.1.

Council Member Andresen inquired whether Town staff had been consulted about the proposed changes. Council Member Herzenberg said staff input had been sought. Council Member Werner inquired whether the Police and Fire Departments had been contacted concerning the proposed renaming of Friday Center Drive. Mr. Horton said no problems were anticipated. Council Member Herzenberg noted that the committee had placed an emphasis on more pressing facility name requests and added that the committee would report back on additional matters in the future. Council Member Capowski said he favored naming the library entrance road "Literacy Lane".

RESOLUTION 4.1 WAS ADOPTED UNANIMOUSLY (8-0).

A RESOLUTION APPROVING RECOMMENDATIONS OF THE COUNCIL'S NAMING COMMITTEE (92-9-29/R-4.1)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby approves the recommendations of the Naming Committee as submitted on September 29, 1992:

(1) That the public housing neighborhood at 751 Pritchard Avenue Extension be renamed, according to the wishes of the residents, as Trinity Court.

(2) That the existing road south of NC 54 East which provides access to the University's Friday Center and to the park-ride lot leased by the Town be renamed Friday Center Drive.

(3) That a plaque be placed at Oakwood Park dedicating the park to the memory of Herman Lloyd.

(4) That a plaque be placed in the Headquarters Fire Station dedicating the fire station to the memory of Chief P. R. "Bud" Perry.

This the 29th day of September, 1992.

Council Member Herzenberg noted that Pat Davies, head of the Trinity Court neighborhood association, was in attendance this evening.

Item 9.1 Telephonic Communication

Town Attorney Ralph Karpinos said he had prepared the item in response to a council member's request. He noted that parliamentary procedure required that governing board members be physically present to conduct meetings. Mr. Karpinos said his memorandum provided an overview of issues for consideration.

Robert Leopold, a resident of the Oaks Villas, said he strongly opposed the suggestion. Mr. Leopold said it was vital that elected representatives be physically present at meetings.

Council Member Andresen said she did not favor the proposal. She suggested that informal straw polls of the Council might be conducted to determine the Council's interest in petitions initiated by individual council members. Council Member Andresen said she concurred that council members needed to be physically present to vote. She said the most important point was that citizens should be able to see their elected representatives in person.

Council Member Werner said he agreed with Council Member Andresen's comments concerning the proposal. He also noted that conference calls would not provide the same sense of group dynamics as personal interactions.

Council Member Brown said she did not favor proceeding with the proposal. She noted that several constituents had contacted her expressing concerning about the proposal. Mayor Broun inquired whether anyone wished to speak in favor of the proposal. Council Member Rimer said he realized individual members had an obligation to be physically present for meetings. He noted that the proposal might be revisited in the future, perhaps four or five years hence, as technology advanced. Council Member Rimer said he strongly opposed straw votes on referral matters to the Manager and Attorney.

Council Member Herzenberg said there did not appear to be much support for the proposal. He noted that even if there had been support, special legislation would have been needed to facilitate the change in procedures. Council Member Rimer noted that a public hearing would have been held to discuss the matter.

COUNCIL MEMBER CAPOWSKI PLACED RESOLUTION 7 ON THE FLOOR FOR VOTING PURPOSES. THE MOTION DIED FOR LACK OF A SECOND.

Item 10 Consent Agenda

Council Member Werner requested removal of item b.

COUNCIL MEMBER RIMER MOVED, SECONDED BY COUNCIL MEMBER ANDRESEN, TO ADOPT CONSENT AGENDA ITEMS A, C AND E. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

A RESOLUTION ADOPTING VARIOUS RESOLUTIONS AND AN ORDINANCE

(92-9-29/R-5)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby adopts the following resolutions and an ordinance as submitted by the Town Manager in regards to the following:

a. Minutes of August 31, 1992.

c. Corrections to pay and classification ordinance (O-1).

e. Changing date of Council planning and reporting session (R-8).

This the 29th day of September, 1992.

AN ORDINANCE AMENDING THE POSITION CLASSIFICATION AND PAY PLAN

(92-9-29/O-1)

BE IT ORDAINED by the Council of the Town of Chapel Hill that the Council hereby amends the "Ordinance Establishing a Position Classification and Pay Plan and Longevity Plan for Employees of the Town of Chapel Hill and Bonds of Officials Beginning October 1, 1992 (92-6-8/O-3) as follows:

In Section III, grade 24, DELETE the title "Administrative Officer".

In Section IV, C, DELETE the lines:

In Public Works (Field Operations: Construction):

Equipment Operator II 5 40 - - 16

In Public Works (Field Operations: Streets):

Equipment Operator II 1 40 - - 15

In Library:

Secretary III 1 37.5 - - 16

and ADD the lines:

In Public Works (Field Operations: Construction):

Equipment Operator II 3 40 - - 16

In Public Works (Field Operations: Streets):

Equipment Operator II 3 40 - - 15

In Library:

Executive Secretary 1 37.5 - - 17

This the 29th day of September, 1992.

A RESOLUTION REGARDING THE COUNCIL'S PLANNING SESSION IN JANUARY, 1993 (92-9-29/R-8)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby reschedules the planning session in January, 1993 to Saturday, January 16.

This the 29th day of September, 1992.

Council Member Werner asked why the cab of one of the front-loaders was air-conditioned while the other was not. Public Works Director Bruce Heflin said one of the trucks primarily operated at night and did not need the air conditioning.

COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER CAPOWSKI, TO ADOPT RESOLUTION 6. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

A RESOLUTION ACCEPTING THE BID FOR THE PURCHASE OF TWO INTEGRATED FRONT LOADERS (92-9-29/R-6)

WHEREAS, the Town of Chapel Hill has solicited formal bids by legal notice in The Chapel Hill Newspaper on August 8, 1992, in accordance with G.S. 143-129 for the purchase of two Integrated Front Loaders; and

WHEREAS, the following bids have been received and opened on August 18, 1992:

Vendor Cost with Cost w/out Total

Air Cond. Air Cond. Cost

KABCO, Inc. $111,980.00 $111,480.00 $223,460.00

Raleigh, NC

Cavalier Equip Co. 114,910.60 114,410.60 229.321.20

Roanoke, VA

Lodal-South, Inc. 116,147.00 115,647.00 231,794.00

Rockingham, NC

Southern Truck Ser. Inc. 128,372.00 126,942.00 255,314.00

Charlotte, NC

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Town accepts the lowest responsive bid of Southern Truck Service, Inc. in the amount of $255,314.00 for two Integrated Front Loaders.

This the 29th day of September, 1992.

Item 11 Information Reports

Council Member Brown asked whether the Consultation and Coordination Committee had discussed the possibility of using natural gas as a fuel source in the University's boiler plant. Council Member Werner said this and other fuel sources had been discussed early in the special use permit process, but not by the Consultation and Coordination Committee. He added that the fuel source was primarily an economic decision. Council Member Brown asked whether the Consultation and Coordination Committee could discuss the matter in the future. Council Member Werner said yes.

Council Member Capowski inquired why design of the boiler plant's ash handling area had only been initiated recently. Mr. Horton said the facility's present ash-handling arrangement was unsatisfactory, necessitating a redesign.

Noting that the Town's Transportation and General Funds were currently separate, Council Member Herzenberg suggested that merging of the two funds might be explored by the staff.

Noting that she had spoken to Public Works Director Bruce Heflin about solid waste information contained in the quarterly report, Council Member Brown stated that other council members might be interested in this information. Mr. Horton said this information could be forwarded to the Mayor and Council.

There was no need for an executive session. The meeting concluded at 9:43 p.m.