MINUTES OF A MEETING OF THE MAYOR AND COUNCIL OF THE TOWN OF
CHAPEL HILL, NORTH CAROLINA, MONDAY, NOVEMBER 9, 1992 AT 7:30 P.M.
Mayor Broun called the meeting to order. Council Members in attendance were Julie Andresen, Joyce Brown, Joe Capowski, Mark Chilton, Joe Herzenberg and Arthur Werner. Council Member Alan Rimer was absent excused. Also in attendance were Council Member Designate Barbara Booth-Powell, Assistant to the Mayor Lisa Price, Town Manager Cal Horton, Assistant Town Managers Sonna Loewenthal and Florentine Miller, Planning Director Roger Waldon and Town Attorney Ralph Karpinos.
Mayor Broun requested that Council Member Designate Barbara Booth-Powell come forward for the administration of her oath of office. Ms. Booth-Powell's grandsons, Mr. Brandon Little, Mr. Andre Little and Mr. Matthew Little, introduced themselves and held the bible during the administration of Ms. Booth-Powell's oath of office. Following administration of her oath of office, Council Member Booth-Powell was seated at the Council table.
Item 3 Petitions
Moyer Smith said the University of North Carolina Athletic Department wished to encourage greater attendance at University athletic events. He stated that one way to do this was to make simple parking arrangements. Mr. Smith requested that the Council reconsider recently adopted provisions pertaining to parking on sidewalks and the sides of streets. Noting that the regulations applied only seven days per year, Mr. Smith requested that the reexamination be undertaken as soon as possible.
COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER BROWN, TO RECEIVE THE PETITION.
COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER ANDRESEN, TO RECEIVE AND REFER THE PETITION. Mayor Broun said the Manager and Attorney would examine the matter. THE MOTION TO RECEIVE AND REFER WAS ADOPTED UNANIMOUSLY (8-0).
Council Member Andresen noted that the Council had received a letter from the Chapel Hill Civitan Club, requesting that refuse containers be installed at Town bus stops. She requested a report from the Manager concerning the cost of providing such service at a basic level. Council Member Andresen also requested that the Manager provide a status report concerning the Hector's building on East Franklin Street. Mayor Broun noted that the Manager and he had discussed the Hector's situation. He added that the Manager would provide a follow-up report on the matter.
Noting that several council members had recently attended a local conference on affordable housing, Council Member Brown requested an update on the staff's review of current development regulations relative to affordable housing proposals. Mr. Horton said this review had not been initiated. He noted that a related item, concerning the design review process, would be considered later in the evening. Mayor Broun said the Manager would provide a follow-up report on Town development regulations relative to housing affordability. Council Member Andresen requested clarification of Council Member Brown's request. Council Member Brown said she was requesting that the Manager set up a process for the Council to review development regulations relative to affordable housing. Council Member Booth-Powell expressed her concurrence with this approach.
Mayor Broun noted that no review of specific ordinances was being proposed. He said the Council could examine ordinances to determine which ones impact affordable housing and which ones might be amended in the future. Council Member Werner suggested that the item coming before the Council be a little more close-ended. Mr. Horton said the staff could develop a process for the Council to decide which ordinances merited review. Council Member Brown said she did not see any problem with just looking at a process for possible additional review. Council Member Capowski suggested that the Council give the Manager a more specific charge for establishing a review process. Council Member Brown asked whether the Manager had clear direction on how to proceed. Mr. Horton said staff could develop a framework for further Council discussions. Mayor Broun inquired how much staff time would be involved in this effort. Mr. Horton said a few hours. Council Member Andresen said it was legitimate to examine procedural matters. Mayor Broun requested that the Manager draft a proposal for further Council review.
Mr. Horton requested that consideration of agenda item number six, concerning low-density zoning, be postponed to a later date. He noted that staff was in the process of reviewing a citizen proposal concerning the proposed new zoning category. Council Member Andresen requested that the Manager provide the Council with options in his follow-up report. Council Member Herzenberg inquired whether the Council wished to hear from the two citizens who had expressed interest in speaking on item number six this evening, or hear their remarks at a future meeting. Mayor Broun suggested that the entire item be considered at a future meeting. Council Member Capowski requested that staff provide information on whether the proposed amendment would be retroactive. Council Member Werner noted that the proposal was solely for the creation of a new zoning district.
Item 4 Nominations and Appointments
COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER CAPOWSKI, TO NOMINATE ALL APPLICANTS TO THE APPEARANCE COMMISSION FOR FUTURE APPOINTMENT CONSIDERATION. THE MOTION WAS ADOPTED UNANIMOUSLY
(8-0).
Council Member Werner inquired whether Council Member Capowski was suggesting that Mr. McIntyre be appointed to the Cable Television Advisory Committee. Council Member Capowski said yes, noting that Mr. McIntyre had over thirty-five years technical experience which would provide significant assistance to the Technical Subcommittee.
COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER HERZENBERG, TO APPOINT ALAN MCINTYRE TO THE CABLE TELEVISION ADVISORY COMMITTEE. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).
Council Member Andresen suggested that Elise Sloan be appointed as the Board of Adjustment full representative and Howard Diamond be appointed as the alternate representative.
COUNCIL MEMBER ANDRESEN MOVED, SECONDED BY COUNCIL MEMBER BOOTH-POWELL, TO APPOINT MS. SLOAN AS THE BOARD OF ADJUSTMENT'S FULL REPRESENTATIVE AND MR. DIAMOND AS THE ALTERNATE REPRESENTATIVE.
Council Member Andresen suggested that Martha Branscombe would be an excellent appointee to the Housing Advisory Board. She also noted that Julia Joyner and Joann Shirer were public housing residents.
THE VOTING TALLY FOR HOUSING ADVISORY BOARD WAS AS FOLLOWS, WITH APPOINTEES DENOTED IN BOLD PRINT. ORIGINAL VOTING BALLOTS ARE ON FILE IN THE CLERK'S OFFICE.
Julia Joyner 7 votes (Andresen, Booth-Powell, Broun, Brown, Capowski, Chilton, Werner)
Joann Shirer 7 votes (Andresen, Booth-Powell, Broun, Brown, Capowski, Chilton, Werner)
Eugene Ozasky 5 votes (Booth-Powell, Brown, Capowski, Chilton, Herzenberg)
Martha Branscombe 3 votes (Andresen, Broun, Werner)
Item 5 Home Health Agency Special Use Permit Request
Mr. Horton requested that supplementary materials be entered into the record of the hearing. Mayor Broun concurred with the request. Mr. Waldon reviewed the staff's follow-up memorandum. He noted that the staff's recommendation had been revised to permit eighty-seven, rather than eighty parking spaces. Mr. Waldon said the main reason for the change in the recommendation was the applicant's willingness to provide good transportation management initiatives. He stated that the staff recommended adoption of Resolution 1A.
Council Member Andresen inquired about available regulations to handle possible overflow parking into the Timberlyne neighborhood, especially along Kingston Drive. Mr. Waldon said the Town could control on-street parking, while Timberlyne Shopping Center management would be responsible for administering on-site parking. Noting that Mr. Sandreuter, a representative of Timberlyne Shopping Center was in attendance, Council Member Capowski inquired how Timberlyne Shopping Center management would address possible parking overflow problems. Mr. Sandreuter said the project had been designed to adequately handle anticipated parking needs. Charles Milch, representing Home Health Agency, said that eighty-seven on-site parking spaces would handle the vast majority of the facility's parking needs.
Noting that the proposed resolution did not refer to a specific number of parking spaces, Council Member Werner inquired how the number of spaces could be modified in the future. Mr. Waldon said the site plan would note that eighty-seven parking spaces would be provided. He added that the applicant could make Special Use Permit modification requests in the future, if desired. Mr. Waldon noted that requests involving increases in floor area or parking spaces of five percent or more would require a new application and Council review. Noting the Council's recent consideration of a commercial project on Banks Drive, Council Member Werner inquired whether the means to handle overflow parking were analogous. Mr. Karpinos said the situations were very analogous, since both property owners could request special enforcement of parking regulations on private property.
Council Member Capowski requested additional information concerning the proposed location of a bus stop on Weaver Dairy Road. Mr. Waldon said bus stop locations on either side of Weaver Dairy Road were equally desirable, depending on future bus routing. Council Member Andresen requested information concerning the proposed location of sidewalks along the southern property line. Mr. Waldon said the applicant had worked with neighborhood residents to determine the desired location for sidewalks. He stated that area residents had concurred with the applicant's proposal to extend sidewalks down Kingston Drive and into the Timberlyne Shopping Center. Mr. Milch expressed his concurrence with the proposed conditions of approval outlined in Resolution 1a.
COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER CAPOWSKI, TO CLOSE THE PUBLIC HEARING. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).
COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER CHILTON, TO ADOPT RESOLUTION 1A AS PRESENTED.
Council Member Capowski expressed his thanks to the Home Health Agency for their willingness to work with area residents in developing consensus on the development proposal. Council Member Andresen said she thought the development proposal was excellent. Council Member Andresen also said she retained some concerns about how parking arrangements would work out. She expressed hope that there would be adequate overflow parking space in the remainder of the Timberlyne Shopping Center parking lots. Mayor Broun said he favored the proposal. He expressed general concern about future traffic volume in the vicinity. Council Member Brown said she was appreciative of the developer's willingness to go along with provision's of the Town's Transportation Management Plan program.
THE MOTION WAS PLACED ON THE FLOOR AND ADOPTED UNANIMOUSLY (8-0).
A RESOLUTION APPROVING AN APPLICATION FOR SPECIAL USE PERMIT FOR THE HOME HEALTH AGENCY OFFICE BUILDING (SUP-24K-10)
(92-11-9/R-1a)
BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council finds that the Special Use Permit application, proposed by the Hakan/Corley and Associates for the Home Health Agency, on property identified as Chapel Hill Township Tax Map 24K, Lots 10 and 11, if developed according to the site plan dated August 19, 1992, and the conditions listed below, would:
1. Be located, designed, and proposed to be operated so as to maintain or promote the public health, safety, and general welfare;
2. Comply with all required regulations and standards of the Development Ordinance, including all applicable provisions of Articles 12, 13, 14 and 18, and with all other applicable regulations;
3. Be located, designed, and proposed to be operated so as to maintain or enhance the value of contiguous property, or be a public necessity; and
4. Conform with the general plans for the physical development of the Town as embodied in the Development Ordinance and in the Comprehensive Plan.
BE IT FURTHER RESOLVED that the Council hereby approves the application for Special Use Permit for the Home Health Agency Office Building in accordance with the plans listed above and with conditions listed below;
Stipulations Specific to the Development
1. That construction begin by November 9, 1994 (two years from the date of Council approval) and be completed by November 9, 1995 (three years from the date of Council approval).
2. Required Improvements:
a. That in addition to the sidewalks shown on the plans, sidewalk be constructed in the following locations:
i) Link the existing sidewalk along Kingston Drive to the existing sidewalk along the north side of the shops within the Timberlyne shopping center, south of the subject site.
ii) From the building's main entrance to the southern property line.
iii) That the sidewalk on the Weaver Dairy Road frontage be designed and located in a manner which minimizes damage to existing trees, if topographical conditions allow. If portions of the sidewalk are to be located outside the public right-of-way, maintenance and pedestrian easement(s) shall be recorded prior to issuance of a Zoning Compliance Permit.
b. That a path or sidewalk be provided from the bus stop on Weaver Dairy Road to the interior of the site.
3. Provision of shower/locker facilities: That shower/locker facilities be provided in the building for employees' use.
4. Transportation Management Plan: That a Transportation Management Plan be developed, and that the Town Manager review and approve this plan prior to issuance of a Zoning Compliance Permit. The Transportation Management Plan shall be consistent with other stipulations of the Special Use Permit approval, and shall be reviewed by the Town Manager annually.
5. Annual Fund: The Transportation Management Plan shall include the provision of an annual fund of no less than $1,000.00 for the purpose of promoting non-auto employee transportation. The use of the previous year's fund shall be included in the annual Transportation Management Plan review by the Town Manager.
6. Bus Stop: That the adjacent bus stop on Weaver Dairy Road be relocated outside the sight distance triangle for nearby intersections; and that a bench, pad, and shelter be provided by the applicant. The new location for the bus stop shall be reviewed and approved by the Town Manager prior to the issuance of a Zoning Compliance Permit.
7. Crosswalk: That a crosswalk be provided from the site's southern property line across the shopping center drive to the existing shops. The location shall be reviewed and approved by the Town Manager.
If the crosswalk is located such that pedestrians would walk through an unpaved area, a section of sidewalk shall be installed there by the developer.
8. Recombination Plat: That a recombination plat, combining the two subject lots into a single lot, be recorded in the Orange County Register of Deeds Office prior to issuance of a Zoning Compliance Permit.
9. Dumpster Location: That the dumpster location be revised to accommodate Town refuse vehicles.
Stipulations Related to State and Federal Government Approvals
10. State or Federal approval(s): That plans for improvements to state-maintained roads or within NCDOT rights-of-way be approved by NCDOT prior to the issuance of a Zoning Compliance Permit.
Stipulations Related to Landscape Elements
11. Landscape Plan Approval: That a detailed landscape plan, landscape maintenance plan, and lighting plan be approved by the Appearance Commission prior to the issuance of a Zoning Compliance Permit. The Landscape Plan shall include:
Type A buffer (minimum width 15 feet) along the eastern property line;
Type B buffers (minimum width 10 feet) along the southern and western property lines; and
Type D buffer (minimum width 30 feet) along the northern property line.
12. Topsoil: That topsoil be added where landscaping is proposed. The amount, type, and placement of topsoil is to be approved by the Town Manager.
13. Landscape Protection Plan: That a Landscape Protection Plan be approved by the Town Manager prior to issuance of a Zoning Compliance Permit.
Stipulation related to Building Elevations
14. Building Elevation Approval: That detailed building elevations be approved by the Appearance Commission prior to issuance of the Zoning Compliance Permit.
Stipulations Related to Water, Sewer and Other Utilities
15. Fire Flow: That a fire flow report prepared by a registered professional engineer, showing that flows meet the minimum requirements of the Design Manual, be approved prior to issuance of a Zoning Compliance Permit.
16. Utility/Lighting Plan Approval: That the final utility/lighting plan be approved by Orange Water and Sewer Authority, Duke Power, Public Service Company, Southern Bell, and the Town Manager, before issuance of Zoning Compliance Permit. The property owner shall be responsible for assuring these utilities, including cable television, are extended to serve the development.
Miscellaneous Stipulations
17. Solid Waste Management Plan: That a detailed solid waste management plan, including a recycling plan and plan for management of construction debris, be approved by the Town Manager prior to the issuance of a Zoning Compliance Permit. Consideration shall be given to expanding the refuse collection area to include a pad and dumpster for cardboard recycling.
18. Detailed Plans: That final detailed site plan, grading plan, utility/lighting plans, stormwater management plan (with hydrologic calculations), landscape plan and landscape maintenance plan be approved by the Town Manager before issuance of a Zoning Compliance Permit, and that such plans conform to the plans approved by this application and demonstrate compliance all applicable conditions and the design standards of the Development Ordinance and the Design Manual.
19. Sight Triangle Easements: That sight triangle easements be provided on the final plat.
20. Erosion Control: That a soil erosion and sedimentation control plan be approved by the Orange County Erosion Control Officer and the Town Manager before issuance of a Zoning Compliance Permit.
21. Silt Control: That the applicant take appropriate measures to prevent and remove the deposit of wet or dry silt on adjacent paved roadways.
22. Continued Validity: That continued validity and effectiveness of this approval is expressly conditioned on the continued compliance with the plans and conditions listed above.
23. Non-severability: If any of the above conditions is held to be invalid, approval in its entirety shall be void.
BE IT FURTHER RESOLVED that the Town Council hereby approves the Special Use Permit for the Home Health Agency Office Building in accordance with the plans and conditions listed above.
This the 9th day of November, 1992.
Item 6, concerning the creation of new, low-density zoning districts, was postponed to a later date by Council consent.
Item 7 Setback Provisions
Planning Director Roger Waldon reviewed the proposed revisions concerning sideyard setbacks and roof overhangs in the R-2a zoning district category. Noting that both revisions were good ideas, he said staff believed that the regulations should be applied town-wide.
Charles Heinmiller, President of the Oaks Villas Homeowners Association, said that more than half the lots in the Oaks Villas were undeveloped. Mr. Heinmiller stated that the original design of the Oaks Villas were sound and attractive. He urged the Council to revise existing setback regulations.
Noting that solar designs typically required larger roof overhangs, Council Member Brown inquired why a thirty-inch maximum was recommended by staff. Mr. Waldon said that generally few overhangs exceeded thirty inches. He added that a greater maximum overhang was possible, if the Council desired. Council Member Brown inquired about setback and overhang provisions for small lots. Mr. Waldon said very wide overhangs on small lots might impinge on adjoining properties. Council Member Capowski said he was completely in sympathy with Oaks Villas residents in wishing to complete construction of homes in the same manner as existing construction. He inquired about the staff's thoughts concerning setbacks and overhangs in R-5 and R-6 zoning districts. Mr. Waldon said the proposed standards were workable. He added that interior setbacks on small single-family lots could be as short as six feet. He added that setbacks were most easily measured from the foundation of buildings.
COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER CHILTON, TO ADOPT ORDINANCE 2B.
Council Member Brown proposed a friendly amendment to extend overhang maximums to thirty-six inches. Council Member Andresen inquired about the anticipated impact of the proposed amendment. Mr. Horton said he believed the proposed amendment would have a negligible impact. Council Member Werner inquired why Council Member Brown was proposing the change from thirty to thirty-six inches. Council Member Brown said the greater overhang maximum would provide additional flexibility for solar design. Council Member Andresen said she would support the proposed amendment. Council Member Capowski noted that any size overhang could be built, so long as it was not in the setback area. Council Member Capowski said he was trying to weigh the rights of property owners and neighbors. Council Member Capowski said he would not recommend going beyond thirty inches for the overhang maximum.
THE MOTION TO AMEND ORDINANCE 2B, INCREASING THE PROPOSED MAXIMUM ROOF OVERHANG TO THIRTY-SIX INCHES, WAS PLACED ON THE FLOOR. THE MOTION PASSED BY A VOTE OF 5-3, WITH COUNCIL MEMBERS BOOTH-POWELL, CAPOWSKI AND MAYOR BROUN VOTING "NO".
THE MAIN MOTION, TO ADOPT ORDINANCE 2B, AS AMENDED, WAS PLACED ON THE FLOOR AND ADOPTED UNANIMOUSLY (8-0).
AN ORDINANCE AMENDING THE CHAPEL HILL DEVELOPMENT ORDINANCE PROVISIONS REGARDING SETBACKS IN THE R-2A ZONING DISTRICT AND SETBACK EXCEPTIONS (92-11-09/O-2b)
WHEREAS, the Council of the Town of Chapel Hill has considered the proposed amendments to the Chapel Hill Development Ordinance to adjust the Residential-2A setbacks and to modify the exceptions to building setback regulations, and finds that the amendment would correct manifest errors and achieves the purposes of the Comprehensive Plan;
NOW, THEREFORE, BE IT ORDAINED that the Chapel Hill Development Ordinance shall be amended as follows:
SECTION I
AMEND Section 13.11.1, 13.11.2, and 13.11.3 of the Chapel Hill Development Ordinance to establish the following minimum setbacks for each bonus level for the Residential-2A zoning district:
Minimum Setbacks (ft.)
Street Interior Solar
27 10 12
SECTION II
RENUMBER Subsection 13.9.12(a) through 13.9.12(d) of the Chapel Hill Development Ordinance to be Subsection 13.9.12(b) through 13.9.12(e).
SECTION III
ADD a new Subsection 13.9.12(a) of the Chapel Hill Development Ordinance to read as follows; adding to the list of features exempted from setback regulations:
a) roof overhangs which do not exceed 36 inches in length;
SECTION IV
All ordinances and portions of ordinances in conflict herewith are hereby repealed.
This the 9th day of November, 1992.
Item 9 Landfill and Recycling Matters
Mr. Horton said increased community participation in recycling programs necessitated increased staff time devoted to recycling tasks, especially keeping recycling areas clean. He also stated that one additional staff person was being requested to control materials being received at the landfill, in conjunction with new State laws. Public Works Director Bruce Heflin said the proposed landfill inspector position would be responsible for inspecting an average of one hundred and ten loads per day, to assure that contraband such as yard waste and tires were not present in waste. Mr. Heflin said the inspector would also be responsible for coordination with haulers and recyclers. He also stated that a Recycling Assistant position was needed to assist with the upkeep of recycling collection sites throughout the County. Mr. Heflin said that projected revenues would cover the costs of the two proposed positions.
Council Member Chilton asked whether the Recycling Assistant was an existing position. Mr. Heflin said it was currently a contract position. Council Member Chilton whether the proposal was to make the position full-time and permanent. Mr. Heflin said this was the intent. Council Member Andresen inquired about the basis for allocation of the landfill budget. Mr. Heflin said the allocation was on the basis of types and volumes of waste. Council Member Andresen asked whether the allocations had changed as a result of increased Orange County recycling programs. Mr. Heflin stated that County officials were currently examining the best methods for managing green box and recycling sites. He said these studies were paid for out of landfill funds. Council Member Werner inquired whether year-to-date tipping fees were at least $35,000 above budget projections. Mr. Heflin said yes.
Noting that the State's ban on yard waste would take effect on January 1, 1993, Council Member Brown asked whether the proposed landfill inspector would monitor yard waste contraband at the landfill. Mr. Heflin said yes. Council Member Brown inquired about the percentage of yard waste that was put into borrow areas. Solid Waste Administrator Gayle Wilson said approximately eighty percent of yard wastes were already segregated and went to the brush area. Council Member Brown noted that local volumes of yard waste were significantly lower than other communities. Mr. Wilson agreed that local yard waste volumes were below regional and national averages. Council Member Brown inquired how the State was intending to enforce the yard waste ban. Mr. Wilson said additional staff had been hired to enforce the ban. He stated that initial warnings would likely be followed by fines for non-compliance.
Council Member Brown requested that the staff provide additional options for other possible duties by the Landfill Inspector position. She also requested that additional options be developed concerning the disposition of yard wastes. Mr. Horton said there was no disagreement with the need to look at other ways to deal with yard wastes. He stated that the inspector position was needed to insure that contraband yard waste did not enter the landfill. Council Member Brown inquired whether other local government units had discussed the Landfill Inspector proposal. Mr. Horton stated that the Town administered the landfill and that providing staff to follow State regulations was a part of the administrative duties. He added that once landfill tipping fees were established annually, the Council could decide on needed adjustments. Council Member Capowski inquired why landfill revenues to date exceeded budget projections. Mr. Heflin said increased revenues were primarily attributable to greater than anticipated volumes of non-municipal waste and ash from the university. Council Member Brown asked whether the increase in tonnage for the first quarter excluded ash. Mr. Heflin said this was correct. Council Member Brown inquired what would happen to the positions if waste tonnage volumes declined over the balance of the year. Mr. Heflin said revenue surplus projections far exceeded the amount budgeted for the positions.
COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER HERZENBERG, TO ADOPT ORDINANCE 2.1 THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).
AN ORDINANCE TO AMEND "THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 1992 (92-11-9/O-2.1)
BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled "An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 1992" as duly adopted on June 8, 1992 be and the same is hereby amended as follows:
ARTICLE I
Current Revised
APPROPRIATIONS Budget Increase Decrease Budget
LANDFILL FUND 2,908,000 35,700 2,943,700
REVENUES
LANDFILL FUND 2,908,000 35,700 2,943,700
This the 9th day of November, 1992.
COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER WERNER, TO ADOPT ORDINANCE 2.2. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).
AN ORDINANCE AMENDING THE POSITION CLASSIFICATION AND PAY PLAN
(92-11-9/O-2.2)
BE IT ORDAINED by the Council of the Town of Chapel Hill that the Council hereby amends the "Ordinance Establishing a Position Classification and Pay Plan and Longevity Plan for Employees of the Town of Chapel Hill and Bonds of Officials Beginning October 1, 1992 (92-6-08/O-3)" as follows:
In Section III, grade 10, ADD the title Recycling Assistant and in
grade 17, ADD the title Landfill Inspector
In Section IV, C, in Public Works (Recycling), ADD the line:
Full-time Part-time Grade
No. Hrs. No. Hrs.
Recycling Assistant 1 40 - - 10
Under Public Works (Landfill), ADD the line:
Landfill Inspector 1 40 - - 17
This the 9th day of November, 1992.
Mr. Horton said the proposed change in yard waste policy was intended to be an incremental step, rather than a comprehensive change in policies. He emphasized the importance of the Town remaining in compliance with current State and Federal landfill regulations. Mr. Heflin reviewed the proposed incremental changes, noting that the staff had outlined a proposed schedule for implementation. He noted that the majority of proposed changes to the Town Code were language changes only.
Betty Maultsby said a significant amount of refuse in County green boxes came from sources outside of Orange County. She expressed concern that a yard waste policy had not been developed and implemented earlier. Ms. Maultsby also expressed concern about the proposed 8'x 12'x 4' containers for yard waste disposal. She inquired whether other communities had programs and models for yard waste containers. Ms. Maultsby asked how steps could be taken to assure that illegal dumping did not occur.
Council Member Andresen said she realized that the Manager was attempting to respond to changes in State laws. She expressed concern that there were no proposals to encourage composting. Council Member Andresen said she favored incentives for persons producing lower yard waste volumes. Mr. Heflin said staff would attempt to obtain voluntary compliance in separating yard wastes from garbage. He stated that fines could ultimately be used for long-term non-compliance. Council Member Werner expressed concern that providing fourteen cubic foot containers might encourage disposal of yard wastes, rather than composting. He stated that providing the containers free of charge might be an additional disincentive to composting. Mr. Heflin said the proposal had been developed in response to the fact that the amount of material which could be put out for collection was limited. Council Member Werner said that making yard waste disposal more convenient was a step in the wrong direction. Mr. Horton said that individuals might have to deal with piles of heavy brush which were not suitable for composting. He emphasized that the proposal was an incremental step, attempting to bridge gaps in existing policies. Council Member Werner said the policy appeared to encourage people to do the wrong thing.
Council Member Capowski inquired how many containers were proposed, how much they would cost and whether an increase in tipping fees would be necessary to fund purchase of the containers. Mr. Heflin said funding of six containers and one vehicle were proposed. He added that the cost of replacing the existing knuckle-boom loader for brush pick-up exceeded the cost of acquiring the proposed containers and vehicle. Council Member Capowski asked whether a total of six containers were proposed for acquisition. Mr. Heflin said this was correct. Council Member Capowski inquired about the comparative costs of chippers and containers. Mr. Horton said that purchasing chippers would be considerably more expensive.
Council Member Brown inquired whether the proposed positions had been referenced during the development of the current fiscal year budget. Mr. Horton said the proposed positions had been referenced during budget discussions. Council Member Brown said she wished to have input from citizens and landscapers concerning the proposal. Council Member Chilton suggested possibly charging a small fee for the use of yard waste containers. He inquired about how other municipalities were dealing with similar situations. Mr. Heflin said the imposition of fines in other communities resulted in higher degrees of compliance in reducing the commingling of yard waste. Noting that she had received several complaints about yard waste bundles in roadways, Council Member Andresen requested that staff explore options for reducing yard waste. Council Member Brown inquired whether the containers and vehicle had been purchased. Mr. Wilson said no, noting that bids had been advertised for the vehicle but not the containers. Council Member Brown inquired whether there was any sentiment by the Council to have the staff further examine options and alternatives.
COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER HERZENBERG, TO REFER THE MATTER TO THE MANAGER FOR THE DEVELOPMENT OF ADDITIONAL OPTIONS.
Council Member Herzenberg requested that the staff include an option for possibly charging a fee.
THE MOTION WAS PLACED ON THE FLOOR AND ADOPTED UNANIMOUSLY (8-0).
Item 10 Horace Williams Airport Discussion
Council Member Andresen said she thought it would be a good idea to review where the matter stood. Noting that a meeting concerning the airport situation was recently held, Council Member Andresen stated that there would be another meeting concerning airport operations on Wednesday, November 18th. Council Member Werner inquired about the likelihood that there would be significant progress in the matter. Council Member Andresen said the first meeting had been useful in sharing information. Council Member Capowski complemented Rich Collins for bringing people with disparate opinions together. He inquired whether Chatham County had expressed interest in the airport relocation matter. Mr. Horton said Chatham County had not expressed any interest in the matter. Council Member Andresen noted that the University had kept its promise of limiting the number of tiedowns at the Horace Williams Airport.
Council Member Werner noted that the University was a very significant actor in possibly changing the location of the airport facility. Council Member Andresen concurred. She requested a report from the Manager concerning zoning and possible future uses of the Horace Williams Airport property. Council Member Andresen said the University was very eager to hear from citizens concerning views on the airport matter. Mayor Broun noted that the parcel could be utilized for many purposes other than an airport. Council Member Andresen said the land could possibly be developed while maintaining the airport at its present location. Council Member Capowski said the University would make the determination concerning the ultimate disposition of the Horace Williams Airport site. Council Member Werner noted that former University Vice-Chancellor Ben Tuchi had expressed the University's willingness to work with the Town on future development on the airport property.
Item 11 Design Review Process
Mr. Waldon briefly reviewed the proposal concerning the review of development applications. He stated that the staff felt it was a good idea for the Board to examine all major projects. Mr. Waldon added that the staff had some reservations about possibly adding review time and costs to applications. He stated that the alternate resolution recommended additional discussions concerning the design review process. Mr. Waldon said the Council could act on the matter this evening or bring it back for consideration at its December regular meeting. Council Member Andresen asked whether staff needed additional time to develop options. Mr. Horton said the staff would appreciate the opportunity to combine thoughts expressed earlier in the meeting with the proposal. He said the item could be brought back for consideration at the Council's December 7th meeting.
Council Member Capowski, liaison to the Design Review Board, said the Board had an immense amount of expertise. He also emphasized the importance of Board involvement prior to major project design. Council Member Capowski said the Board's talents needed to be better utilized. Council Member Andresen commended the Board's work. She noted the importance of rewarding good design. Mr. Horton read the proposed resolution.
COUNCIL MEMBER BROWN MOVED, SECONDED BY COUNCIL MEMBER CHILTON, TO ADOPT RESOLUTION 6.1, AS AMENDED.
Council Member Andresen asked whether the resolution indicated interest in Design Review Board project review. Mr. Horton said he believed this was the Council's intention.
THE MOTION TO ADOPT RESOLUTION 6.1 AS AMENDED WAS ADOPTED UNANIMOUSLY (8-0).
A RESOLUTION DIRECTING STUDY OF DEVELOPMENT REVIEW PROCEDURES
(92-11-9/R-6.1)
WHEREAS, the Design Review Board has developed a proposal to adjust Chapel Hill's development review procedures;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council directs the Town Manager to prepare a report for the Council, summarizing issues that have been raised regarding development regulations and recommending a process and timetable for Council consideration of those issues.
BE IT FURTHER RESOLVED that the Council requests that the Town Manager prepare this report for consideration by the Council at its December 7, 1992 meeting.
This the 9th day of November, 1992.
Item 12 Acquisition of Computer Software
Town Accountant Kay Johnson said that staff was looking for a better way to handle cost accounting matters. She said a secondary goal of staff was to provide greater and more immediate access to information. Ms. Johnson briefly reviewed the proposal, noting that the staff was recommending acquisition of software and support provided by the Computer Center. She stated that Computer Center dealt primarily with municipal government units and provided excellent documentation and customer support. Ms. Johnson said the staff proposed that software costs be financed over a three-year period, with a fixed interest rate of 4.17%.
Council Member Andresen inquired about the estimated cost of software. Ms. Johnson said the total estimated cost would be $200,000. Council Member Andresen inquired whether staff was recommending financing of $150,000. Ms. Johnson said this was correct. Council Member Capowski inquired how much Orange County would charge for the use of its mainframe computer. Ms. Johnson said several components were involved, with total estimated annual costs of $40,000 to $50,000. Council Member Capowski asked whether the Computer Center had other similarly-sized local government customers. Ms. Johnson said one of the criteria for selecting vendors was that the company have clients with community populations of between 30,000 and 50,000. Dick Peterson, representing the Computer Center, said his firm had between one hundred and fifty and two hundred clients nationally, including Warwick, Rhode Island and New Rochelle, New York.
Council Member Werner inquired about the feedback from other communities concerning Computer Center's software. Ms. Johnson said other Computer Center clients had indicated that the vendor was very responsive to customer needs. Council Member Werner inquired what was involved in modifying software and who would handle such modifications. Noting that the Town was very information conscious, Ms. Johnson stated the importance of the system being able to make queries and produce customized reports. Noting anticipated future growth, Council Member Werner inquired about the long-term ability to share hardware with Orange County. He asked whether the Town would need to obtain its own computer hardware in the future. Mr. Horton said the Town might need to hire someone to assist with future Town software needs. He added that there would be a definite need for automation in the Town's Police Department in the near term. Mr. Horton said he might suggest that the Town consider acquiring its own hardware in two to three years.
Council Member Andresen noted that the total cost of software and communications would total approximately one cent on the property tax rate. She inquired how the acquisition would improve Town operating efficiencies. Mr. Horton briefly reviewed anticipated improvements resulting from the improved cost accounting system. Council Member Andresen asked whether the expenditure would ultimately pay for itself in the future. Mr. Horton said it was difficult to envision a quick payback. Mr. Horton stated that the Town would likely operate more efficiently in the long run as a result of acquiring the system. Mayor Broun noted that one of the Council's major functions was to determine the Town's spending priorities. He stated that the provision of better information could result in better budget decisions and greater potential for governmental efficiencies.
Council Member Capowski noted that it cost money to obtain accurate information. Council Member Capowski said he remained unconvinced that hardware was not presently needed in-house. Ms. Johnson stated that the acquisition of hardware would also necessitate hiring an additional staff person to maintain and program the computer equipment. Council Member Capowski inquired whether it was possible for Orange County to provide service comparable to an in-house staff person. Ms. Johnson said that Orange County's hardware and programming priorities would generally need to come before those of the Town. She noted that Orange County had been very responsive to the Town's past emergency computer needs. Mr. Horton indicated that it would likely be necessary for the Town to hire an in-house computer staff person in the near future. Council Member Herzenberg said the Council owed it to the Town's residents to know how much it cost to do certain things.
COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER CHILTON, TO ADOPT RESOLUTION 8.
Council Member Andresen expressed concern that the proposed acquisition would necessitate a property tax increase. Ms. Johnson noted that $100,000 had been budgeted in the current year budget for software acquisition. Mr. Horton noted that many factors needed to be taken into account in determining future property tax rates.
THE MOTION WAS PLACED ON THE FLOOR AND ADOPTED UNANIMOUSLY (8-0).
A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTERIZED FINANCIAL SOFTWARE (92-11-9/R-8)
WHEREAS, the Town of Chapel Hill has solicited formal bids by legal notice in The Chapel Hill Newspaper on August 30, 1992 in accordance with G.S. 143-129 for the purchase of computerized financial software; and
WHEREAS, the following bids were received and opened on September 15, 1992 as follows:
|
BIDDER |
YEAR 1 COSTS |
YEARS 2-5: SUPPORT COSTS
|
5 YEAR COSTS:TOTALS |
|
BI-TECH |
229,377 |
88,748 |
318,125 |
|
THE COMPUTER CENTER |
150,387 |
44,238 |
194,625 |
|
INFORMATION DEVELOPMENT CONSULTANTS |
141,390 |
64,867 |
206,257 |
|
PENTAMATION |
143,351 |
53,476 |
196,827 |
|
SOLUTIONS FOR GOVERNMENT |
212,792 |
54,480 |
267,272 |
WHEREAS, the bid of The Computer Center is the lowest responsive to the Town's specifications and within the budget under the recommended financing plan for this purchase.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Town accepts the bid of The Computer Center, Inc. for a computerized financial systems software in the amount of $150,387 to be financed for three years.
This the 9th day of November, 1992.
COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER CHILTON, TO ADOPT RESOLUTION 7.
Noting that the process had been very apolitical, Council Member Capowski thanked all vendors who had bid on the Town's software needs package.
THE MOTION WAS PLACED ON THE FLOOR AND ADOPTED UNANIMOUSLY (8-0).
A RESOLUTION ACCEPTING THE PROPOSAL OFFERED BY FIRST CITIZENS BANK FOR THE LEASE PURCHASE OF COMPUTER PROGRAMS (92-11-9/R-7)
BE IT RESOLVED by the Town of Chapel Hill that the Council hereby accepts the proposal of First Citizens Bank and Trust Company to finance the lease-purchase of new financial and accounting computer programs over a three-year period at a fixed interest cost of 4.17%.
BE IT FURTHER RESOLVED that the Council hereby authorizes the Town Manager, Town Attorney and Finance Director to execute the necessary contract documents to complete the lease purchase financing agreement for said computer programs.
This the 9th day of November, 1992.
Mr. Horton thanked Ms. Johnson and the other task force members for their efforts in reviewing the vendor's proposals.
Item 13 Presentation of Audit Report
Rex Price, representing Touche-Ross, thanked Town Finance staff for their assistance in compiling information for the Town's Audit Report. He noted that the Town had once again received a Financial Reporting Certificate of Achievement. Mr. Price briefly reviewed elements of the report. Council Member Capowski inquired about the Town's economic health compared to other communities. Mr. Price said the Town's economic health was quite good compared to other communities. Council Member Andresen inquired about the desirable percentage range for fund balances. Mr. Price said acceptable fund balances were generally in the range of eight to eleven percent. He also briefly reviewed possible changes in reporting methods for fund balances. Mr. Horton noted that no Council action other than receiving the report was needed.
COUNCIL MEMBER CAPOWSKI MOVED, SECONDED BY COUNCIL MEMBER ANDRESEN, TO RECEIVE THE REPORT. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).
Item 14 Consent Agenda
Council Member Werner requested removal of item h. Mayor Broun requested removal of item c.
COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER CHILTON, TO ADOPT THE CONSENT AGENDA, EXCEPTING RESOLUTIONS 11 AND 16. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).
A RESOLUTION ADOPTING VARIOUS RESOLUTIONS (92-11-09/R-9)
BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby adopts the following resolutions as submitted by the Town Manager in regard to the following:
a. Minutes of October 12 and 19.
b. Construction contract change orders. (R-10).
c. Acquisition of vacant lots in Pine Knolls neighborhood (R-11).
d. Submittal of comments for 1994-2000 State Transportation Improvement Program Public Hearing (R-12).
e. Bolin Creek Greenway Advisory Committee (R-13).
f. Allocation of funds to North Carolina High School Athletic Association (R-14).
g. Rescheduling of public hearing on Comprehensive Grant Program (R-15).
h. Process for considering reuse of library building (R-16).
i. Discussion of cable television franchise issues with Orange County representatives (R-17).
This the 9th day of November, 1992.
BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council amends the second paragraph of the policy adopted on March 8, 1982 regarding authorization for the Manager to sign amendments and change orders to construction contracts to read as follows:
[The Manager is authorized to execute] Change orders and amendments to construction contracts which do not cumulatively exceed the bid originally approved by the Council by more than 10% of the original contract amount, or $50,000, whichever is less; and provided that there is an appropriation sufficient for the contract amendment.
This the 9th day of November, 1992.
A RESOLUTION DIRECTING THE MAYOR TO SUBMIT COMMENTS CONCERNING TRANSPORTATION ISSUES TO THE STATE DEPARTMENT OF TRANSPORTATION AT THEIR NOVEMBER 13, 1992 PUBLIC HEARING (92-11-09/R-12)
WHEREAS, the Town of Chapel Hill has adopted policies designed to promote alternative modes of transportation, including increased use of public transit, bicycle and pedestrian facilities,
WHEREAS, the Town of Chapel Hill believes that the planning of transportation improvements by the North Carolina Department of Transportation should include provisions for these facilities; and
WHEREAS, the North Carolina Department of Transportation has scheduled a public hearing on November 13, 1992 to gather public comment on the 1994‑2000 State Transportation Improvement Program
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Mayor to present the Town's comments related to the need for increased funding for public transit, bicycle and pedestrian facilities and the need for the State to completely implement the provisions of the 1991 Intermodal Surface Transportation Efficiency Act, including modifying the boundaries of the State Highway Division structure to include the entire Durham‑Chapel Hill‑Carrboro Urban Area to the North Carolina Department of Transportation on November 13, 1992.
This the 9th day of November, 1992.
A RESOLUTION ESTABLISHING THE BOLIN CREEK GREENWAY ADVISORY COMMITTEE (92-11-09/R-13)
WHEREAS, the Town of Chapel Hill will develop a Master Plan for Phase II of the Bolin Creek Greenway Trail; and,
WHEREAS, citizen involvement in the master planning process is desirable and a goal of the Town of Chapel Hill; and,
WHEREAS, the Master Plan for the trail will be of importance to a wide variety the Town's citizens.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Bolin Creek Greenway Advisory Committee is hereby established for the purpose of assisting in the development of a Master Plan for Phase II of the Bolin Creek Greenway Trail and for making recommendations to the Town Council regarding the proposed Bolin Creek Trail. The Town Manager is hereby authorized to advertise for membership on the Committee and to perform all other work necessary to establish the Committee.
BE IT FURTHER RESOLVED that the Committee shall work through the Council's action on the application for a Special Use Permit and then disband.
This the 9th day of November, 1992.
A RESOLUTION ALLOCATING FUNDS TO THE NORTH CAROLINA HIGH SCHOOL ATHLETIC ASSOCIATION (92-11-/R-14)
WHEREAS, the North Carolina High School Athletic Association for many years has sponsored high school championship events in Chapel Hill in cooperation with the University of North Carolina; and
WHEREAS, the athletic events are significant to many businesses in Chapel Hill as a source of revenue, are part of the life of the Chapel Hill community and are a source of tax revenue to the Town;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby allocates $2,500 to the North Carolina High School Athletic Association to support the Association's athletic events in Chapel Hill.
BE IT FURTHER RESOLVED that the Council expresses its appreciation to the North Carolina High School Athletic Association and to the administration of the Association for their many years of hard work and for their contributions to the Chapel Hill community.
This the day 9th of November, 1992.
A RESOLUTION RESCHEDULING A PUBLIC HEARING ON THE COMPREHENSIVE GRANT PROGRAM (92-11-09/R-15)
WHEREAS, the Council called a public hearing on the Comprehensive Grant Program for November 16, 1992; and
WHEREAS, the U.S. Department of Housing and Urban Development recently notified the Town that the notice of the availability of funds for the Comprehensive Grant Program will not be issued until February, 1993; and
WHEREAS, applications for the Comprehensive Grant Program will be due on June 15, 1993;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby reschedules a Public Hearing from Monday, November 16, 1992 to Monday, April 19, 1993.
This the 9th day of November, 1992.
A RESOLUTION REGARDING DISCUSSION OF CABLE TELEVISION FRANCHISE ISSUES WITH REPRESENTATIVES OF ORANGE COUNTY (92-11-09/R-17)
WHEREAS, the unincorporated areas of Orange County are primarily rural in character, while the Town of Chapel Hill cable television franchise jurisdiction is urban; and
WHEREAS, the Town is pursuing an assessment of the Chapel Hill community's cable-related needs and interests as the basis under federal law for establishing future franchise requirements;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill:
* That the Town declines to jointly pursue cable television franchise negotiations with the County because the Town and County have divergent interests for their respective franchise jurisdictions.
* That representatives of Orange County including the Cable Television Advisory Committee are welcome to attend the Chapel Hill Cable Television Advisory Committee's meetings.
* That the Town will provide to the County copies of documents prepared during the Town's cable-related needs assessment process and in subsequent steps during consideration of franchise renewal.
BE IT FURTHER RESOLVED that the Council authorizes the Cable Television Advisory Committee to discuss matters of common interest with representatives of Orange County and other adjacent franchise jurisdictions as the Committee deems appropriate with the understanding that the Town and other jurisdictions will separately negotiate individual franchises.
This the 9th day of November, 1992.
Mayor Broun noted that the citizen who had requested to address the Council on this matter had apparently left.
COUNCIL MEMBER CAPOWSKI MOVED, SECONDED BY COUNCIL MEMBER BROWN, TO ADOPT RESOLUTION 11. THE MOTION WAS ADOPTED UNANIMOUSLY
(8-0).
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AGREEMENT TO PURCHASE TWO VACANT LOTS IN THE PINE KNOLLS NEIGHBORHOOD FOR RECREATIONAL PURPOSES (92-11-09/R-11)
WHEREAS, the Town of Chapel Hill and the Pine Neighborhood Association currently have an agreement to jointly use and maintain the grounds of the Association's Community Center for recreational purposes; and
WHEREAS, the two vacant lots owned by Mr. Kenneth Williams are immediately adjacent to the Pine Knolls Neighborhood Association property and could provide additional space for active recreational purposes; and
WHEREAS, the Parks and Recreation Commission, the Greenways Commission, and the Town Manager recommend the purchase of these lots for $35,000, using 1989 Parks and Open Space Bond funds.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby authorizes the Town Manager to execute an agreement with the owner to purchase both lots for a total cost of $35,000, from 1989 Parks and Open Space Bond funds.
This the 9th day of November, 1992.
Council Member Werner noted that approximately one year ago, the Council had decided to retain the building. He added that the proposed schedule called for extensive public hearings and input. Council Member Werner emphasized the importance of considering other than Town uses for the building.
COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER CHILTON, TO ADOPT RESOLUTION 16.
Council Member Andresen said she was glad that Council Member Werner had raised the point of not ruling out any possible future building uses. She noted that the building could possibly be leased for good uses by neighborhood residents. Council Member Capowski expressed his concurrence.
THE MOTION WAS PLACED ON THE FLOOR AND ADOPTED UNANIMOUSLY (8-0).
A RESOLUTION ESTABLISHING A PROCESS AND SCHEDULE FOR DECIDING ON THE REUSE OF THE PRESENT LIBRARY BUILDING AT FRANKLIN AND BOUNDARY STREETS (92-11-09/R-16)
WHEREAS, the Town of Chapel Hill is building a new library building near Estes Drive and East Franklin Street to house all library activities; and
WHEREAS, the move of the library from Franklin and Boundary Streets to the new building will leave a Town-owned structure of 13,000 square feet empty; and
WHEREAS, the Council of the Town of Chapel Hill has decided to retain the present library building for Town purposes, but has not further defined such purposes;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the following process and schedule is established to lead to a decision regarding the reuse of the building at Franklin and Boundary Streets after the library has moved out:
November 9, 1992 Council adopts a process and schedule
January 1993 Council holds a public hearing, after wide publicity describing the opportunity available
February 1993 Review by relevant advisory boards and commissions. Staff review and evaluation of options proposed
March 1993 Council discussion of options proposed, advisory recommendations and related staff work; requests to staff for more information and analysis
April 1993 Staff work
May 1993 Council decides on general use for the building and identifies additional questions that need answers
June 1993 Council adopts budget for 1993-94, including sum to finance detailed planning, cost estimation and preparation of bid specifications
October 1993 Interim report to Council regarding physical and financial constraints and opportunities
January 1994 Council makes preliminary decision on financing the renovations planned
April 1994 Financial package included in the Manager's Recommended Budget for 1994-95
May 1994 Bid package completed and advertised
June 1994 Council adopts 1994-95 budget
July 1994 Council approves contract for renovation for reuse of the Franklin Street building
This the 9th day of November, 1992.
Item 15 Information Report
Council Member Capowski thanked the staff for the report on false fire alarms at the University and University Hospitals. He expressed surprise about the low incidence of intentional false alarms.
There was no need for an Executive Session.
The meeting concluded at 10:42 p.m.